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Published 28 Apr 2023, 12:26 BST

Official UK procurement notice

LFRS Crewing Management System

Official notice

Authority: Leicestershire Fire and Rescue Service (Police & fire)·Consortium: 2 public authorities

GoodsCompetitive procedure with negotiation
Sectors: Software Packages & ERP (48) Delivery: East Midlands (UKF2)
Published estimate£400,000exc. VAT · 1 value update
Submissions closed 6 Oct 2023
Next notice expected 29 Apr 2023

What is being bought

Published requirement description

Leicestershire Fire and Rescue Service (LFRS) is seeking to procure a Crewing Management System to maximise our appliance availability by maintaining the correct staffing levels at all times.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1It is vital that LFRS works with a viable and credible supplier who has the track…

It is vital that LFRS works with a viable and credible supplier who has the track record, and professional discretion to deliver the required solution and services which will enable LFRS to meet its current and future goals and business needs.

Leicestershire Fire and Rescue Service is using regulation 29 of the Public Contracts Regulation 2015, Competitive procedure with negotiation. Suppliers can respond to our call for competition and request to participate by completing the pre-qualification questionnaire. LFRS will apply the minimum requirements to assess the information provided and select the providers suitable for the next stage. Only those economic operators invited may submit an initial tender which will be assessed against the contract award criteria and shall be the basis for the subsequent negotiations.

The procedure may be completed in successive stages in order to reduce the number of potential solutions by applying the particular award criteria.

The selection of the successful bidder will be based on final tenders and all bidders will be advised of our award decision.

All correspondence must be in written format and sent to [email protected]. All requests for clarification will be logged and responses issued to all providers.

Valid responses to this call for competition and any subsequent invitation to tender must contain all of the information and documentation requested and be submitted by the closing date. Responses may be rejected if the required information and documentation is not given at the time of submission. It is the provider's responsibility to ensure their response arrives by the closing date.

Timeline

15 September 2023: Call for Competition issued.

27 September 2023: Closing date by which suppliers can request clarifications regarding the Call for Competition.

29 September 2023: LFRS will respond to all clarifications requested on time.

6 October 2023: Closing date by which suppliers can request to participate by completing the pre-qualification questionnaire.

W/c 9 October 2023: LFRS will confirm to suppliers if they are invited to tender.

TCB: Closing date by which invited suppliers can submit their tender.

November 2023: Contract Award Notice issued.

January 2024: Target contract commencement date.

Delivery: East Midlands · 12 Geoff Monk Way, Leicester LE4 3BU
Variant bids: not allowed

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 Apr 2023, 12:26 BST
Last source update
15 Sept 2023, 14:21 BST
FTS notice number
2023/S 000-027363
Classification (CPV)
Software package and information systems
Delivery area
East Midlands (UKF2)
Official registry OCID
ocds-h6vhtk-03c510 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: A Prior Information Notice was issued on 24 April 2023 (https://www.find-tender.service.gov.uk/Notice/012278-2023?). In accordance with Regulation 27 of the Public Contracts Regulations 2015, the time limit for receiving responses to this Call for Competition is 15 days.

How it was run

Official notice
Submission deadline
6 Oct 2023
Submission channel
{"written"}
Accepted languages
en

Timeline

29 Apr 2023 → 31 Jan 2024 · 4 dates
  1. Next notice expected
    29 Apr 2023, 00:00 BST
  2. Notice published
    15 Sept 2023, 14:21 BST
  3. Submission deadline
    6 Oct 2023
  4. Bids must remain valid until
    31 Jan 2024, 23:59 GMT

Notice history

5 events · 2 releases on Find a Tender · since 15 Sept 2023
  1. Published value published: £400,000
    15 Sept 2023, 14:21 BST
  2. Status changed to active
    15 Sept 2023, 14:21 BST
  3. Procurement method changed
    15 Sept 2023, 14:21 BST
  4. Deadline published: 6 Oct 2023
    15 Sept 2023, 14:21 BST
  5. Buyer details updated
    15 Sept 2023, 14:21 BST

Contracting authority & participating public bodies

2 public bodies on the notice

Leicestershire Fire and Rescue Service

Contracting authorityPolice & fireRegional or local authorityPublic order and safetyBody governed by public law Headquarters,12 Geoff Monk Way, Birstall, LEICESTER, East Midlands, LE43BUContact email, phone

Dispute resolution & review bodies

  • The High Court of JusticeReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria