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Find a TenderAwardedContract details notice
Published 19 Nov 2025, 14:48 GMT

Official UK procurement notice

Leaseholder Block Insurance · UK public procurement notice

Official notice

Authority: Sheffield City Council (Local council)

ServicesOpen procedureAbove threshold
Sectors: Financial and insurance services (66) Delivery: Yorkshire & Humber (UKE32)
Published estimate£2,220,010≈ £740k / year · £2,664,012 inc. VAT
Submissions closed 15 Dec 2025awarded 13 Feb 2026
Awarded to Arthur J. Gallagher (UK) Limited
Contract term 3 yrsends 1 Apr 2029 · up to 1 Apr 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Sheffield City Council requires property insurance in respect of private dwellings sold on a leasehold basis, the majority of which were under the Right to Buy legislation. The dwellings are flats in blocks and houses where the Council still retain the freehold ownership. The flats and blocks may house Council rental tenants in the same block as the private leaseholder tenants, so insurance needs to be provided on the same basis for all the tenants.

  • The authority expects to re-tender this requirement around 1 Nov 2030, 23:59 GMT.
  • No preliminary market engagement: Not required as procurement of existing services

CPV: Insurance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£2,220,010
Contract period: 1 Apr 2026 – 1 Apr 2029 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £2,220,010 exc. VAT · £2,664,012 inc. VAT
Delivery: Yorkshire & Humber
Extensions: 2 x 12 month optional extensions.
66510000 Insurance services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Legal Capacity to perform the contract: (i) Supplier must provide details of all Suppliers/ Sub-Contractors that they will use to deliver this contract. (ii) Where relying on a Sub-Contractor to deliver the Essential Elements of the contract, the Supplier, must confirm that they will enter into a legally binding contract with each Sub-Contractor. Insurance Requirements: (i) Employers Liability – minimum of £10,000,000 (ii) Public Liability - minimum of £5,000,000 (iii) Professional Indemnity - minimum of £2,000,000 (The above insurance levels are not required for participation but will be needed if successful and must be evidenced pre-contract signature.)

  • Technical & professional ability

    Not applicabl

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 60%Social value: 10%
Published award criteria (3)
  • Quality
  • Price
  • Social Value
Conditions of participation2
  • Economic & financial standing

    Legal Capacity to perform the contract: (i) Supplier must provide details of all Suppliers/ Sub-Contractors that they will use to deliver this contract. (ii) Where relying on a Sub-Contractor to deliver the Essential Elements of the contract, the Supplier, must confirm that they will enter into a legally binding contract with each Sub-Contractor. Insurance Requirements: (i) Employers Liability – minimum of £10,000,000 (ii) Public Liability - minimum of £5,000,000 (iii) Professional Indemnity - minimum of £2,000,000 (The above insurance levels are not required for participation but will be needed if successful and must be evidenced pre-contract signature.)

  • Technical & professional ability

    Not applicabl

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Nov 2030
First published
19 Nov 2025, 14:48 GMT
Last source update
31 Mar 2026, 09:48 BST
Award evaluation window
Submission end – 11 Mar 2026
Authority reference
105025
FTS notice number
2025/S 000-075291
Latest notice
Contract details notice (UK7)
Classification (CPV)
Insurance services
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-05e48b Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
15 Dec 2025, 16:00 GMT
Clarification deadline
3 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

19 Nov 2025 → 1 Apr 2026 · 8 dates
  1. Tender notice published336 days ago
    19 Nov 2025, 14:48 GMT
  2. Clarification questions by322 days ago
    3 Dec 2025, 12:00 GMT
  3. Submission deadline310 days ago
    15 Dec 2025, 16:00 GMT
  4. Award decision expected by224 days ago
    11 Mar 2026, 23:59 GMT
  5. Assessment summaries sent224 days ago
    12 Mar 2026
  6. Standstill ends211 days ago
    24 Mar 2026, 23:59 GMT
  7. Latest notice published205 days ago
    31 Mar 2026, 09:48 BST
  8. Contract starts204 days ago
    1 Apr 2026

Notice history

5 events · 3 releases on Find a Tender · since 19 Nov 2025
  1. Tender notice published
    19 Nov 2025, 14:48 GMT
    UK4
  2. Contract award notice published
    12 Mar 2026, 10:10 GMT
    UK6
  3. Status changed to complete
    12 Mar 2026, 10:10 GMT
  4. Contract signature expected
    26 Mar 2026, 23:59 GMT
    scheduled
  5. Contract details notice published
    31 Mar 2026, 09:48 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £133,2001 award exc. VAT
Bids received 2
Contracts signed 1latest 30 Mar 2026
Awarded toValueDateStatus
Arthur J. Gallagher (UK) Limited1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 2 x 12 month optional extensions£133,20013 Feb 2026Awarded

Contracts

  • Leaseholder Block Insurance · Arthur J. Gallagher (UK) Limited

    Signed
    30 Mar 2026
    Value
    £2,220,010
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    2 x 12 month optional extensions available

    No agreed KPIs: Not required

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders00—

Contracting authority & participating public bodies

Sheffield City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPQT-9425-JWVM The Town Hall, Pinstone St, Sheffield, Yorkshire & Humber, S1 2HHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • ARTHUR J. GALLAGHER (UK) LIMITEDAwarded supplierGB-COH: 01193013GB-PPON: PDCL-7842-ZCJD The Walbrook Building, 25 Walbrook, London, London, EC4N 8AWContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender