View official notice ↗Official source
The successful supplier will be required to deliver the Authority's Legal Case Management System (LCMS). The scope may include, but is not limited to, the following areas: - the procurement and implementation of a new SaaS-based legal case management system designed to streamline case tracking, improve document management, and enhance overall operational efficiency within the legal services department; - a cloud-hosted solution, the new system will provide secure, remote access, reduce IT infrastructure costs, and enable automatic updates; - this platform will replace outdated processes, offer better integration with existing applications, and support LEXCEL compliance requirements, ultimately empowering legal teams to manage cases more effectively and deliver improved services to stakeholders.
UKI44, GB
No lot description published.
Award criteria
Quality — Quality (60%), including Technical and Functional 50% and Implementation and Delivery 10% (60%)
Price (35%)
Social Value — A Social Value Submission Sheet containing Southwark Council social value measures will be completed as part of the tender submission. (5%)
| Item | Category | Quantity |
|---|---|---|
| 1 | IT services: consulting, software development, Internet and support, Legal documentation and certification services, Software package and information systems | Not published |
Benchmarked against retained Find a Tender procedures with CPV division 48. The category anchor is Software package and information systems (48000000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.
| Comparison set | Procedures | Reported bids per procedure | Named award suppliers | Price evidence |
|---|---|---|---|---|
| Market: CPV division 48 | 5,269 | 1 median · 8.9 average (1,909 of 5,269 with a bid count) | 1.7 average (2,193 of 5,269 with named award suppliers) | Not published |
| Same buyer | 3 | Not published | Not published | Not published |
| Delivery region: UKI44 | 7 | 8 median · 8 average (1 of 7 with a bid count) | 1 average (1 of 7 with named award suppliers) | Not published |
| Similar published value (0.5×–2×) | 355 | 3 median · 3 average (1 of 355 with a bid count) | 1 average (1 of 355 with named award suppliers) | Not published |
“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.
Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.
No planning milestones published.
No linked framework, prior procurement or reprocurement published.
Diagnostic view. “Not published” means this current release does not provide a value.
| OCID | ocds-h6vhtk-066f81 |
|---|---|
| Latest release ID | 063864-2026 |
| Latest release timestamp | Tue Jul 07 2026 16:28:55 GMT+0000 (Coordinated Universal Time) |
| Source | find-a-tender |
| Official notice URL | https://www.find-tender.service.gov.uk/Notice/063864-2026 |
| Tender status | active |
| Procurement method | selective |
| Procurement method details | Competitive flexible procedure |
| Main procurement category | services |
| Above threshold | Yes |
| Legal basis | 2023/54 |
| Tender period: start | Not published |
| Tender period: end | Not published |
| Expression of interest deadline | 2026-08-06T00:00:00+01:00 |
| Enquiry deadline | 2026-07-17T00:00:00+01:00 |
| Award period: start | Not published |
| Award period: end | 2026-10-30T23:59:59+00:00 |
| Submission method details | Both the completed PSQ submission and, for the shortlisted suppliers the tender submissions, must be made via the Proactis eprocurement system: https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=976aec8d-8523-f111-813c-005056b64545 No other means of delivery is acceptable. |
| Submission languages | en |
| Electronic catalogue policy | Not published |
| Total tender value | £740,000 |
| Tender lots in source | 1 |
| Tender items in source | 1 |
| Tender documents in source | 3 |
| Awards in latest release | 0 |
| Contracts in latest release | 0 |
| Parties in latest release | 1 |
| Date | Event | Reference |
|---|---|---|
| 7 Jul 2026 | tender | 063864-2026 |
| 19 Mar 2026 | planning | 025409-2026 |
Unmodified official OCDS data retained by Tenderline for this procurement process.
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"status": "scheduled",
"dueDate": "2026-04-08T23:59:59+01:00",
"description": "Legal Case Management System (LCMS)\nThe council anticipates using a two stage Competitive Flexible Procedure under the Procurement Act 2023. This will include: \n• Stage 1: Conditions of Participation (selection stage) \n• Stage 2: Full tender stage with detailed technical, commercial evaluation and system demonstrations\nPreliminary Market Engagement (PME) feedback will help shape the specification, KPIs, commercial model, and procurement structure. \nPME Activities: This notice includes a questionnaire which is designed to be completed by organisations wishing to engage participate in this market engagement and assist the Council in this market insight stage. All suppliers will receive the same core information. Insights gathered will be anonymised and used solely to inform the procurement design.\nThis is NOT the commencement of a procurement procedure, neither is it a call for expressions of interest.\nPlease complete the questionnaire hosted on ProContract -https://procontract.due-north.com- and submit the response, preferably via the messaging service on ProContract and/or via email to: Michelle.Davies@southwark.gov.uk\nThis notice does not constitute a call for competition to procure any services for the Council, and the Council is not bound to accept any proposals offered. The Council is not liable for any costs, fees or expenses incurred by any party participating in this soft market testing/sounding exercise. Any procurement of any services by the Council in due course will be carried out strictly in accordance with the provisions of The Procurement Act 2023.\nResponses to the questionnaire will be treated confidentially.\nThe Council’s tenders will be advertised on the ProContract portal; please see link below:\nhttps://procontract.due-north.com"
}
]
},
"initiationType": "tender"
}