Official UK procurement notice
Legible London 4 · UK public procurement notice
Authority: Transport for London (Public body)
Re-procurement plannedLegible London 5 · tender expected
What is being bought
Published requirement descriptionTransport for London (TfL) procured the services for the Legible London map-based on-street signage programme. The procurement comprised the manufacture, supply, installation and maintenance of Legible London products, which are wayfinding totems.
The framework agreement has an initial term of two (2) years with the option at TfL's sole discretion to extend up to a further two (2) years.
CPV: Installation of street furniture · Installation services (except software) · Pedestrian ways construction work · Permanent message signs · Repair and maintenance services · Signs and related items · Street signs
How this framework works
From the published notice- Places
- up to 1 suppliers · 1 bids received (1.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1Legible London is a map-based, street-level pedestrian information system that…AwardedRenewalPublished value£3,500,000
Legible London is a map-based, street-level pedestrian information system that encourages people to walk. It was developed by TfL with the support of the London Boroughs and aims to promote walking by tackling a key barrier: the lack of clear and consistent on-street wayfinding information. The programme comprises an integrated signing and mapping system, which incorporates local identity and branding throughout the Capital.
The contract shall be for the provision of:
- The manufacture and supply of Legible London products, including the production of replacement signs, panels and map refreshes;
- The installation of Legible London products, including necessary procedures for groundworks and permissions (including responsibility for required permits, consents and licenses);
- The reactive maintenance/making safe and installation of replacement parts and map refreshes of the Legible London wayfinding system;
- A comprehensive works management data log to track all activities undertaken on Legible London signs, products and replacement parts with regular reporting to TfL.
Additional, ancillary or incidental works, services or supplies related to the scope described above may be required to facilitate the delivery of each call-off contract.
This may include:
i. the cleaning of Legible London products, including graffiti removal, sticker removal and/or removal of other items which impact the appearance and legibility of the product as required.
ii. undertaking inspections and audits of Legible London signage within the Greater London Authority area.
The contract will be in the form of a single supplier framework, with the agreement available to:
(i) the Greater London Authority or any of its subsidiaries or other functional bodies (from time to time);
(ii) any of the London Boroughs; and/or
(iii) any contractor (including a developer) nominated by:
- Transport for London;
- any other member of the TfL Group or the Greater London Authority;
- any of its subsidiaries or other functional bodies (from time to time);
- any of the London Boroughs; or
- any combination of such parties.
The framework agreement term is for two (2) years from August 2024 with the option to extend up to two a further (2) years.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Various technical considerations: 60%
- price: 40%
Published award criteria (2)
- Various technical considerations: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Legible London 4” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Sept 2023, 14:08 BST
- Last source update
- 22 Aug 2024, 17:13 BST
- Authority reference
WS1413467377 / TFL_SCP_002338- FTS notice number
2024/S 000-026930- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03fad5Find a Tender
Publisher note: Suppliers are required to respond to all sections of the SSQ and must submit responses in accordance with the instructions and response deadline stated in section IV.2.2. Each response must be submitted electronically via the SAP Ariba portal. Instructions for accessing SAP Ariba and Procurement Documents: To access the procurement documents on SAP Ariba, potential suppliers should: • Step 1: Visit the SAP Ariba platform using the following link https://service.ariba.com/Supplier.aw/109539051/aw?awh=r&awssk=fx3TUYr9&dard=1&ancdc=1 • Step 2: o If new to SAP Ariba, click 'Register Now' and create a standard SAP Ariba account by providing the requested company and administrator information and providing a password which contains a capital letter, a number and a special character; or o If already an account holder on SAP Ariba, log in using your log in details. Those who are already registered as a TfL Supplier on SAP Ariba, will still need to follow Step 5 below in order to be added as a participant. Please note, if new to SAP Ariba, the SAP Ariba platform may ask you to review and check for duplicate accounts that others in your business may have set up previously. If there are duplicate accounts, either contact the relevant account administrator using the SAP Ariba functionality or if you require a separate account for access to TfL procurements then please select 'back' and select 'continue account creation'. • Step 3: Confirm your email address once the confirmation email has been sent. • Step 4: Confirm in the SAP Ariba platform what type of goods /services you supply. • Step 5: Send an email to [email protected] with the information from Steps 2 to 4 including your Business Network ID and the respondent's company name, username and administrator email. • Step 6: Use the unique link in the response email to access SAP Ariba. • Step 7: When you have access to the procurement's main home page on SAP Ariba SAP Ariba, click on the 'Intend to Participate' button icon in order to fully register against the contract opportunity. • Step 8: In the main menu bar at the left of the website click the 'All Content' to see all documentation. Prospective respondents must follow the instructions in the Selection Questionnaire when completing and submitting the response to the Selection Questionnaire. SAP Ariba Supplier Registration Help Page: https://help.sap.com/docs/ARIBA_NETWORK_SUPPLIERS/ddd75910f67b4212b1c83f9d68cd2f01/de32f3eaf0181014be26e0d2a68be9ef.html. If you have any queries regarding your registration, please email: [email protected] TfL reserves the right without notice to change the procurement process detailed in the procurement documents or to amend the information provided, including, but not limited to, changing the timetable, the scope and the procurement process. This will be subject to the normal rules of public law and transparency. Moreover, TfL reserves the right to provide further information to supplement the procurement process. Suppliers enter this procurement process at their own risk. TfL shall not accept liability nor reimburse a tenderer for any costs or losses it incurs in relation to its participation in the procurement process, regardless of whether or not TfL has made changes to the procurement process. TfL also reserves the right, at any point and without notice, to discontinue the procurement process without awarding a contract, whether such discontinuance is related to the content of tenders or otherwise. The Contracting Authority strongly encourages those interested in tendering to undertake their activities in line with Responsible Procurement principles. Further information on TfL's Responsible Procurement policies can be found on the following website: https://tfl.gov.uk/corporate/publications-and-reports/procurement-information. The UK government has announced its commitment to greater data transparency. Accordingly, TfL reserves the right to publishing its tender documents, contracts and data from invoices received. In doing so, TfL may at its absolute discretion take account of the exemptions that would be available under the Freedom of Information Act 2000 and Environmental Information Regulations 2004. Further information on TfL may be found at www.tfl.gov.uk.
How it was run
Official notice- Appointment period ends
- 8 Nov 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
25 Sept 2023 → 22 Aug 2024 · 4 dates- Next notice expected25 Sept 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown8 Nov 2023, 12:00 GMT
- Invitations to tender expected8 Dec 2023
- Notice published22 Aug 2024, 17:13 BST
Notice history
5 events · 6 releases on Find a Tender · since 6 Oct 2023- Status changed to active6 Oct 2023, 17:31 BST
- Procurement method changed6 Oct 2023, 17:31 BST
- Deadline published: 3 Nov 20236 Oct 2023, 17:31 BST
- Deadline moved to 8 Nov 2023, 12:00 GMT20 Oct 2023, 09:27 BST+6 days · was 3 Nov 2023
- Status changed to complete22 Aug 2024, 17:13 BST
Published amendments (3 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextAdditional information · VI.3 | To access the procurement documents on SAP Ariba, potential suppliers should: • Step 1: Visit the SAP Ariba platform using the following link https://service.ariba.com/Supplier.aw/109539051/aw?awh=r&awssk=fx3TUYr9&dard=1&ancdc=1 • Step 2: o If new to SAP Ariba, click 'Register Now' and create a standard SAP Ariba account by providing the requested company and administrator information and providin… | Interested suppliers are to register with the SAP Ariba Business Network via TfL's Supplier self-registration link, in order to participate in the tender process, https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL Once registered on the SAP Ariba Business Network, you can then express an interest by sending your Ariba Network ID (ANID) and the primary bid contact details (name, e… | |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 3 Nov 2023 | 8 Nov 2023 | +6 d |
| — | DeadlineIV.2.2 | 3 Nov 2023 | 10 Nov 2023 | +8 d |
The Supplier Registration link and instructions have been updated.
2 amendments published without a description.
Routine re-releases (6)
- 2023-10: 2 releases · 6 Oct 2023, 17 Oct 2023
- 2023-09: 1 release · 7 Sept 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 026930-2024-1
- Signed
- 31 Jul 2024
- Value
- £3,500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
- High Court of England and Wales Royal Courts of JusticeReview body
Framework contractors & participating bidders
1 commercial party on the notice- Trueform Engineering LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria