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Find a TenderAwardedContract details notice
Published 26 Mar 2025, 09:33 GMT

Official UK procurement notice

Leaflet Distribution South Tyneside

Official notice

Authority: South Tyneside Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: North East (UKC)
Published estimate£57,600≈ £29k / year · £57,600 inc. VAT0.8% above published estimate
Submissions closed 24 Apr 2025awarded 21 May 2025
Awarded to Smart Distribution Solutions Limited
Contract term 2 yrsends 31 May 2027 · up to 31 May 2028 with extensions · starts 1 Jun 2025

What is being bought

Published requirement description

Distribution of the South Tyneside newsletter to every residential property in South Tyneside. There are approximately 74,000 households in South Tyneside 2 times per year.

CPV: Mailing services · Marketing services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£57,600
Contract period: 1 Jun 2025 – 31 May 2027 (2 yrs) · up to 31 May 2028 with extensionsValue: £57,600 exc. VAT · £57,600 inc. VAT
Delivery: North EastEligibility: SME eligible
Extensions: 1 x 12 month extension
79342000 Marketing services79571000 Mailing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (7)
  • Coverage: 25%
  • Missed Deliveries: 10%
  • Quality of Service: 10%
  • Staff Performance: 5%
  • Complaints: 10%
  • Hotspot Area: 10%
  • Tender Vaule: 30%
Published award criteria (7)
  • Coverage
  • Missed Deliveries
  • Quality of Service
  • Staff Performance
  • Complaints
  • Hotspot Area
  • Tender Vaule
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
26 Mar 2025, 09:33 GMT
Last source update
16 Jun 2025, 13:47 BST
Authority reference
F8870
FTS notice number
2025/S 000-011248
Latest notice
Contract details notice (UK7)
Classification (CPV)
Mailing servicesMarketing services
Delivery area
North East (UKC)
Official registry OCID
ocds-h6vhtk-04f8be Find a Tender

How it was run

Official notice
Run through: Proactis / ProContract · Who buys & how to bid on ProContract
Electronic submission allowed
Submission deadline
24 Apr 2025, 12:00 BST
Clarification deadline
11 Apr 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.nepo.org/open ↗

Timeline

26 Mar 2025 → 16 Jun 2025 · 5 dates
  1. Tender notice published
    26 Mar 2025, 09:33 GMT
  2. Clarification questions by
    11 Apr 2025, 12:00 BST
  3. Submission deadline
    24 Apr 2025, 12:00 BST
  4. Contract starts
    1 Jun 2025, 00:00 BST
  5. Latest notice published
    16 Jun 2025, 13:47 BST

Notice history

5 events · 3 releases on Find a Tender · since 26 Mar 2025
  1. Tender notice published
    26 Mar 2025, 09:33 GMT
    UK4
  2. Tender notice published
    9 Apr 2025, 13:08 BST
    UK4
  3. Deadline moved to 24 Apr 2025, 12:00 BST
    9 Apr 2025, 13:08 BST
    +7 days · was 17 Apr 2025, 12:00 BST
  4. Contract details notice published
    16 Jun 2025, 13:47 BST
    UK7
  5. Status changed to complete
    16 Jun 2025, 13:47 BST
Published amendments (1)

Change of submission date from the 17th April to 24th April

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £48,3611 contract exc. VAT
Contracts signed 1latest 21 May 2025
Awarded toValueDateStatus
Smart Distribution Solutions LimitedSME£48,361 †—Awarded

Contracts

  • Contract 1 · Smart Distribution Solutions LimitedSME

    Signed
    21 May 2025
    Value
    £48,361
    Period
    1 Jun 2025 – 31 May 2027 · up to 31 May 2028 with extensions
    Status
    active
    Extensions
    1 x 12 month

Contracting authority & participating public bodies

South Tyneside Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYPB-8737-VBHG Town Hall and Civic Offices, Westoe Road, South Shields, North East, NE33 2RLContact email

Bidders & participating suppliers

1 commercial party on the notice
  • SMART DISTRIBUTION SOLUTIONS LIMITEDAwarded supplierGB-COH: 07941443GB-PPON: PXLP-5962-LCTR Barnston House Beacon Lane, Wirral, North West, CH60 0EEContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender