Official UK procurement notice
LBHF Cluster of Schools Catering Tender
Authority: Vanessa Nursery School (Education)
What is being bought13 lots · detail below
Published requirement descriptionThis cluster of 13 schools are putting their catering services out to tender. You will be bidding for each School individually and the Schools will be able to select their preferred company from the companies shortlisted to make presentations. There is no requirement for the Schools to choose the same provider.
CPV: School catering services
Lots and requirements (13)Procurement structure
13 lots · no lot values publishedLot #1Vanessa Nursery SchoolRenewal
Pupils Number
Pupil Numbers:
Nursery 86
KS1 N/A
KS2 N/A
Pricings/Sales
Nursery Meal Entitled: 60
Uptake: 38
Value: TBC
UIFSM N/A
FSM Entitled: 18
Uptake: 18
Value: TBC
Pupil Paid Meals Entitled: 42
Uptake: 20
Value: TBC
Staff Duty Meal Entitled: 10
Uptake: 10
Value: TBC
Staff Cash Meals No of Staff: 20
N/A
Service Start / Finish
Lunch 11:30 – 12:30
Current Contractor
Mitie (Autograph)
School Specific Notes / Objectives
Vegetarian, plus fish menu required
To ensure best value and quality
To provide consistency with quality and variety of menu
Lot #2Randolph Beresford Early Years CentreRenewal
Pupil Numbers:
Nursery 139
KS1 N/A
KS2 N/A
Pricings/Sales
Nursery Meal Entitled: 139
Uptake: 80
Value: TBC
UIFSM N/A
FSM Entitled: 35
Uptake: 30
Value: TBC
Pupil Paid Meals Entitled: 104
Uptake: 50
Value: TBC
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 32
N/A
Breakfast Club N/A
Afternoon Club Uptake: 16
Value: TBC
Service Start / Finish
Lunch: 11:30 – 12:45
Breakfast Club: N/A
Afternoon Club: 16:00 – 16:45 Tea (not currently provided by caterer)
Current Contractor
Mitie (Autograph)
School Specific Notes / Objectives
Vegetarian, plus fish menu required for all
Main nursery is term time
Nursery is open 50 weeks of the year for private/social need day care
School holidays – we would like lunches for 12 children and light tea for up to 24 children to be provided in the school holidays, if possible
To ensure best value and quality
To provide consistency with quality and variety of menu
Lot #3Melcombe Primary School (Thames Federation)Renewal
Pupil Numbers:
Nursery N/A
Reception 20
KS1 50
KS2 135
Total 205
Pricings/Sales
Nursery Meal N/A
UIFSM Entitled: 70
Uptake: 65
Value: TBC
FSM Entitled: 61
Uptake: 35
Value: TBC
Pupil Paid Meals Entitled: 74
Uptake: 38
Value: TBC
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 47
Uptake: 1
Value: TBC
Breakfast Club N/A
Afternoon Club N/A
Service Start / Finish
Lunch: 11:30 – 12:45
Current Contractor
Mitie (Autograph)
School Specific Notes / Objectives
Deliveries to be made ideally before 8.30am
Catering for one of our Nurseries will also come from the Melcombe Primary School kitchen - this is yet to start but will commence from September 2022. This is currently for 52 pupils (maximum 60) and 1 member of staff.
We will be sharing our school premises with a private Chinese/English Bilingual School from September 2022 for 1 year. We will know towards the end of this year if there needs to be an extension on this length of time. If there is an extension for them to stay in 2023-24, the catering team will need to provide meals for approximately an additional 100 pupils and 17 staff; meal quality and menu choice is very important with an occasional Oriental twist
Improved quality that ensures best value and meets all the needs of our students
To replace the existing catering contract maintained by the LA including the Heavy Equipment contract
Happier onsite catering team who are nurtured and looked after by their employer
We want to be proud of our catering service and the food they serve. We would like the whole school to have a hot meal daily (including the staff) but it is hard to promote/sell a product that we don’t believe in
Possibility in the future to include food for breakfast club and after school club if the price is comparable to the school doing it ourselves
Lot #4Bayonne Nursery School (Thames Federation)Renewal
Pupil Numbers:
Nursery 58 (numbers start lower and increase to maximum of 60 as the year develops)
KS1 N/A
KS2 N/A
Total 74 (include 16 pre-school pupils who do not eat lunch)
Pricings/Sales
Nursery Meal Entitled: 58
Uptake: 58
Value: TBC
UIFSM N/A
FSM Entitled: 21
Uptake: 21
Value: TBC
Pupil Paid Meals Entitled: 37
Uptake: 37
Value: TBC
Staff Duty Meal N/A
Staff Cash Meals
No of Staff: TBC
Breakfast Club N/A
Afternoon Club N/A
Service Start / Finish
Lunch: 11:30 – 12:10
Current Contractor
Mitie (Autograph)
School Specific Notes / Objectives
Deliveries to be made between 8.00am to 4.15pm
Improved quality that ensures best value and meets all the needs of our students
To replace the existing catering contract maintained by the LA including the Heavy Equipment contract
Lot #5St John’s Waltham Green CE Primary SchoolRenewal
Pupil Numbers:
Nursery 26
Reception 53
KS1 109
KS2 172
Total 360
Pricings/Sales
Nursery Meal Entitled: 26
Uptake: 23
Value: TBC
UIFSM Entitled: 162
Uptake: 143
Value: TBC
FSM Entitled: 48
Uptake: 35
Value: TBC
Pupil Paid Meals Entitled: 124
Uptake: 72
Value: TBC
Staff Duty Meal Entitled: 26
Taken: 6
Value: TBC
Staff Cash Meals
No of Staff: 47
Uptake: TBC
Value: TBC
Breakfast Club N/A
Afternoon Club N/A
Service Start / Finish
Lunch: 11:30 – 13:00
Current Contractor
Mitie (Autograph)
School Specific Notes / Objectives
No Deliveries between 8.30am to 9.30am & 2.30pm to 3.30pm
To ensure best value and quality of service
To provide consistency with the quality and variety on the menu
Lot #6St Paul’s CE Primary SchoolRenewal
Pupil Numbers:
Nursery 24
Reception 28
KS1 55
KS2 104
Total 211
Pricings/Sales
Nursery Meal Entitled: 11
Uptake: 6
Value: TBC
UIFSM Entitled: 83
Uptake: 72
Value: TBC
FSM Entitled: 61
Uptake: 58
Value: TBC
Pupil Paid Meals Entitled: 56
Uptake: 34
Value: TBC
Staff Duty Meal N/A
Staff Cash Meals
No of Staff: 31
Uptake: 3
Value: TBC
Service Start / Finish
Lunch: 11:45 – 13:30
We run a breakfast club but do not require food
We run a tea time club but do not require food
Current Contractor
Mitie (Autograph)
School Specific Notes / Objectives
Themed days such as mother, father, grandparents, Christmas lunch for children and staff
Written termly report to take up, what’s been successful, areas to improve, etc
Maintenance of equipment, what insurance is available
Feedback from children, satisfaction survey daily or weekly, to ask children what they have liked, disliked and suggestions
Invoices on time and in date order
Variation of food that caters for allergies, vegetarian, fish
Lot #7Woodlane High SchoolRenewal
Pupil Numbers:
KS3 64
KS4 39
Total 103
Pricings/Sales
Nursery Meal N/A
UIFSM N/A
FSM Entitled: 48
Uptake: 36
Value: TBC
Pupil Paid Meals Entitled: 55
Uptake: 40
Value: TBC
Staff Duty Meal N/A
Staff Cash Meals
No of Staff: TBC
Uptake: 45
Value: TBC
Breakfast Club Uptake: 45
Value: TBC
Service Start / Finish
Lunch: 12:45 – 13:15 and 13:15 – 13:45
Breakfast Club: 08:30 – 08:50
Afternoon Club: N/A
Current Contractor
Mitie (Autograph)
School Specific Notes / Objectives
Deliveries only after 8am
We currently have Gold standard meals, more ethical ingredients, keen to continue
We bought out our portacabin kitchen pod including heavy equipment last year. I am waiting to hear confirmation from the LA, but I believe we own all other equipment except the mobile server unit, dishwasher and servery fridge
Lot #8Jack Tizard SchoolRenewal
Pupil Numbers:
Nursery 4
Reception 5
KS1 7
KS2 19
Years 7-14 36
Total 71
Pricings/Sales
Nursery Meal
Entitled: 4
Uptake: 1
Value: TBC
UIFSM
Entitled: 12
Uptake: 5
Value: TBC
FSM
Entitled: 44
Uptake: 33
Value: TBC
Pupil Paid Meals
Entitled: 11
Uptake: 10
Value: Due to be reviewed as has not changed for over 5 years
Staff Duty Meal N/A
Staff Cash Meals
No of Staff: 92
Uptake: 21 daily average
Value: Heavily discounted following the transition from the borough providing free meals to staff on a lunch duty.
Service Start / Finish
Lunch: 12:00 – 13:15
Current Contractor
Mitie (Autograph)
School Specific Notes / Objectives
No deliveries or vehicle access between 9 – 9.30am or 3 – 3.30pm when students are arriving / leaving.
We are a SEN school for students aged 2-19 years. The majority of our students require a texture modified diet which needs adapting to suit their needs. We follow IDDSI guidelines which can be found here iddsi.org/framework/ ↗ These students are supported by an onsite Speech and Language Therapy Team. Not all students require a school meal as they have liquid feeds via a PEG/tube.
Must have a vegetarian option for students requiring a modified meal.
Halal only
In addition to our permanent staff we have approximately 20 additional staff based on site who are agency employed support or NHS staff. They are also entitled to take a discounted staff meal.
Ensure best value and quality which meets the needs of our students.
To ensure continuity and quality of cover in the event of staff absences. Particularly in view of the complexity of providing meals for students on a modified diet.
To undergo a thorough procurement process.
Lot #9All Saints CofE Primary SchoolRenewal
Pupil Numbers:
Nursery 14
Reception 30
KS1 86
KS2 100
Total 200
Pricings/Sales
Nursery Meal Entitled: 14
Uptake: 5
Value: TBC
UIFSM
Entitled: 86
Uptake: 68
Value: TBC
FSM
Entitled: 8
Uptake: 6
Value: TBC
Pupil Paid Meals
Entitled: 92
Uptake: 65
Value: TBC
Staff Duty Meal N/A
Staff Cash Meals
No of Staff: 29
Uptake: 4
Value: TBC
Service Start / Finish
Lunch: 11:30 – 13:00
Current Contractor
Mitie (Autograph)
School Specific Notes / Objectives
No deliveries between the hours of 8.30am to 9.30am and 2.30pm to 3.30pm
To ensure best value and quality of service
Lot #10St Augustine’s Catholic Primary SchoolRenewal
Pupil Numbers:
Nursery N/A
KS1 88
KS2 124
Total 212
Pricings/Sales
Nursery Meals N/A
UIFSM
Entitled: 88
Uptake: 88
Value: TBC
FSM
Entitled: 47
Uptake: 46
Value: TBC
Pupil Paid Meals
Entitled: 77
Uptake: 72
Value: TBC
Staff Duty Meal N/A
Staff Cash Meals
No of Staff: 30
Uptake: 5 average
Value: TBC
Service Start / Finish
Lunch: KS1: 12:15 – 13:15 / KS2: 12:30 – 13:30
Current Contractor
Mitie (Autograph)
School Specific Notes / Objectives
No deliveries or vehicle access between 8.45-9.15am – 3-3.30pm when students are arriving/leaving.
Catholic school so we have fish on Fridays as with our tradition. Some days we would require the children not to have a meat option – Ash Wednesday, a special date in the Catholic Calendar.
To ensure that the children receive nutritious and tasty food that they enjoy.
Ensure best value and quality which meets the needs the need of our students
To undergo a thorough procurement process.
A possibility of children “working” in the kitchen and learning basic cooking skills.
Lot #11Sir John Lillie Primary SchoolRenewal
Pupil Numbers:
Nursery 39
KS1 103
KS2 137
Total 279
Pricings/Sales
Nursery Meal Entitled: 39
Uptake: 31
Value: TBC
UIFSM
Entitled: 103
Uptake: 100
Value: TBC
FSM
Entitled: 158
Uptake: 143
Value: TBC
Pupil Paid Meals
Entitled: 68
Uptake: 63
Value: TBC
Staff Duty Meal
N/A
Staff Cash Meals
No of Staff: 31
Uptake: 1
Value: TBC
Breakfast Club N/A
Afternoon Club N/A
Service Start / Finish
Lunch: 11:30 – 13:30
Current Contractor
Mitie (Autograph)
School Specific Notes / Objectives
Only request is that billing is altogether. At the moment we get sent separate bills for staff pensions payments.
Lot #12St Thomas’ Federation: St Thomas’ CE Primary School (RBKC)Renewal
Pupil Numbers:
Nursery 24
KS1 86
KS2 103
Total 213
Pricings/Sales
Nursery Meal
Entitled: 24
Uptake: 22
Value: 2.50 GBP
UIFSM
Entitled: 86
Uptake: 82
Value: 2.50 GBP
FSM
Entitled: 60
Uptake: 54
Value: 2.50 GBP
Pupil Paid Meals
Entitled: 43
Uptake: 33
Value: 2.50 GBP
Staff Duty Meal
Entitled: 3
Uptake: 3
Value: no charge
Staff Cash Meals
No of Staff: 33
Uptake: 1-4
Value: 2.90 GBP
Breakfast Club N/A
Afternoon Club N/A
Service Start / Finish
Lunch: 11:45 – 13:00
Current Contractor
Harrisons
School Specific Notes / Objectives
Deliveries only between 8am-1.30pm when kitchen staff are on site
The staff at St Thomas’ prepare lunch for St Thomas’ (ST) children and St Clement & St James (SCSJ) - this food is collected from ST and transported over to SCSJ at approx 11am so this will need to be factored into costs
Pupils are allowed to choose mixed packed lunch and school meal options - this also sometimes varies depending on what the meals are within a 3 week cycle
Consistent, tasty and healthy meals
Consistent good management support of the kitchen staff
Willing to work collaboratively with the school
Lot #13St Thomas’ Federation: St Clements & St James CE Primary School (RBKC)Renewal
Pupil Numbers:
Nursery 19
KS1 76
KS2 93
Total 188
Pricings/Sales
Nursery Meal
Entitled: 19
Uptake: 12
Value: 2.70 GBP
UIFSM
Entitled: 76
Uptake: 63
Value: 2.70 GBP
FSM
Entitled: 35
Uptake: 34
Value: 2.70 GBP
Pupil Paid Meals
Entitled: 58
Uptake: 28
Value: 2.70 GBP
Staff Duty Meals
Entitled: 2
Uptake: 2-5
Value: no charge
Staff Cash Meals
No of Staff: 27
Uptake: 1-5
Value: 3.00 GBP
Breakfast Club N/A
Afternoon Club N/A
Service Start / Finish
Lunch: 11:45 – 13:00
Current Contractor
Harrisons
School Specific Notes / Objectives
Deliveries only between 8am-1.30pm when kitchen staff are on site
The staff at St Thomas’ prepare lunch for St Thomas’ (ST) children and St Clement & St James (SCSJ) - this food is collected from ST and transported over to SCSJ at approx 11am so this will need to be factored into costs
Pupils are allowed to choose mixed packed lunch and school meal options - this also sometimes varies depending on what the meals are within a 3 week cycle
Consistent, tasty and healthy meals
Consistent good management support of the kitchen staff
Willing to work collaboratively with the school
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Jun 2022, 08:43 BST
- Last source update
- 21 Jun 2022, 08:43 BST
- Authority reference
RM&C/2022/LBHF/367- FTS notice number
2022/S 000-016876- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-034891Find a Tender
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=226600. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:226600)
How it was run
Official notice- Submission deadline
- 2 Aug 2022, 13:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
Timeline
21 Jun 2022 → 30 Sept 2022 · 3 dates- Notice published21 Jun 2022, 08:43 BST
- Submission deadline2 Aug 2022, 13:00 BST
- Invitations to tender expected30 Sept 2022, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
- RM&C Consultants LtdMediation body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.