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AwardedFind a Tender · award

Leisure Management System

Buyer: The University Of Kent →

BuyerThe University Of Kent
StatusAwarded
DeadlineNot published
ValueValue not published
Published5 Jun 2026

What is being bought

In September 2023, Kent Sport launched a new sports strategy aiming to support and improve student and staff health and wellbeing and attract the local community on to campus to enjoy the plethora of facilities. With the increased necessity to generate income, improve membership recruitment and retention and provide a seamless overall customer experience, procuring a new Leisure Management System (LMS) is an essential step in reaching these outcomes for the department. The LMS will replace the current system which is unable to meet key operational requirements with limitations in reporting functionality and data management capabilities. A replacement solution is required to provide comprehensive, accurate and timely reporting and data management.

Lot details

Lot LOT-0000

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

1

Statusactive
Value£99,623

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-058c56
Latest release ID053387-2026
Latest release timestampFri Jun 05 2026 13:28:40 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsBelow threshold - open competition
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
5 Jun 2026award, contract053387-2026
24 Oct 2025award, contract068203-2025
11 Sept 2025tenderUpdate055919-2025
8 Sept 2025tenderUpdate054714-2025
21 Aug 2025tender050620-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (5 releases)
5 Jun 2026 · 053387-2026 · award, contract
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24 Oct 2025 · 068203-2025 · award, contract
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11 Sept 2025 · 055919-2025 · tenderUpdate
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          }
        ]
      },
      "identifier": {
        "id": "PDYN-9654-JPQJ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Claire Baxter",
        "email": "c.baxter@kent.ac.uk",
        "telephone": "+44 7892719788"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
8 Sept 2025 · 054714-2025 · tenderUpdate
{
  "id": "054714-2025",
  "tag": [
    "tenderUpdate"
  ],
  "date": "2025-09-08T15:03:23+01:00",
  "ocid": "ocds-h6vhtk-058c56",
  "buyer": {
    "id": "GB-PPON-PDYN-9654-JPQJ",
    "name": "University of Kent"
  },
  "tender": {
    "id": "CB25_004",
    "lots": [
      {
        "id": "LOT-0000",
        "value": {
          "amount": 100000,
          "currency": "GBP",
          "amountGross": 120000
        },
        "status": "active",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Commercial",
              "type": "price",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "description": "Each Participant's total cost will be compared against the lowest cost submitted. This allows the Authority to calculate the percentage of marks to be awarded and this percentage is then applied to the total number of marks available for pricing 25%. 6.2.3.2 Each response will be compared to the lowest total price or percentage as indicated in the following formula: Score = [[Lowest Price in £/Participant's Price in £] x price weighting]. Results will be rounded to 2 decimal places"
            },
            {
              "name": "Technical",
              "type": "quality",
              "numbers": [
                {
                  "number": 75,
                  "weight": "percentageExact"
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              ],
              "description": "Participants must submit a single response to each of the questions listed in the Technical Questionnaire document enclosed at Schedule 8. For each question, only the information you provide specifically within that specific single question will be considered in evaluating your answer to that particular question. Any documentation uploaded elsewhere, or information not detailed within that single question response document, will not be considered in the evaluation of that question."
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-07-31T23:59:59+01:00",
          "startDate": "2026-07-31T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0000",
        "relatedLot": "LOT-0000",
        "deliveryAddresses": [
          {
            "region": "UKJ4",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          },
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "48332000",
            "scheme": "CPV",
            "description": "Scheduling software package"
          }
        ]
      }
    ],
    "title": "Leisure Management System",
    "value": {
      "amount": 100000,
      "currency": "GBP",
      "amountGross": 120000
    },
    "status": "active",
    "documents": [
      {
        "id": "054714-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/054714-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-09-08T15:03:23+01:00"
      }
    ],
    "amendments": [
      {
        "id": "054714-2025",
        "description": "This procurement is not exclusively for SME's."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
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    "description": "In September 2023, Kent Sport launched a new sports strategy aiming to support and improve student and staff health and wellbeing and attract the local community on to campus to enjoy the plethora of facilities. With the increased necessity to generate income, improve membership recruitment and retention and provide a seamless overall customer experience, procuring a new Leisure Management System (LMS) is an essential step in reaching these outcomes for the department. The solution must provide comprehensive, accurate and timely reporting and data management.",
    "tenderPeriod": {
      "endDate": "2025-09-15T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-09-08T12:00:00+01:00"
    },
    "aboveThreshold": false,
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97019&B=",
    "procurementMethodDetails": "Below threshold - open competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PDYN-9654-JPQJ",
      "name": "University of Kent",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ44",
        "country": "GB",
        "locality": "Canterbury, Kent",
        "postalCode": "CT2 7NZ",
        "countryName": "United Kingdom",
        "streetAddress": "The Registry"
      },
      "details": {
        "url": "https://www.kent.ac.uk/finance/procurement.html",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PDYN-9654-JPQJ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Claire Baxter",
        "email": "c.baxter@kent.ac.uk",
        "telephone": "+44 7892719788"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
21 Aug 2025 · 050620-2025 · tender
{
  "id": "050620-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-08-21T16:00:27+01:00",
  "ocid": "ocds-h6vhtk-058c56",
  "buyer": {
    "id": "GB-PPON-PDYN-9654-JPQJ",
    "name": "University of Kent"
  },
  "tender": {
    "id": "CB25_004",
    "lots": [
      {
        "id": "LOT-0000",
        "value": {
          "amount": 100000,
          "currency": "GBP",
          "amountGross": 120000
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Commercial",
              "type": "price",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "description": "Each Participant’s total cost will be compared against the lowest cost submitted. This allows the Authority to calculate the percentage of marks to be awarded and this percentage is then applied to the total number of marks available for pricing 25%. 6.2.3.2 Each response will be compared to the lowest total price or percentage as indicated in the following formula: Score = [[Lowest Price in £/Participant’s Price in £] x price weighting]. Results will be rounded to 2 decimal places"
            },
            {
              "name": "Technical",
              "type": "quality",
              "numbers": [
                {
                  "number": 75,
                  "weight": "percentageExact"
                }
              ],
              "description": "Participants must submit a single response to each of the questions listed in the Technical Questionnaire document enclosed at Schedule 8. For each question, only the information you provide specifically within that specific single question will be considered in evaluating your answer to that particular question. Any documentation uploaded elsewhere, or information not detailed within that single question response document, will not be considered in the evaluation of that question."
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-07-30T23:59:59Z",
          "startDate": "2026-07-31T00:00:00Z"
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0000",
        "relatedLot": "LOT-0000",
        "deliveryAddresses": [
          {
            "region": "UKJ4",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          },
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "48332000",
            "scheme": "CPV",
            "description": "Scheduling software package"
          }
        ]
      }
    ],
    "title": "Leisure Management System",
    "value": {
      "amount": 100000,
      "currency": "GBP",
      "amountGross": 120000
    },
    "status": "active",
    "documents": [
      {
        "id": "050620-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/050620-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-08-21T16:00:27+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "In September 2023, Kent Sport launched a new sports strategy aiming to support and improve student and staff health and wellbeing and attract the local community on to campus to enjoy the plethora of facilities. With the increased necessity to generate income, improve membership recruitment and retention and provide a seamless overall customer experience, procuring a new Leisure Management System (LMS) is an essential step in reaching these outcomes for the department. The solution must provide comprehensive, accurate and timely reporting and data management.",
    "tenderPeriod": {
      "endDate": "2025-09-15T11:00:00+00:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-09-08T11:00:00+00:00"
    },
    "aboveThreshold": false,
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97019&B=",
    "procurementMethodDetails": "Below threshold - open competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PDYN-9654-JPQJ",
      "name": "University of Kent",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ44",
        "country": "GB",
        "locality": "Canterbury, Kent",
        "postalCode": "CT2 7NZ",
        "countryName": "United Kingdom",
        "streetAddress": "The Registry"
      },
      "details": {
        "url": "https://www.kent.ac.uk/finance/procurement.html",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PDYN-9654-JPQJ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Claire Baxter",
        "email": "c.baxter@kent.ac.uk",
        "telephone": "+44 7892719788"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}