Official UK procurement notice
Library Equipment, Software and Maintenance
Authority: APUC Ltd (Public body)
What is being bought4 lots · detail below
Published requirement descriptionThe purpose of this procurement exercise is to appoint a range of capable best value Contractors for the supply of Library Equipment, Software & Maintenance as detailed within this Invitation to Tender (ITT). The scope of this procurement covers the supply of Library security, self-service Equipment (RFID and EM), self service lockers, library occupancy monitoring solutions, self service laptop charging lockers including maintenance and self-service software including support and maintenance.
- Recurrence: April 2027
CPV: Library equipment · Library software development services · Library software package
How this framework works
From the published notice- Places
- up to 16 suppliers
Lots and requirements (4)Procurement structure
4 lots · no lot values published · evaluation weights differ by lotLot #1One Stop Shop (RFID Security and Self-Service Equipment with Maintenance)Renewal
This Lot covers a range of RFID Library Equipment and Materials, including installation, maintenance and training. Successful Contractors will be required to supply, install, commission, service, support and maintain equipment for Customer Self Service Terminals.
Also included are added value products of library occupancy monitoring solutions and library access control to enable 24 hour operation.
Lot #2EM and Hybrid Library EquipmentRenewal
The scope of this Lot will include Library equipment that operates with the use of Electromagnetic security and/or a hybrid with EM/RFID technology capability. This product Lot will include security gates, workstations and self-check units or kiosks.
Lot #3Self Service Laptop Charging LockersRenewal
The scope of this lot includes the supply and maintenance of Laptop lending lockers. The demand is growing for these lockers within the
HE/FE sector, to assist with access to digital equipment and lifecycle extension of laptops.
Lot #4Self Service SoftwareRenewal
The HE/FE institutions may require to purchase an commercial off the shelf (COTS) cloud based, self-checkout application to allow the automation of their check-out process.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Economic & financial standing
Tenderers must complete the questions on financial accounts and supporting information. Minimum insurance levels as stated in the ITT.
Minimum: Tenderers must complete the questions on financial accounts and supporting information. Successful Tenderers will be required to provide two years of audited accounts or equivalent prior to award to the Framework Agreement. This information will be used to assess the Tenderer's e… - Technical & professional ability
Section 4C.1.2 of the SPD requests a relevant example of previous experience of supplier and/or services carried out within the last three years, as this procurement exercise is not a software development project. PASS/FAIL
Section 4C.4 of the SPD requests that Tenderers must confirm prior to award that they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain.
Minimum: For a Pass = Tenderers must have a Self-Service Software solution in place within a similar environment to the tender Specification. For a Fail = Tenderers seeking to develop a fully bespoke Self-Service Software solution System will be disqualified. Tenderers who cannot provide …
- Price carries 40–50 points depending on the lot; most lots put it at 50 points.
- “Library Equipment, Software and Maintenance” is a framework: the contest is a place on its panel, up to 16 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · April 2027
- First published
- 9 Feb 2023, 16:39 GMT
- Last source update
- 9 Feb 2023, 16:39 GMT
- Award evaluation window
- 13 Mar 2023 – …
- Authority reference
LIB1021 AP- FTS notice number
2023/S 000-004079- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a477Find a Tender
Publisher note: The Authority acting for itself and the universities and colleges (Institutions) (and affiliated bodies) in Scotland, including any new and successor Institutions, will be able to access and call from the Framework Agreement. A list of the Institutions can be found in Appendix E In addition, the following purchasing consortia and their respective members have agreed in principle to participate in the Framework Agreement: London Universities Purchasing Consortium and its members (LUPC) https://www.lupc.ac.uk/members/our-members North Western Universities Purchasing Consortium and its members (NWUPC) https://www.nwupc.ac.uk/our-members North Eastern Universities Purchasing Consortium and its members (NEUPC) https://neupc.ac.uk/who-are-our-members Higher Education Purchasing Consortium Wales and its members HEPCW http://www.hepcw.ac.uk/members/ Southern Universities Purchasing Consortium and its members (SUPC) https://www.supc.ac.uk/our-members/ The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23067. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: No large proportion of the framework agreement is expected to be sub-contracted Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community Benefits relevant to customer Institutions, for example training, apprenticeships, opportunities for student placements and investment in the local community. (SC Ref:719071)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗
- Appointment period ends
- 13 Mar 2023, 16:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 13 Mar 2023, 17:00 GMT
Timeline
9 Feb 2023 → 13 Mar 2023 · 3 dates- Notice published9 Feb 2023, 16:39 GMT
- Admission / appointment period endsperiod end, not a bid countdown13 Mar 2023, 16:00 GMT
- Bids opened13 Mar 2023, 17:00 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Stirling Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.