Official UK procurement notice
Legal case management software system
Authority: Coventry City Council (Local council)
What is being bought
Published requirement descriptionThe Council is tendering to contract for a cloud hosted Legal Case Management software system. The contract will include within its scope the implementation, project management, training, data migration, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the term. Further information can be found in the Standard Questionnaire and supporting appendices provided.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1The Council is tendering to contract for a cloud hosted Legal Case Management software…AwardedRenewalPublished value£760,000
The Council is tendering to contract for a cloud hosted Legal Case Management software system.
The contract will include within its scope the implementation, project management, training, data migration, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the term.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative: 70%
- price: 30%
Published award criteria (2)
- Qualitative: 70
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 19 Feb 2021, 16:26 GMT
- Last source update
- 3 May 2023, 12:52 BST
- Authority reference
COV-10055- FTS notice number
2023/S 000-012646- Accelerated
The Council is tendering to contract for a cloud hosted Legal Case Management software system. The contract will include within its scope the implementation, project management, training, data migration, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the term. Further information can be found in the Standard Questionnaire and supporting appendices provided.
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02949dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
How it was run
Official notice- Submission deadline
- 9 Mar 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
9 Mar 2021 → 3 May 2023 · 4 dates- Submission deadline9 Mar 2021, 12:00 GMT
- Invitations to tender expected15 Mar 2021
- Contract starts1 Dec 2021
- Notice published3 May 2023, 12:52 BST
Notice history
1 event · 4 releases on Find a Tender- Status changed to complete1 Jun 2021, 21:38 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.1.4. | The Council is tendering to contract for a cloud hosted Legal Case Management software system. The contract will include within its scope the implementation, project management, training, data migration, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the term. Further information can be found in the Standard Que… | The Council is tendering to contract for a cloud hosted Legal Case Management software system. The contract will include within its scope the implementation, project management, training, data migration, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the term. The contract will also include the ability for the A… |
1 amendment published without a description.
Routine re-releases (4)
- 2021-02: 1 release · 19 Feb 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CIVICA UK LIMITED | — | — | Awarded |
| CIVICA UK LIMITEDLegal Case Management Software | — | — | Awarded |
Contracts
Legal Case Management Software System · CIVICA UK LIMITED
- Signed
- 28 May 2021
- Value
- £760,000
- Period
- … – 30 Nov 2031
- Status
- active
Legal Case Management Software · CIVICA UK LIMITED
- Signed
- 28 May 2021
- Value
- £1,053,000
- Period
- … – 30 Nov 2031
- Status
- active
- Change An increase in the contract value to cover additional expenditure to be made under the contract. An increase in the original contract scope/description to include the supply of Ceremonies and Members case management functionality within the contract and software supplied., Need for additional works, services or supplies by the original contractor/concessionaire: The required additional functionality can be supplied by the incumbent supplier through the software currently contracted and supplied to the Council. The inconveniences and the duplication/creation of additional costs would arise from: • Having to conclude potentially 2 procurements to procure software for the new functionality we require. This will require resource/time from Procurement, Legal and the client area. It will also delay the Council receiving the benefit of the new functionality as we will have to wait to conclude the procurement • procuring new software, this will potentially see a duplication in hosting costs to host the new software whilst we are paying hosting costs for the existing contracted software • procuring new software will require additional contract management and invoice processing that will be needed by the Council • procuring new software will not allow the Council to investigate potential interoperability of all of the modules (Legal, coroner, ceremonies and members) within one platform that could provide some efficiencies. This is most likely anticipated between coroners and ceremonies.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 0 electronic | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Coventry City Council Legal ServicesReview body
Bidders & participating suppliers
2 commercial parties on the notice- Civica UK LimitedAwarded supplier
- Civica UK limitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria