Official UK procurement notice
Lamby Way Solar Farm Operations & Management
Authority: Cardiff Council (Local council)
What is being bought
Published requirement descriptionCardiff Council's Lamby Way site operates with an 8.95MW capacity solar farm situated on an ex landfill site. The Lamby Way Solar farm generates renewable energy for the authority and is a source of income generation for the authority. The site at Lamby Way comprises approximately 41 Ha of land which has previously been used for landfill waste disposal. Landfill operations were ceased on the area approximately 17 years ago and the area was capped with an impermeable membrane and around 800mm of topsoil. Cardiff Council are therefore looking to procure a suitable contractor to undertake the operation and maintenance activities of the Lamby Way Solar Farm for a period of 48 months.
- No preliminary market engagement: Resubmission of previous tender
CPV: Electricity, heating, solar and nuclear energy · Repair and maintenance services of electrical machinery, apparatus and associated equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£243,000
- Economic & financial standing
Legal and financial capacity conditions of participation - Please see Questions embedded on Proactis Portal and supporting documentation
- Technical & professional ability
Technical ability conditions of participation - Please see Questions embedded on Proactis Portal and supporting documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 40%
- Price/Data Collection 60%: 60%
Published award criteria (2)
- Quality: Quality assessment accounts for 40% of the Award Criteria; the quality criteria will be evaluated based on the sub-criteria and weightings outlined in the Quality Response Document.
- Price/Data Collection 60% : E4.3.8 Tenderers are required to submit a fully completed Pricing Schedule. Failure to submit prices for all goods/services/works may result in suppliers being disqualified from the tendering process. The tenderer should not submit any blanks, "nil" or "included" in pricing schedules.
- Economic & financial standing
Legal and financial capacity conditions of participation - Please see Questions embedded on Proactis Portal and supporting documentation
- Technical & professional ability
Technical ability conditions of participation - Please see Questions embedded on Proactis Portal and supporting documentation
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Jun 2026, 10:48 BST
- Last source update
- 23 Jul 2026, 14:00 BST
- Award evaluation window
- Submission end – 22 Jul 2026
- Authority reference
ERFX1008864- FTS notice number
2026/S 000-057441- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b7c6Find a Tender
How it was run
Official notice- Submission deadline
- 14 Jul 2026, 00:00 BST
- Clarification deadline
- 30 Jun 2026, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- cy, en
Timeline
18 Jun 2026 → 4 Aug 2026 · 8 dates- Tender notice published132 days ago18 Jun 2026, 10:48 BST
- Clarification questions by120 days ago30 Jun 2026, 00:00 BST
- Submission deadline106 days ago14 Jul 2026, 00:00 BST
- Assessment summaries sent98 days ago22 Jul 2026, 00:00 BST
- Award decision expected by97 days ago22 Jul 2026, 23:59 BST
- Latest notice published97 days ago23 Jul 2026, 14:00 BST
- Contract starts88 days ago1 Aug 2026, 00:00 BST
- Standstill ends84 days ago4 Aug 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 18 Jun 2026- Tender notice published18 Jun 2026, 10:48 BSTUK4
- Contract award notice published23 Jul 2026, 14:00 BSTUK6
- Status changed to complete23 Jul 2026, 14:00 BST
- Contract signature expected5 Aug 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SOLAR GROUP UTILITIES LTD5 Aug 2026 – 1 Aug 2029 | £243,000 | 22 Jul 2026standstill to 4 Aug 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 3 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- SOLAR GROUP UTILITIES LTDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications https://supplierlive.proactisp2p.com/Account/Login
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender