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Published 3 Sept 2025, 16:35 BST

Official UK procurement notice

Laser Sintering Machine Supply and Delivery of

Official notice

Authority: Wrexham University (Education)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£114,500≈ £38k / year · £137,400 inc. VAT
Submissions closed 1 Oct 2025
Contract term 3 yrsends 19 Oct 2028 · up to 19 Oct 2030 with extensions · starts 20 Oct 2025

What is being bought

Published requirement description

The University is inviting tenders for the supply and delivery of a Laser Sintering Machine as part of the Society 5.0 project. This procurement will follow the Open Procedure under the Procurement Act 2023, in line with the University’s and Ambition North Wales’s procurement strategies.

The scope of services relating to The supply and delivery of a Laser Sintering Machine contract is as follows:

  • Supply of a polymer powder-bed laser sintering machine with CO₂ laser, accessories, integrated software, and post-processing tools.
  • Delivery and full installation into Wrexham University’s Faculty of Arts, Computing and Engineering.
  • Commissioning and calibration of the system on-site, with operator handover.
  • Provision of technical documentation in hard copy and electronic formats.
  • On-site training for up to 3 staff covering operation, health & safety, and troubleshooting.
  • Minimum 1-year full warranty including parts, labour, and technical support, with options for extended warranty and maintenance agreements.
  • Equipment to be delivered, commissioned, and invoiced prior to 31st March 2026.

CPV: Laser printers

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEVCSEPublished value£114,500
Contract period: 20 Oct 2025 – 19 Oct 2028 (3 yrs) · up to 19 Oct 2030 with extensionsValue: £114,500 exc. VAT · £137,400 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The Contract may be extended beyond the Initial Term on a maximum of two (2) occasions, each for a period of up to one (1) year (each a “Renewal Period”), at the sole discretion of the Authority.
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    The Authority has set out the conditions of participation details in Appendix 1a WPSQ & Award Criteria Evaluation Methodology – WPSQ Tab and “Question Outcome” Column which refers to Pass / Fail participation criteria.

    In order to facilitate the Authority's assessment of a Participant's economic and financial standing, the Authority will assess the Participant’s Dun & Bradstreet (D&B) Risk of Failure score which needs to be 50 or more in order to have an initial Pass. Failure to obtain a 50 or more D&B Risk of Failure score will result in the Authority’s Accountants undertaking further analysis using solvency ratios and profitability ratios etc as defined in the WPSQ Supplier Guidance. Participants are asked to provide information on their two most recent accounts, and upon request, provide copies of the most recent audited accounts or up to date financial statements where full audited accounts cannot be provided. The minimum criteria are set out in the WPSQ and Appendix 1a. The Authority may require further information from a Participant in order to consider if the Participant presents an unacceptable level of financial risk.

    Participants must achieve at least the minimum pass score for all questions. Any Participant that does not achieve the minimum pass score for any WPSQ question will be excluded at Stage 1 Phase 3 and its submission will not be further considered for the award of the Contract.

    Further instructions on what Participants should consider in relation to their response on financial standing is set out in the WPSQ and Appendix 1.

    The WPSQ acts as a self-declaration for Participants. The Preferred Bidder will be required to provide all requested certificates and documentation before being awarded the Contract. However, the Authority can ask any Participant to submit their evidence at any point in the procurement process, if this is necessary, to ensure that the process is carried out properly and in a timeous manner to meet with the procurement’s programme requirements.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 35%Social value: 15%
Published sub-criteria (3)
  • Technical/Quality: 50%
  • Price: 35%
  • Social Value: 15%
Published award criteria (3)
  • Price: Price/Commercial
  • Technical/Quality
  • Social Value
Conditions of participation1
  • Condition of participation

    The Authority has set out the conditions of participation details in Appendix 1a WPSQ & Award Criteria Evaluation Methodology – WPSQ Tab and “Question Outcome” Column which refers to Pass / Fail participation criteria.

    In order to facilitate the Authority's assessment of a Participant's economic and financial standing, the Authority will assess the Participant’s Dun & Bradstreet (D&B) Risk of Failure score which needs to be 50 or more in order to have an initial Pass. Failure to obtain a 50 or more D&B Risk of Failure score will result in the Authority’s Accountants undertaking further analysis using solvency ratios and profitability ratios etc as defined in the WPSQ Supplier Guidance. Participants are asked to provide information on their two most recent accounts, and upon request, provide copies of the most recent audited accounts or up to date financial statements where full audited accounts cannot be provided. The minimum criteria are set out in the WPSQ and Appendix 1a. The Authority may require further information from a Participant in order to consider if the Participant presents an unacceptable level of financial risk.

    Participants must achieve at least the minimum pass score for all questions. Any Participant that does not achieve the minimum pass score for any WPSQ question will be excluded at Stage 1 Phase 3 and its submission will not be further considered for the award of the Contract.

    Further instructions on what Participants should consider in relation to their…

What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Sept 2025, 16:35 BST
Last source update
3 Sept 2025, 16:35 BST
Authority reference
AS/SM/S06/SV
FTS notice number
2025/S 000-053672
Latest notice
Tender notice (UK4)
Classification (CPV)
Laser printers
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-059381 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
1 Oct 2025, 12:00 BST
Clarification deadline
24 Sept 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

3 Sept 2025 → 20 Oct 2025 · 4 dates
  1. Tender notice published
    3 Sept 2025, 16:35 BST
  2. Clarification questions by393 days ago
    24 Sept 2025, 17:00 BST
  3. Submission deadline386 days ago
    1 Oct 2025, 12:00 BST
  4. Contract starts368 days ago
    20 Oct 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    3 Sept 2025, 16:35 BST
    UK4

Contracting authority & participating public bodies

Wrexham University

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-CHC: 1142048 Plas Coch, Wrexham, Wales, LL11 2AWContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specifications· Invitation to Tender (ITT) Instructions · ITT Response Document PART A (WPSQ) · ITT Response Document PART B (Award Criteria) · ITT Response Document PART C (Other Declarations) Appendices: · Appendix 1a – WPSQ & Award Criteria Evaluation Methodology · Appendix 1b – Sell2Wales …

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender