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Official procurement procedure

Library Management System

Library management system
North East (UKC11)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Hartlepool Borough Council: "Library Management System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityHartlepool Borough CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Hartlepool Borough Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Hartlepool Borough Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3.8Bids / Report
25% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 4 active published awards; 4 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityHartlepool Borough Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published7 Dec 2021, 12:56 GMT
Last source update7 Dec 2021, 12:56 GMT
Recurring procurementNot published
ClassificationLibrary management system
Delivery area
North East (UKC11)
OCIDocds-h6vhtk-02cc70
What is being bought
Hartlepool Borough Council invite tenders from appropriately qualified and experienced organisations with the capacity to provide a proven tried and tested off the shelf- system for their Library Management System. Bidders must have an off-the-shelf Library Management System which meets the Mandatory requirements of this tender and has been tried, tested and been fully operational for at least 12 months by at least 1 organisation apart from itself. Proposed solutions must have a minimum user base of preferably 3 local authorities or colleges of Further Education.
What changed
From the official release history
  1. Status changed to complete
    7 Dec 2021, 12:56 GMT
  2. Official notice release published
    7 Dec 2021, 12:56 GMT
  3. Status changed to published status
    5 Aug 2021, 13:41 BST
  4. Official notice release published
    5 Aug 2021, 13:41 BST
  5. Submission deadline changed to published date
    5 Aug 2021, 13:41 BST
  6. Status changed to active
    26 Jul 2021, 14:52 BST
  7. Official notice release published
    26 Jul 2021, 14:52 BST
  8. Submission deadline changed to 27 Aug 2021, 14:00 BST
    26 Jul 2021, 14:52 BST
  9. Buyer information updated
    26 Jul 2021, 14:52 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The Library Management System (LMS) is a core part of the administration of the public library service and the aim of this tender is to secure a solution that can work across multiple library sites to: 1. Securely store details of all stock held by Hartlepool Borough Council Libraries. 2. Securely store details of all public library borrowers. 3. Provide a searchable library catalogue for the public and library staff to locate and reserve items. 4. Provide direct access to online resources such as e-books and e-audio books from the online catalogue. 5. Record all transactions including items issued, returned and reserved. 6. Provide full circulation control functionality including Inter Library Loans. 7. Allow stock to be issued and returned via existing RFID self-service technology or future alternative. 8. Incorporate full EDI capable ordering and invoicing acquisitions functionality. 9. Incorporate Cataloguing and Indexing Modules. 10. Incorporate Housebound and Mobile Services Modules. 11. Provide detailed Management information and reporting tools including standard reports and ability to link to tools that provide detailed Management Information, including, but not limited to MS Power BI. 12. Supplier to provide support and maintenance to include response and resolution within a specified timescale and in accordance with an agreed Service Level Agreement. 13. Supplier to provide training for library staff. 14. System to be cloud based and work on Microsoft Windows 10 and subsequent versions devices running Microsoft Edge and Google Chrome browsers. 15. System to be able to integrate with existing council and library systems including (but not limited to): i. Integra Financial Management System ii. BDS metadata import iii. NetLoans computer booking and print management systems iv. Bibliotheca self-service RFID via SIP2 or web services. v. Bolinda BorrowBox ebook and e-audio service (or alternative if required). vi. Firmstep 16. There will also be a requirement to migrate existing data from the current 'Capita Alto' LMS in to the new LMS. Full details are provided in the Specification and other Tender documents available via the ProContract e-tendering portal https://procontract.due-north.com
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    7 Dec 2021, 12:56 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 9 Nov 2021, 00:00 GMT · £99,001
Commercial outcome and competition
Awards
Civica UK Limited
Not published · Not published · active
Contracts
Contract
£99,001 · signed 9 Nov 2021, 00:00 GMT · active
Bid statistics
bids: 5 (lot 1)
Buyer and organisations in this procedure

Hartlepool Borough Council

Contracting authority GB-FTS-1054
View buyer profile

  • Hartlepool Borough Council
    buyer

    Civic Centre, Victoria Road, HARTLEPOOL, UKC11, TS248AY
    ursula.larkin@hartlepool.gov.uk

  • Civica UK Limited
    supplier

    London, UKI

  • High Courts of England & Wales
    reviewBody

    London
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published