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Published 25 May 2023, 10:05 BST

Official UK procurement notice

Leasing of Vehicles and Telematics System via Contract Hire

Official notice

Authority: Thameslink Southern Great Northern Limited (TSGN) (Public body)·Consortium: 2 public authorities

6 lotsGoodsNegotiated procedure with prior call for competitionMax 3 lots per supplier
Sectors: Radio, television, communication, telecommunication and related equipment (32)Transport Equipment & Vehicles (34) Delivery: Ireland (IE052)London (UKI31)South East (UKJ)
Published estimate£3,580,000total for 6 lots · 1 value update
Submissions closed 22 Dec 2023awarded 26 Sept 2024
Awarded to KINTO UK Limited2 awards

What is being bought6 lots · detail below

Published requirement description

At present GTR run a fleet of 87 Diesel vehicles consisting primarily of 18 Large, 24 Medium, 16 Small and 2 Micro Panel Vans as well as 3 large, and 19 Medium passenger cars. Although our aim is still to reduce the environmental impact of the fleet of road vehicles we run, we acknowledge that market conditions and GTR’s infrastructure for EV charging may not allow GTR to change all of its vehicles to electric/hybrid versions at this time, GTR's requirements are a combination of diesel and hybrid vehicles. The vehicle requirements will be separated into 2 lots. To allow GTR to select the most suitable vehicle for each activity this requirement. An additional Lot is included for a telematics system to assist in managing the fleet and understanding the vehicle utilisation. The telematic system is being tendered as is a separate Lot to allow the vehicle Lots to be awarded independently whilst also ensuring a standardisation for the telematics.

  • Recurrence: 36 months

CPV: Electric vehicles · Estate and saloon cars · Motor vehicles · Panel vans · Passenger cars · Telematics system

Lots and requirements (6)Procurement structure

6 lots · 3 with a published value (£3,578,000 together) · win at most 3 of them
Lot #1Euro 6 Diesel Panel VanAwardedRenewal Ireland (IE052), LondonPublished value£2,600,000

36 month lease for Large, Medium, Small and Micro Panels vans of various wheelbases and heights with specific options all as detailed within the tender pack. All leases will be on a Contract Hire basis.

Delivery listed: Ireland (IE052), London · South-East
Extensions: GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period. · GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period.Second stage: up to 4 candidates invited to tenderVariant bids: not allowed
34136200 Panel vans
Lot #2Self-Charging Hybrid CarsAwardedRenewal London, South EastPublished value£900,000

36 month lease for medium and small Self Charging Hybrid passenger cars, with specific options all as detailed within the tender pack. All leases will be on a Contract Hire basis.

Delivery: London, South East · SOUTH EAST (ENGLAND)
Extensions: GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period. · GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period.Second stage: up to 4 candidates invited to tenderVariant bids: not allowed
34110000 Passenger cars
Lot #3Telematic systemCancelledRenewal London, South EastPublished value£78,000

The telematics system to be offered under Lot 3 will be provided for the total number of vehicles procured by GTR under Lots 1 and 2 currently envisaged as being 87 in total, on a 3-year closed end lease and is to be fully inclusive of all hardware, installation, software licencing, Software as a Service (SaaS) costs and removal costs at the end of the lease period.

Delivery: London, South East · SOUTH EAST (ENGLAND)
Extensions: GTR is expecting the leases of the telematic system to commence at different times over a period of months. To aid with aligning the end dates of the systems GTR may extend the lease of certain systems for up to an additional 12 months period. · GTR is expecting the leases of the telematic system to commence at different times over a period of months. To aid with aligning the end dates of the systems GTR may extend the lease of certain systems for up to an additional 12 months period.Second stage: up to 4 candidates invited to tenderVariant bids: not allowed
32441300 Telematics system
Lot #4The lease/ contract hire of Full Electric CarsPlanned LondonLot estimate not published

The leasing or Contract hire of Hatchback, Estate, & 4x4 Full Electric Cars. Additional information: Prices will be obtained for different variants on electric cars. GTR will then order the required quantity of each type of car. GTR do not guarantee the quantity of vehicles or types of vehicles to be ordered from each lot.

Delivery: London · Camden and City of London
34100000 Motor vehicles34110000 Passenger cars34111000 Estate and saloon cars34144900 Electric vehicles
Lot #5The lease/contract hire of Self Charging Hybrid CarsPlanned LondonLot estimate not published

The leasing or Contract hire of Hatchback, Estate, & 4x4 Self Charging Hybrid Cars. Additional information: Prices will be obtained for different variants on electric cars. GTR will then order the required quantity of each type of car. GTR do not guarantee the quantity of vehicles or types of vehicles to be ordered from each lot.

Delivery: London · Camden and City of London
34100000 Motor vehicles34110000 Passenger cars34111000 Estate and saloon cars
Lot #6The provision of a Telematics system to be fitted to all vehiclesPlanned LondonLot estimate not published

Supply and install Telematic System in to Vans & Cars. Additional information: GTR will order the required quantity of systems for each type of car or van. GTR do not guarantee the quantity of vehicles or types of vehicles that will be require to have telematics installed.

Delivery: London · Camden and City of London
32441300 Telematics system

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: If the same Bidder is the Preferred Bidder for two or more Lots, in accordance with Regulation 65(5) UCR;
Conditions of participation1
  • Suitability

    In accordance with the Utilities Contracts Regulations 2016, applicants will be assessed on the basis of information provided in response to the Selection Questionnaire

Successive reduction
Candidates will be reduced successively across stages

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · 36 months
First published
25 May 2023, 10:05 BST
Last source update
18 Oct 2024, 12:05 BST
Authority reference
GTR0599
FTS notice number
2024/S 000-033721
Classification (CPV)
Electric vehiclesEstate and saloon carsMotor vehiclesPanel vansPassenger carsTelematics system
Delivery area
Ireland (IE052)London (UKI31)South East (UKJ)
Official registry OCID
ocds-h6vhtk-03cf43 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Review and risk notes
Review procedure

GTR will operate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers to provide time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Unsuccessful tenderers shall be notified by GTR as soon as possible after the decision is made as to the reasons why they were unsuccessful. The Utilities Contracts Regulations 2016 provide that aggrieved parties who have been harmed, or are at risk of harm, by breach of the rules are to take action in the High Court (England, Wales and Northern Ireland).

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=892495748 GO Reference: GO-20241018-PRO-28192367

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
22 Dec 2023, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

29 Jun 2023 → 18 Oct 2024 · 4 dates
  1. Next notice expected
    29 Jun 2023, 00:00 BST
  2. Submission deadline
    22 Dec 2023, 12:00 GMT
  3. Bids must remain valid until
    6 Jun 2024, 23:59 BST
  4. Notice published
    18 Oct 2024, 12:05 BST

Notice history

6 events · 4 releases on Find a Tender · since 7 Dec 2023
  1. Published value updated to £3,580,000
    7 Dec 2023, 12:05 GMT
    was £3,600,000
  2. Status changed to active
    7 Dec 2023, 12:05 GMT
  3. Procurement method changed
    7 Dec 2023, 12:05 GMT
  4. Deadline published: 22 Dec 2023, 12:00 GMT
    7 Dec 2023, 12:05 GMT
  5. Buyer details updated
    7 Dec 2023, 12:05 GMT
  6. Status changed to complete
    18 Oct 2024, 12:05 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextVI.3) · VI.3)GTR currently has a fleet of 87 motor vehicles consisting of Large (Transit type), Medium (Custom type), Small (Connect type),and Micro (Courier type) Vans and Medium Hatchback (Focus type) and Large Estates (Mondeo type) cars. The aim of this tender is to lease new vehicles for a 3 year period with the option to mix the fleet between Diesel , Electric or Self charging Hybrids depending on the veh…The information provided on the PIN needs to be revised and we will be issuing a Contract Notice in due course.

GTR currently has a fleet of 87 motor vehicles consisting of Large (Transit type), Medium (Custom type), Small (Connect type),and Micro (Courier type) Vans and Medium Hatchback (Focus type) and Large Estates (Mondeo type) cars. The aim of this tender is to lease new vehicles for a 3 year period with the option to mix the fleet between Diesel , Electric or Self charging Hybrids depending on the req…

Routine re-releases (4)
  • 2023-05: 1 release · 25 May 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Contracts signed 2latest 26 Sept 2024
Awarded toValueDateStatus
Lot 1 · Euro 6 Diesel Panel Van1 award
KINTO UK LimitedLeasing. Contract Hire of Vehicles and Telematics System - Lot 1 Diesel Vans——Awarded
Lot 2 · Self-Charging Hybrid Cars1 award
KINTO UK LimitedLeasing. Contract Hire of Vehicles and Telematics System - Lot 2 Self Charing Hybrid Cars——Awarded

Contracts

  • Leasing. Contract Hire of Vehicles and Telematics System - Lot 1 Diesel Vans · KINTO UK Limited

    Signed
    26 Sept 2024
    Value
    —
    Status
    active

  • Leasing. Contract Hire of Vehicles and Telematics System - Lot 2 Self Charing Hybrid Cars · KINTO UK Limited

    Signed
    26 Sept 2024
    Value
    —
    Status
    active

Contracting authority & participating public bodies

2 public bodies on the notice

Govia Thames Link Railway Limited

Contracting authorityPublic bodyRailway servicesBody governed by public lawRail 7934306 Monument Place, 24 Monument Street, London, South East, EC3R 8AJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London,

Bidders & participating suppliers

1 commercial party on the notice
  • Kinto UK LtdAwarded supplier00837940 Building 1000, Lakeside North Harbour, Portsmount, South East, PO63ENContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria