Official UK procurement notice
KMCCW-078A Supply and Delivery of Election Materials
Authority: Kirklees Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionKirklees Council invited tenders for the Supply and Delivery of Election Materials. The contract is for the production of documents required for all types of elections and referendums and electoral registration, administered by Electoral Services.
The contract is anticipated to start on 10 February 2025 and expire on 09 February 2029 with the option to extend for a further two periods of twelve months each.
CPV: Document management services · Industry specific software package · Post and courier services · Postal and telecommunications services · Printed matter and related products
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,680,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 60
- Social Value: 10
- Price: 30
- Suitability
In accordance with: (i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the European Council; and (ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102) (the 'Regulations'),which require or permit the contracting authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard selection questionnaire ('SQ') within the
Tenderers' Submission Document, which is available to download at: yortender.eusupply.com ↗ (yortender.eusupply.com ↗) or is available at the address set out in Sections I.1) and I.3) of this Notice above
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Nov 2024, 17:19 GMT
- Last source update
- 14 Feb 2025, 14:09 GMT
- Award evaluation window
- 6 Dec 2024 – …
- Authority reference
KMCCW-078A- FTS notice number
2025/S 000-005161- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b47aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework),Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority incorporated a minimum ten (10) calendar day standstill period at the point that
information on the award of the Contract was communicated to economic operators. This period allowed any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty(30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective
Publisher note: Provided that the tender is submitted fully in accordance with the requirements set out within the Specification and the remaining sections of the procurement documents, the contract will be awarded on the basis of the Most Economically Advantageous Tender based on 60% Quality, 10% Social Value and 30% Price. Further specifics on the above award criteria can be found in the procurement documentation that is available to access at https://yortender.eu-supply.com (https://yortender.eu-supply.com)
How it was run
Official notice- Submission deadline
- 9 Dec 2024, 13:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 6 Dec 2024, 13:01 GMT
Timeline
6 Dec 2024 → 14 Feb 2025 · 3 dates- Bids opened6 Dec 2024, 13:01 GMT
- Submission deadline9 Dec 2024, 13:00 GMT
- Notice published14 Feb 2025, 14:09 GMT
Notice history
3 events · 3 releases on Find a Tender · since 3 Dec 2024- Deadline moved to 9 Dec 2024, 13:00 GMT3 Dec 2024, 09:39 GMT+3 days · was 6 Dec 2024, 13:00 GMT
- Status changed to complete14 Feb 2025, 14:09 GMT
- Buyer details updated14 Feb 2025, 14:09 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 6 Dec 2024 | 9 Dec 2024 | +3 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 6 Dec 2024 | 9 Dec 2024 | +3 d |
2 amendments published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CFH Docmail Limited | £3,818,349 † | — | Awarded |
Contracts
Contract 005161-2025-1 · CFH Docmail Limited
- Signed
- 7 Feb 2025
- Value
- £3,818,349
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Court of England and WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- CFH Documail LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria