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#h6vhtk-050998
Published 12 Aug 2026, 17:12 BST
Official UK Procurement Procedure

Cambridge City Counce - Leisure Estate Management

Cambridge City Council
Local Council
services
SME eligible
VCSE eligible
Above threshold
Competitive flexible procedure
GPA Covered: {"GPA"}
Special Regime: {"lightTouch"}
Business and management consultancy and related services
Construction work of leisure facilities
Miscellaneous business and business-related services
+3 more
East of England (UKH1)
Published value
£15,000,000
Contract value exc. VAT
Submission deadline
3 Mar 2026, 12:00 GMT
Closed
Clarification Cut-Off
24 Feb 2026, 12:00 GMT
Tender enquiry deadline · 1 lot
Contract duration
10 yrs (with extension options)
Starts 26 Jun 2026, 00:00 BST
Electronic Sourcing Gateway:
ProContract (Due North) ↗
Login required
Submit via ProContract (Due North) (closed)
Official notice
Registration note: Free · short registration with manual review; public opportunity list
Instructions: please register at https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=17b7c392-3fb6-f011-813a-005056b64545

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: Cambridge City Council: "Cambridge City Counce - Leisure Estate Management". Published status: complete. Published value: £15,000,000. 1 published lot. Recorded submission deadline: 3 Mar 2026, 12:00 GMT. Published submission portal: procontract.due-north.com.
Official Requirement Description:
The Authority is seeking to appoint a suitably experienced long-term operator to undertake management services of the following Facilities as the Authority's agent: Abbey Leisure Complex (CB5 8NT) Cherry Hinton Village Centre (CB1 9EJ) Jesus Green Lido (CB4 3AX) Kings Hedges Learner Pool (CB4 2XH) Parkside Pool and Gym (CB1 1LY) Splashpads at Abbey Leisure Complex, Kings Hedges Learner Pool and Coleridge Recreation Ground (CB1 3QW) Paddling pools at Cherry Hinton Hall (CB1 8DW), Lammas Land (CB3 9EY) and Sheep's Green learner pool (CB3 9EY) Fitness suite and studio, 4 court sports hall, 3G pitch and 2 netball court MUGAs at Trumpington Community College (CB2 9HB) Any additional leisure or sports facilities that may be built within the Authority's administrative area (that may also be part of educational sites), or that become the Authority's responsibility during the Contract Period. Once appointed, the operator will manage the Facilities as an Agent to the Authority and will have day-to-day responsibility for doing so. Please refer to the Specification which sets out the Authority's Core Requirements (Sections 1 and 2), Service Requirements (Section 3), Asset Management Requirements (Section 4) and Performance Management and Reporting Requirements (Section 5). For all Facilities, the Agent will be responsible for lifecycle replacement and all day-to-day repairs and maintenance of fixtures and fittings. The Authority / Academy Trusts will be responsible for all fixed structural assets at the Facilities. The Agent will additionally take responsibility for lifecycle replacement of all plant and equipment at the Facilities. As set out below, the Contract will allow for the alteration, addition and removal of Facilities as a result of planned development and expansion within the city or as a result of Local Government Reorganisation.

Lots and requirements (1)

Procurement Structure
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Options
    Renewal
    Published value£15,000,000
    The source published no individual title or description for this lot.
    Contract period:
    26 Jun 2026 — 25 Jun 2036 (10 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Over the Contract Period, the scope may be amended to allow for the addition or removal of leisure facilities as required. Any changes to the Contract will be made using the Change Protocol within the Contract and as a result, the value of the Contract may be amended accordingly. The following is a non-exhaustive list of potential leisure and sport facilities that may be added to / removed from the scope in the future: Swimming pools & lidos Gymnasiums, fitness studios & sports halls Changing facilities Physio & rehabilitation facilities Yoga & wellbeing centres Soft play facilities Climbing walls Skate parks BMX tracks Pitches & courts (including artificial surfaces) - football, rugby, hockey, basketball, netball, tennis, badminton, squash, volleyball, padel, baseball, American football, Gaelic football, etc. Golf courses (including Pitch & Putt and Crazy Golf provisions) Ski centres Ice rinks Cafés Indoor & outdoor bowling · The Contract will be awarded for an initial term of ten years. The Contract may subsequently be extended for one period of no more than five years. The maximum allowable Contract Period is 15 years.

Qualification snapshot & criteria

Go / No-Go Decision Box
Criteria & entry requirements
Evaluation weighting
Quality: 70%
Price: 30%
Incumbent & Market Position
Open Competition LandscapeNo single vendor holds a majority of retained authority awards.
Entry requirements & qualification
  • Turnover Benchmark
    Guideline requirement: ~£30,000,000 annual turnover.Per Cabinet Office EFS 2026 & Sourcing Playbook: general proportionality cap (~2× run-rate), not an automatic disqualifier.
  • Insurance Commitments (No Upfront Purchase Needed)
    Standard public thresholds: Employer Liability (£5m), Public Liability (£5m-£10m), Professional Indemnity (£1m-£5m).✓ Commitment required upon award only — no upfront policy purchase needed to bid
  • Accreditations & Security Vetting
    Check tender pack for Cyber Essentials Plus (PPN 014 risk-proportional), ISO 27001/9001, and BPSS / SC security clearance requirements for named delivery personnel.
  • Contract Duration & Term OptionsExpected duration: 10 yrs (with extension options)
    • Source: Cabinet Office Sourcing Playbook & EFS Guidance.

    Buyer track record & authority intelligence: Cambridge City Council

    Rolling 24 months
    Derived from OCDS data
    Published track record for Cambridge City Council. These figures describe rolling 24 months, not a forecast of bids or a measure of buyer bias.
    Avg price drop
    Not availableEarly / insufficient sample
    Requires 5 comparable published awards
    Competition Density
    2Bids / Report
    Single-bidder rate: 0%
    Supplier Concentration
    No estimate
    Insufficient attributable awardsEarly evidence: fewer than 3 attributable awards
    Published spend
    Check noticePublished terms
    Payment obligations depend on the applicable regime and contract.
    Methodology & coverage notes (0 active published awards)
    Coverage: 0 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.

    Sector Market Benchmark & Opportunity Radar

    CPV 45 · UK Sector Analysis
    Observed CPV-sector evidence
    Suitable for SMEs
    Prepared 8 Sept 2026, 19:30 BST
    Observed CPV-sector evidence where it exists, with clearly labelled UK all-sector context for sparse fields; this is market context, not a bid forecast.
    Median Winning Discount
    Not recorded
    No comparable price observations published
    Typical Bids Received
    Not recorded
    No published bid reports in this sector
    Decision Velocity
    161 days
    This procedure: deadline to published award
    Notice Stability
    7 updates
    3 deadline changes
    Comparable Published Opportunities & Re-tender Precedents
    Ranked by multi-factor similarity score
    Historic records ranked from matching published evidence. They serve as research precedents for contract scoping, specifications, and previous awardees.
    Published procedure
    Published value
    Matching evidence
    Repairs and Maintenance for Hampshire and Isle of Wight Fire and Rescue ServiceHampshire and Isle of Wight Fire and Rescue Service · 7 Sept 2026, 16:44 BST
    		£15,000,000
    same CPV family
    similar value band
    Term Contract for Small Scale and Responsive WorksDfI Transport and Road Asset Management (TRAM) · 8 Sept 2026, 15:04 BST
    		£252,500,000
    same CPV family
    similar value band
    Mobile Voice and Data Services 2Crown Commercial Service · 7 Sept 2026, 12:38 BST
    		£1,500,000,000
    same CPV family
    similar value band
    Legal Panel for Public SectorCrown Commercial Service · 9 Sept 2026, 09:31 BST
    		£500,000,000
    same CPV family
    similar value band
    YPO - 001284 Community & Healthcare Technology Equipment & Associated ServicesYorkshire Purchasing Organisation · 4 Sept 2026, 12:34 BST
    		£600,000,000
    same CPV family
    similar value band
    Method: tender-intelligence-v1. Empirical OCDS facts and cross-sector percentiles; missing fields remain unrecorded.SME Friendly Qualification Criteria

    Procedure terms & legal framework

    Procedure methodCompetitive flexible procedureLegal basis
    UKPGA · 2023/54
    Procurement Act 2023
    		Procurement categoryservices
    Notice statuscompleteProcurement threshold
    Above threshold
    (FTS publication)
    		Regulatory regime{"lightTouch"}
    Commercial structureStand-alone contract (No framework)Competition typeCompetitive procedureGPA WTO covered{"GPA"}
    Recurring procurementNo (One-off requirement)First published12 Aug 2026, 17:12 BSTLast source update12 Aug 2026, 17:12 BST
    Award evaluation windowSubmission end — 4 Jun 2026, 23:59 BSTEstimated future notice1 Nov 2025, 23:59 GMTClassification (CPV)Business and management consultancy and related services, Construction work of leisure facilities, Miscellaneous business and business-related services, Miscellaneous services, Repair and maintenance work in connection with sports facilities, Sporting services
    Delivery area
    East of England (UKH1)
    Official Registry OCIDocds-h6vhtk-050998

    How to participate & submission route

    Submit via ProContract (Due North) (closed)
    Authorized E-Sourcing Portal
    Supplier login required
    Online submission allowed
    Language: EN
    Open official portal workspace ↗
    Access & Registration note: Free · short registration with manual review; public opportunity list
    Expression of interest (EOI)—Tender submission deadline
    3 Mar 2026, 12:00 GMT
    		Clarification deadline
    24 Feb 2026, 12:00 GMT
    Submission channelOfficial e-sourcing portalElectronic submissionAllowedAccepted languagesen
    Participation feeFree of charge (Open access)
    Detailed Submission Instructions & Authority Contacts
    From official release
    Timeline
    1. Pipeline notice
      29 Apr 2025, 18:14 BST
    2. Procedure published
      12 Aug 2026, 17:12 BST
    3. engagement
      9 May 2025, 23:59 BST · scheduled
      Sessions will be held on Teams for 45 mins. Suppliers will be requested to submit their preferred time slot. Dates for these sessions are 7, 8 & 9 May. Please contact [email protected] to request further information.
    4. Clarification deadline
      24 Feb 2026, 12:00 GMT
    5. Submission deadline
      3 Mar 2026, 12:00 GMT
    6. Award pending
      12 Aug 2026, 00:00 BST · £19,922,361
    7. Standstill period concludes
      24 Aug 2026, 23:59 BST (PCR 2015 10-day moratorium)

    Commercial outcome and contract awards

    Awards (1)
    Greenwich Leisure Limited
    £19,922,361 · 12 Aug 2026, 00:00 BST · pending · lots 1
    Standstill concludes: 24 Aug 2026, 23:59 BST(PCR 2015 10-day moratorium before contract signing)
    Assessment summaries issued: 12 Aug 2026, 00:00 BST
    Contracts (0)No contract published
    Bid statistics
    bids: 2 (lot 1)
    finalStageBids: 2 (lot 1)
    smeFinalStageBids: 1 (lot 1)
    vcseFinalStageBids: 1 (lot 1)
    Bidding dynamics & price outcome
    Total bids received: 2 (1 from SMEs)
    Notice history
    From official release and amendment events
    1. tender value changed
      12 Aug 2026, 17:12 BST
    2. Status changed to complete
      12 Aug 2026, 17:12 BST
    3. Official notice release published
      12 Aug 2026, 17:12 BST
    4. Submission deadline changed to published date
      12 Aug 2026, 17:12 BST
    5. Official notice release published
      12 Jan 2026, 16:37 GMT
    6. Submission deadline changed to 3 Mar 2026, 12:00 GMT
      12 Jan 2026, 16:37 GMT
    7. Published value updated to £15,000,000
      4 Nov 2025, 16:32 GMT
    8. Status changed to active
      4 Nov 2025, 16:32 GMT
    9. Official notice release published
      4 Nov 2025, 16:32 GMT
    10. procurement method changed
      4 Nov 2025, 16:32 GMT
    11. Submission deadline changed to 9 Feb 2026, 12:00 GMT
      4 Nov 2025, 16:32 GMT
    12. Official notice release published
      29 Apr 2025, 18:14 BST
    13. Published tender amendment
      Not published
      Please note that the submission deadline has been extended to 3 March 2026 (1200 hours)

    Buyer and organisations in this procedure

    Cambridge City Council

    Contracting authority
    Local Council
    GB-PPON-PCBT-6819-NDPJ
    View buyer profile →
    Award and contract changes

    Official Documents & Specifications (6)

    Official links; attachments are not copied