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Published 3 Nov 2025, 10:25 GMT

Official UK procurement notice

Lease Vehicles · UK public procurement notice

Official notice

Authority: Calderdale and Huddersfield Solutions Limited (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE)
Published estimate£900,000≈ £300k / year · £1,080,000 inc. VAT
Submissions closed 28 Nov 2025
Contract term 3 yrsends 30 Jun 2029 · up to 30 Jun 2031 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

Provision of a range of various lease vehicles to support the estate.

  • The authority expects to re-tender this requirement around 3 Nov 2028, 23:59 GMT.

CPV: Fleet management, repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£900,000
Contract period: 1 Jul 2026 – 30 Jun 2029 (3 yrs) · up to 30 Jun 2031 with extensionsValue: £900,000 exc. VAT · £1,080,000 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligible
Extensions: Due to increasing demand additional vehicles may be added during the duration of this contract. · 2x 12 months
50111000 Fleet management, repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: Quality of submission as assessed by evaluation
  • Price: Pricing Schedule
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 3 Nov 2028
First published
3 Nov 2025, 10:25 GMT
Last source update
5 Nov 2025, 15:36 GMT
Award evaluation window
Submission end – 7 Jan 2026
Authority reference
C393493
FTS notice number
2025/S 000-070340
Latest notice
Tender notice (UK4)
Classification (CPV)
Fleet management, repair and maintenance services
Delivery area
Yorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-05d8a6 Find a Tender

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
28 Nov 2025, 12:00 GMT
Clarification deadline
21 Nov 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

atamis-1928.my.site.com/s/Welcome ↗

Timeline

3 Nov 2025 → 1 Jul 2026 · 6 dates
  1. Tender notice published352 days ago
    3 Nov 2025, 10:25 GMT
  2. Latest notice published350 days ago
    5 Nov 2025, 15:36 GMT
  3. Clarification questions by334 days ago
    21 Nov 2025, 12:00 GMT
  4. Submission deadline327 days ago
    28 Nov 2025, 12:00 GMT
  5. Award decision expected by286 days ago
    7 Jan 2026, 23:59 GMT
  6. Contract starts113 days ago
    1 Jul 2026, 00:00 BST

Notice history

3 events · 3 releases on Find a Tender · since 3 Nov 2025
  1. Tender notice published
    3 Nov 2025, 10:25 GMT
    UK4
  2. Tender notice published
    3 Nov 2025, 10:42 GMT
    UK4
  3. Tender notice published
    5 Nov 2025, 15:36 GMT
    UK4
Published amendments (1)

Following on from further internal discussions the decision has been made to include vehicle telematics as a mandatory requirement for this tender. Updated documents are available via Atamis.

Contracting authority & participating public bodies

CALDERDALE AND HUDDERSFIELD SOLUTIONS LTD

Contracting authorityPublic authority - central government GB-COH: 11258001 · GB-PPON: PHPR-3762-LPLP Huddersfield Royal Infirmary Trust Headquarters, Huddersfield, Yorkshire & Humber, HD3 3EAContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender