Find a TenderAwardedContract details notice

Published 1 May 2025, 17:39 BST

Official UK procurement notice

Legionella Planned Preventative Maintenance

Authority: Milton Keynes Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Chemical products (24)Laboratory, optical and precision equipments (excl. glasses) (38)Construction & Civil Engineering (45)

+3 more

Architecture & Engineering (71)Health & Social Care (85)Cleaning & Environmental Services (90)

Delivery: South East (UKJ)

Published estimate£360,000≈ £180k / year · £432,000 inc. VAT

Submissions closed 30 May 2025awarded 18 Aug 2025

Awarded to Hygiene Contracts Limited +7 more

Contract term 2 yrsends 3 Aug 2027 · up to 3 Aug 2029 with extensions · starts 4 Aug 2025

What is being bought

Published requirement description

Milton Keynes City Council (MKCC) is required to meet all statutory obligations in relation to its Housing stock. The housing stock asset management function is controlled by the MKCC Housing Maintenance and Investment (HMI) team. Following PA23 open tender process, MKCC has awarded a contract to deliver the provision of Planned Preventative Maintenance (PPM) in response to block communal Legionella Risk Assessments (LRA). PPM will include General Need Blocks and Sheltered Housing (SH) Schemes common water assets, and Sheltered Housing Schemes' dwelling temperature checks, TMV services and shower and tap cleans/descales.

The authority expects to re-tender this requirement around 3 Aug 2027, 23:59 BST.

CPV: Consulting services for water-supply and waste consultancy · Consulting services for water-supply and waste-water other than for construction · Hygiene monitoring and testing equipment · Hygiene services · Water-treatment chemicals · Water-treatment work

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEPublished value£360,000

Contract period: 4 Aug 2025 – 3 Aug 2027 (2 yrs) · up to 3 Aug 2029 with extensionsValue: £360,000 exc. VAT · £432,000 inc. VAT

Eligibility: SME eligible

Extensions: The initial term of the contract is 2 Years. The Council reserves the right at its discretion to extend the term of the contract for a further period of 2 years with the successful tenderer

24962000 Water-treatment chemicals 38910000 Hygiene monitoring and testing equipment 45232430 Water-treatment work 71800000 Consulting services for water-supply and waste consultancy 85142300 Hygiene services 90713100 Consulting services for water-supply and waste-water other than for construction

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Simple description: Award Criteria is within the tender documents.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 3 Aug 2027
First published: 1 May 2025, 17:39 BST
Last source update: 20 Jan 2026, 16:16 GMT
Award evaluation window: Submission end – 23 Jun 2025
Authority reference: 2024-091E
FTS notice number: 2025/S 000-018599
Latest notice: Contract details notice (UK7)
Classification (CPV): Consulting services for water-supply and waste consultancyConsulting services for water-supply and waste-water other than for constructionHygiene monitoring and testing equipmentHygiene servicesWater-treatment chemicalsWater-treatment work
Delivery area: South East (UKJ)
Official registry OCID: ocds-h6vhtk-050bd6 Find a Tender
Contract terms summary: Payment terms as stated within the Tender documents.

Review and risk notes

Risks: Description of risks to contract performance as stated within the Tender documents.

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 30 May 2025, 12:00 BST
Clarification deadline: 21 May 2025, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via in-tendhost.co.uk/milton-keynes/aspx/Home ↗

Timeline

1 May 2025 → 20 Jan 2026 · 8 dates

Tender notice published
1 May 2025, 17:39 BST
Clarification questions by
21 May 2025, 23:59 BST
Submission deadline
30 May 2025, 12:00 BST
Award decision expected by
23 Jun 2025, 23:59 BST
Contract starts
4 Aug 2025, 00:00 BST
Assessment summaries sent
18 Aug 2025, 00:00 BST
Standstill ends
28 Aug 2025, 23:59 BST
Latest notice published275 days ago
20 Jan 2026, 16:16 GMT

Notice history

5 events · 3 releases on Find a Tender · since 1 May 2025

Tender notice published
1 May 2025, 17:39 BST
UK4
Contract award notice published
18 Aug 2025, 14:28 BST
UK6
Status changed to complete
18 Aug 2025, 14:28 BST
Contract signature expected
1 Oct 2025, 23:59 BST
scheduled
Contract details notice published
20 Jan 2026, 16:16 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £624,1421 award exc. VAT

Bids received 77 from SMEs

Contracts signed 1latest 1 Dec 2025

Awarded to	Value	Date	Status
Hygiene Contracts Limited, Life Environmental Services LtdSME, MARLOWE ENVIRONMENTAL SERVICES LIMITED, MSS WATER LIMITEDSME, NEMCO UTILITIES LTD, Rock Compliance Limited +4 morejoint award13 Oct 2025 – 12 Oct 2027 · up to 12 Oct 2029Extensions: Option for Milton Keynes City Council to extend contract by a period of 2 years · Options: Total contract value of £624,141.60 is excluding any contractual annual uplifts for the full contract term of 4 years but including contingency of 20%.	£624,142	18 Aug 2025	Awarded

Contracts

Legionella Planned Preventative Maintenance · Hygiene Contracts Limited, Life Environmental Services LtdSME, MARLOWE ENVIRONMENTAL SERVICES LIMITED, MSS WATER LIMITEDSME, NEMCO UTILITIES LTD, Rock Compliance Limited +4 more
Signed
1 Dec 2025
Value
£624,142
Period
1 Dec 2025 – 30 Nov 2027 · up to 30 Nov 2029 with extensions
Status
active
Extensions
Option for Milton Keynes City Council to extend contract by a period of 2 years
7 agreed KPIs: Collected Data · Programme · Supplier System …
- Collected Data, On-going provision of data in line with data specified in Section 8, Items 8.00 & 10.00.
- Programme, Provision of the monthly report in the format described in Section 8, item 11 submitted by the 7th of each month to MKCC via email.
- Supplier System, On-going provision of a supplier portal/web based system in line with Section 8, Item 9.0
- Programme, Programme adhered to for 90% or more of programmed dates in line with section 8, Items 8. 1 & Item 11.5.3
- MKCC Audit, MKCC Desktop Audit - Adherence to specification for a minimum of 90% of submitted PPM data sheets
- Complaints Handling, 90% Adherence to complaints handling requirements in line with Section 8, Item 14.1
- Health & Safety, 100% Adherence with the Health & Safety requirements as detailed under Section 4.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7final-stage tenders · 10 at stage one	7	0	—

Contracting authority & participating public bodies

Milton Keynes City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLDZ-6131-PWZH Civic Offices, 1 Saxon Gate East, Milton Keynes, South East, MK9 3EJContact name, email, phone

Bidders & participating suppliers

10 commercial parties on the notice

HSL COMPLIANCE LTDAwarded supplierGB-COH: 02425951GB-PPON: PZLP-5844-VWNR Alton House Alton Business Park, Ross-On-Wye, West Midlands, HR9 5BPContact email
HYGIENE CONTRACTS LIMITEDAwarded supplierGB-COH: 09258193GB-PPON: PQCP-7834-XDMN Swift House, Ground Floor 18 Hoffmanns Way, Chelmsford, East of England, CM1 1GUContact email
LIFE ENVIRONMENTAL SERVICES LIMITEDAwarded supplierGB-COH: 03053057GB-PPON: PNCR-5946-CCXM 4 Ducketts Wharf, Bishop's Stortford, East of England, CM23 3ARContact email
MSS WATER LIMITEDAwarded supplierGB-COH: 04370657GB-PPON: PCGX-2662-ZHYQ MSS House, Galdames Place, Ocean Park, Cardiff, Wales, CF24 5REContact email
NEMCO UTILITIES LTDAwarded supplierGB-COH: 03799314GB-PPON: PYPW-4235-XMLY Saxon House, Crawley, South East, RH10 1TNContact email
ORION BUILDING ENGINEERING SERVICES LIMITEDAwarded supplierGB-COH: 03524062GB-PPON: PCZH-2372-JBQH 5 Grovelands Business Centre, Hemel Hempstead, East of England, HP2 7TEContact email
PH WATER TECHNOLOGIES LIMITEDAwarded supplierGB-COH: 05042025GB-PPON: PZYW-4296-DMWN 85 Great Portland Street, London, London, W1W 7LTContact email
ROCK COMPLIANCE LIMITEDAwarded supplierGB-COH: 02902353GB-PPON: PQHB-9246-CVYR Rock Compliance Limited, Unit 2, 10 Tything Road West, Alcester, West Midlands, B49 6EPContact email
TOTAL ENVIRONMENTAL COMPLIANCE LIMITEDAwarded supplierGB-COH: 03134746GB-PPON: PQZC-5371-DWGJ 13-14 Flemming Court, Castleford, Yorkshire & Humber, WF10 5HWContact email
WCS ENVIRONMENTAL LIMITEDAwarded supplierGB-COH: 02184649GB-PPON: PDGL-3152-JRLX 17 Wheatstone Court, Waterwells Business Park, Gloucester, South West, GL2 2AQContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsMilton Keynes City Councils tender documents are contained within our In-tend portal listed above.

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender20 Jan 2026, 16:16 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender18 Aug 2025, 14:28 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender1 May 2025, 17:39 BST