Find a TenderAwarded
Published 6 Nov 2024, 17:19 GMT

Official UK procurement notice

KMCCW-078A Supply and Delivery of Election Materials

Official notice

Authority: Kirklees Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedure
Published value£1,680,000published on the single lot · exc. VAT
Submissions closed 9 Dec 2024awarded 7 Feb 2025
Awarded to CFH Docmail Limited

What is being bought

Published requirement description

Kirklees Council invited tenders for the Supply and Delivery of Election Materials. The contract is for the production of documents required for all types of elections and referendums and electoral registration, administered by Electoral Services.

The contract is anticipated to start on 10 February 2025 and expire on 09 February 2029 with the option to extend for a further two periods of twelve months each.

CPV: Document management services · Industry specific software package · Post and courier services · Postal and telecommunications services · Printed matter and related products

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£1,680,000

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Social value: 10%
Published award criteria (3)
  • Quality: 60
  • Social Value: 10
  • Price: 30
Conditions of participation1
  • Suitability

    In accordance with: (i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the European Council; and (ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102) (the 'Regulations'),which require or permit the contracting authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard selection questionnaire ('SQ') within the

    Tenderers' Submission Document, which is available to download at: yortender.eusupply.com ↗ (yortender.eusupply.com ↗) or is available at the address set out in Sections I.1) and I.3) of this Notice above

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
6 Nov 2024, 17:19 GMT
Last source update
14 Feb 2025, 14:09 GMT
Award evaluation window
6 Dec 2024 – …
Authority reference
KMCCW-078A
FTS notice number
2025/S 000-005161
Classification (CPV)
Document management servicesIndustry specific software packagePost and courier servicesPostal and telecommunications servicesPrinted matter and related products
Delivery area
Yorkshire & Humber (UKE44)
Official registry OCID
ocds-h6vhtk-04b47a Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework),Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority incorporated a minimum ten (10) calendar day standstill period at the point that

information on the award of the Contract was communicated to economic operators. This period allowed any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty(30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective

Publisher note: Provided that the tender is submitted fully in accordance with the requirements set out within the Specification and the remaining sections of the procurement documents, the contract will be awarded on the basis of the Most Economically Advantageous Tender based on 60% Quality, 10% Social Value and 30% Price. Further specifics on the above award criteria can be found in the procurement documentation that is available to access at https://yortender.eu-supply.com (https://yortender.eu-supply.com)

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
9 Dec 2024, 13:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
6 Dec 2024, 13:01 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

6 Dec 2024 → 14 Feb 2025 · 3 dates
  1. Bids opened
    6 Dec 2024, 13:01 GMT
  2. Submission deadline
    9 Dec 2024, 13:00 GMT
  3. Notice published
    14 Feb 2025, 14:09 GMT

Notice history

3 events · 3 releases on Find a Tender · since 3 Dec 2024
  1. Deadline moved to 9 Dec 2024, 13:00 GMT
    3 Dec 2024, 09:39 GMT
    +3 days · was 6 Dec 2024, 13:00 GMT
  2. Status changed to complete
    14 Feb 2025, 14:09 GMT
  3. Buyer details updated
    14 Feb 2025, 14:09 GMT
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.26 Dec 20249 Dec 2024+3 d
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.26 Dec 20249 Dec 2024+3 d

2 amendments published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £3,818,3491 contract exc. VAT
Bids received 5
Contracts signed 1latest 7 Feb 2025
Awarded toValueDateStatus
CFH Docmail Limited£3,818,349 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic0——

Contracting authority & participating public bodies

2 public bodies on the notice

Kirklees Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall, Ramsden Street, HUDDERSFIELD, Yorkshire & Humber, HD12TAContact name, email, phone

Dispute resolution & review bodies

  • High Court of England and WalesReview body N/A

Bidders & participating suppliers

1 commercial party on the notice
  • CFH Documail LtdAwarded supplierGB-COH: 01716891 St Peters Park, Wells Road, Bath, South West, BA3 3UP

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria