Official UK procurement notice
Leasing, Installation, Dismantling and Storage of Christmas Illuminations in Kirklees
Authority: Kirklees Council (Local council)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionTo design and provide illuminations for town centre schemes in the three major towns of Kirklees - Huddersfield, Dewsbury and Batley. The tender should include - the annual inspection and maintenance of the festive lighting product for the duration of the contract; the maintenance and annual testing of existing infrastructure (eyebolt fixings/anchor points, catenary wires and any other hanging fixings); and attendance at the switch on events in each town for the duration of the contract. All required features for each town centre are detailed in the Specification document (Appendix 1).
CPV: Christmas tree lights · Exterior lights · Installation of outdoor illumination equipment · Lighting systems
How this framework works
From the published notice- Bids received
- 4 bids received · 1 suppliers appointed
- Framework period
2 yrs 11 mo from 2 Sept 2024, The contract duration is for an initial 36 months with the option to extend for a further 2 years on a year-by-year basis.
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£340,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Q1: 30%
- Q2: 20%
- Q3: 10%
- Q4: 10%
- Price: 20%
- Social Value: 10%
Published award criteria (6)
- Q1: 30
- Q2: 20
- Q3: 10
- Q4: 10
- Social Value: 10
- Price: 20
- Suitability
The minimum criteria are described in the procurement documents under 'Selection Criteria' and comprising of the Standard Selection Questionnaire.
- Technical & professional ability
Selection criteria as stated in the procurement documents
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “Leasing, Installation, Dismantling and Storage of Christmas…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 May 2024, 16:49 BST
- Last source update
- 27 Aug 2026, 09:28 BST
- Award evaluation window
- 14 Jun 2024 – …
- Authority reference
KMCEGS-158- FTS notice number
2026/S 000-081598- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0459eeFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework), Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI2015/102), the contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the award of the Contract is communicated to economic operators. This period allows any unsuccessful economic operator(s)to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to being effective.
How it was run
Official notice- Appointment period ends
- 14 Jun 2024, 13:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 14 Jun 2024, 14:00 BST
Timeline
14 Jun 2024 → 27 Aug 2026 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown14 Jun 2024, 13:00 BST
- Bids opened14 Jun 2024, 14:00 BST
- Contract starts2 Sept 2024, 00:00 BST
- Notice published56 days ago27 Aug 2026, 09:28 BST
Notice history
3 events · 3 releases on Find a Tender · since 11 Sept 2024- Status changed to complete11 Sept 2024, 10:26 BST
- Buyer details updated11 Sept 2024, 10:26 BST
- Buyer details updated27 Aug 2026, 09:28 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 029051-2024-1
- Signed
- 5 Sept 2024
- Value
- £338,096
- Period
- … – 2 Oct 2026
- Status
- active
Contract 081598-2026-KMCEGS-158-1
- Signed
- 5 Sept 2024
- Value
- £458,096
- Period
- … – 2 Oct 2026
- Status
- active
- Change To supply, install and deinstall additional festive lighting product for the new Our Cultural Heart (OCH) public space in Huddersfield town centre for Xmas 2026, 2027 and 2028. The products to be supplied are as follows; • 1 x large freestanding 3d walk through structure; • 4 x freestanding motifs to be located around the Xmas tree; • Additional decorations for the tree; • Lighting wraps for the columns in front of the OCH Library; • 8 x lamppost motifs; and • 1 x large freestanding festive message letters/motifs., Need for additional works, services or supplies by the original contractor/concessionaire: The proposed modification is considered necessary under Regulation 72(1)(b) as the additional lighting requirements within the Our Cultural Heart (OCH) area form an integrated extension of the existing Christmas illuminations scheme delivered under current contract. The OCH installation is located within the same town centre environment, programme, operational footprint and public-facing festive lighting offer as the existing contract. Appointing a separate contractor would require duplicate project mobilisation, site surveys, structural and electrical assessments, method statements, risk assessments, traffic and pedestrian management considerations, stakeholder liaison, installation programming, supervision arrangements, testing, commissioning and removal activities for the same festive lighting scheme. Procuring and managing a second supplier would also create significant operational complexity and additional cost through the need to coordinate overlapping installation and dismantling programmes, manage contractor interfaces, allocate responsibility for shared infrastructure and town centre locations, and resolve any conflicts relating to design, programme delivery, health and safety responsibilities or public liability. The Council would incur additional officer time in procurement, contract mobilisation, performance management and operational coordination, whilst also increasing the risk of delays, inconsistent quality standards and disruption to the delivery of a single cohesive town centre lighting scheme. The existing contractor already possesses detailed knowledge of the infrastructure, asset locations, electrical supply arrangements, installation methodology and operational requirements associated with the Kirklees Christmas illuminations programme. Utilising the incumbent supplier therefore avoids the additional costs and practical difficulties associated with introducing a second provider into an established and interdependent scheme, ensuring efficient delivery, continuity of service and clear accountability for performance. The proposed modification represents an extension of existing services rather than a new standalone requirement, and the value of the modification remains below the 50% threshold prescribed under Regulation 72(1)(b).
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Council of the Borough of KirkleesContracting authority
Dispute resolution & review bodies
- High Court of England and WalesReview body
Framework contractors & participating bidders
1 commercial party on the notice- Gala Lights LTDFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.