Official UK procurement notice
Library Management System · UK public procurement notice
Authority: Hartlepool Borough Council (Local council)
What is being bought
Published requirement descriptionHartlepool Borough Council invite tenders from appropriately qualified and experienced organisations with the capacity to provide a proven tried and tested off the shelf- system for their Library Management System.
Bidders must have an off-the-shelf Library Management System which meets the Mandatory requirements of this tender and has been tried, tested and been fully operational for at least 12 months by at least 1 organisation apart from itself.
Proposed solutions must have a minimum user base of preferably 3 local authorities or colleges of Further Education.
CPV: Library management system
The lotProcurement structure
single lot · no lot value publishedLot #1The Library Management System (LMS) is a core part of the administration of the public…AwardedRenewal
The Library Management System (LMS) is a core part of the administration of the public library service and the aim of this tender is to secure a solution that can work across multiple library sites to:
- Securely store details of all stock held by Hartlepool Borough Council Libraries.
- Securely store details of all public library borrowers.
- Provide a searchable library catalogue for the public and library staff to locate and reserve items.
- Provide direct access to online resources such as e-books and e-audio books from the online catalogue.
- Record all transactions including items issued, returned and reserved.
- Provide full circulation control functionality including Inter Library Loans.
- Allow stock to be issued and returned via existing RFID self-service technology or future alternative.
- Incorporate full EDI capable ordering and invoicing acquisitions functionality.
- Incorporate Cataloguing and Indexing Modules.
- Incorporate Housebound and Mobile Services Modules.
- Provide detailed Management information and reporting tools including standard reports and ability to link to tools that provide detailed Management Information, including, but not limited to MS Power BI.
- Supplier to provide support and maintenance to include response and resolution within a specified timescale and in accordance with an agreed Service Level Agreement.
- Supplier to provide training for library staff.
- System to be cloud based and work on Microsoft Windows 10 and subsequent versions devices running Microsoft Edge and Google Chrome browsers.
- System to be able to integrate with existing council and library systems including (but not limited to):
i. Integra Financial Management System
ii. BDS metadata import
iii. NetLoans computer booking and print management systems
iv. Bibliotheca self-service RFID via SIP2 or web services.
v. Bolinda BorrowBox ebook and e-audio service (or alternative if required).
vi. Firmstep
- There will also be a requirement to migrate existing data from the current 'Capita Alto' LMS in to the new LMS.
Full details are provided in the Specification and other Tender documents available via the ProContract e-tendering portal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- As per tender documents: 70%
- As per tender documents: 30%
Published award criteria (2)
- As per tender documents: 70%
- As per tender documents: 30%
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 26 Jul 2021, 14:52 BST
- Last source update
- 7 Dec 2021, 12:56 GMT
- Award evaluation window
- 27 Aug 2021 – …
- Authority reference
DN558935- FTS notice number
2021/S 000-030354- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02cc70Find a Tender
How it was run
Official notice- Submission deadline
- 27 Aug 2021, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 27 Aug 2021, 14:05 BST
Timeline
27 Aug 2021 → 7 Dec 2021 · 3 dates- Submission deadline27 Aug 2021, 14:00 BST
- Bids opened27 Aug 2021, 14:05 BST
- Notice published7 Dec 2021, 12:56 GMT
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete7 Dec 2021, 12:56 GMT
Published amendments (1)
In Section II.1.4) Short Description, Section II.2.7 Description of Renewals and Section II.2.11 Description of Options. The following sentence in these sections:- 'Suppliers should note that the Authority requires the contract to be awarded on a non-exclusive basis giving a right to the Authority to use the Software in perpetuity, in the version last supported under maintenance services as procur…
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CIVICA UK LIMITED | £99,001 † | — | Awarded |
Contracts
Contract 030354-2021-1 · CIVICA UK LIMITED
- Signed
- 9 Nov 2021
- Value
- £99,001
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Courts of England & WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- Civica UK LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.