Official UK procurement notice
KEIR HARDIE HEALTH PARK ADULT LEARNING DISABILITY DAY UNIT 1 RE-CONFIGURATION. LEAD CONSULTANCY
Procurement agent: Cwm Taf Morgannwg University Health Board·On behalf of: Velindre University NHS Trust
What is being bought
Published requirement descriptionCwm Taf Morgannwg University Health Board is looking to appoint a consultant to undertake, on their behalf, the full range of Professional Consultancy Services required to complete RIBA Stages 0-7 inclusive for the re-configuration of the current Unit 1 Learning Disability Day Unit in Keir Hardie Health Park (KHHP), Merthyr Tydfil.
The service provider in Unit 1 in KHHP is Merthyr Tydfil County Borough Council but the Health Park is owned and maintained by CTMUHB.
- No preliminary market engagement: initially published through a framework, but due to a change in requirement, the mini competition had to be closed with a re-tender issued.
CPV: Architectural, construction, engineering and inspection services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£150,000
- Economic & financial standing
Financial:
- Minimum Turnover Requirement
The bidder must have sufficient historical annual turnover relative to the contract value. Specifically, annual turnover must exceed £225,000. Alternatively, the bidder can demonstrate the ability to scale capacity to meet requirements.
- Confirmation Requirement
Suppliers must confirm whether their last financial year turnover exceeds £225,000. For consortium bids, this can be based on aggregated/consolidated turnover.
- Financial Verification
Financial standing will be verified via Dun & Bradstreet (D&B).
Suppliers must provide a DUNS number.
- Financial Ratios (Liquidity Test)
The bidder must meet an acid-test ratio ≥ 1.0.
- Guarantor Option (if applicable)
If relying on another organisation as a guarantor, the bidder must provide:
Name of the guarantor & Evidence of their economic and financial standing
Legal Capacity:
- Data Protection Capability (UK GDPR)
The bidder must confirm they have (or will have by contract award):
Human and technical resources to perform the contract. Capability to comply with UK GDPR and protect data subject rights
- Technical and Organisational Measures
Suppliers must describe systems/processes ensuring: Confidentiality, integrity, availability, and resilience of data systems & Compliance with data subject rights (access, rectification, deletion, portability) & Proper consent management (active, informed, auditable) & Safeguards for international data transfers & Maintenance of processing records
Regular testing and evaluation of controls
- Cyber Security Requirement
Must confirm compliance (or commitment to achieve) with: Cyber Essentials Certification Scheme (or equivalent)
- Technical & professional ability
- Relevant Experience
Suppliers must demonstrate their capability by providing up to three examples of relevant contracts that show they can deliver the requirements. Each example must include:
Customer organisation details, supplier organisation details, contact details for a client referee, description of the contract, start and end dates, and estimated value
Examples must be recent (within the last 3 years) for goods or services contracts.
- Verifiable Evidence
The client contact provided must be able to verify the accuracy of the information submitted.
- Alternative Evidence (if no contract history)
If the supplier cannot provide relevant contract examples, they must:
Explain the reasons (e.g. new organisation), and Demonstrate how they still meet the required technical capability.
- Consortium or Reliance on Other Entities
If bidding as a consortium or relying on another organisation:
Provide relevant examples from the entity delivering the service.
If the consortium is newly formed:
Submit combined examples across members or subcontractors.
- Subcontractor Management (if applicable)
Where subcontracting is proposed, suppliers must demonstrate experience managing subcontractors, and ability to maintain an effective supply chain, as well as processes to ensure contract performance and oversight.
- Organisational Standards
Where specific standards or qualifications are required:Suppliers must confirm they meet them, or provide evidence of equivalent standards that achieve the same level of capability
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Previous Experience & Delivery of Similar Complex Projects: 10%
- Successful delivery: 10%
- Project team and Experience: 10%
- Well-being of Future Generations (Wales) Act 2015: 4%
- Foundational Economy: 3%
- FORM OF FEE OFFER – SCHEDULE: 60%
- Carbon Footprint: 3%
Published award criteria (7)
- Previous Experience & Delivery of Similar Complex Projects: please submit examples of your relevant experience of design and construction of healthcare settings of similar size and scope this proposal in KHHP based on the briefing document and Appendix B – Existing Feasibility Information. Your response should demonstrate but not limited to: 1. This information should demonstrate their experience in the specific areas of designing and successfully delivering the bespoke type of environment needed by the special needs of the end users that will use the re-configured space of Day Unit 1. 2. In addition, each bidder will be expected to detail how they successfully delivered these projects and the skills, knowledge and experience of the team that was part of this process in addition to the team that will be part of this Project should they be successful.
- Successful delivery: From the list of the examples provided above, please provide details of how the project/s were successfully designed and delivered for the Client including details of whether it was completed on time and within the client’s budgetary and brief requirements and if not, how the bidder overcame these issues to successfully complete the project
- Project team and Experience: Please outline the skills, knowledge and experience of the team that successfully delivered these project/s in a similar setting, scope, size and value to the proposed KHHP LD Unit 1 re-configuration and the team that will be used on this project if the bidder is successful
- Well-being of Future Generations (Wales) Act 2015 : Please describe how your organisation will support NHS Wales in meeting its obligations under the Well-being of Future Generations (Wales) Act 2015 throughout the delivery of this commission. In your response, please explain how your proposed approach will: 1. Embed long‑term thinking in the development of the re-configuration and associated recommendations. 2. Align with the seven Well-being Goals outlined in the Act (see Page 3 of the Well-being of Future Generations guidance: https://www.futuregenerations.wales/about-us/future-generations-act/). 3. Demonstrate integrated, preventative, collaborative and stakeholder‑inclusive working practices. 4. Consider wider impacts on population health, climate, sustainability, communities, and future service models.
- Foundational Economy : Please describe how your organisation will support NHS Wales’ commitment to the Welsh Government’s Foundational Economy objectives throughout the delivery of this contract. Your response should specifically explain how you will: 1. Utilise, develop, and strengthen local supply chains within Wales over the duration of the contract. 2. Embed social value in your service delivery model, with particular reference to supporting local employment, skills development, and community benefits. 3. Ensure that subcontracting, recruitment, training, and purchasing decisions contribute positively to the local economy and align with NHS Wales’ wider social value priorities.
- Carbon Footprint : Please provide an overview of how your organisation is actively working to reduce the carbon impact of its operations, supply chain, and service delivery. In your response, please include: 1. A clear explanation of your organisation’s current carbon‑reduction initiatives, including any policies, certifications, reporting mechanisms, or environmental management systems in place. 2. Details of actions already taken to reduce emissions across Scope 1, Scope 2, and (where applicable) Scope 3 activities. 3. A forward‑looking roadmap outlining how your organisation plans to progress its carbon‑reduction efforts and contribute to NHS Wales’ goal of achieving net zero by 2030. 4. Any planned investments, innovations, partnerships, or measurable milestones that demonstrate credible progress toward decarbonisation.
- FORM OF FEE OFFER – SCHEDULE : This Form of Fee Offer Schedule has been divided into RIBA Stages 0 to 7 and this is the schedule of lump sums and time charges that each bidder must price in reference to the services detailed within the Consultancy briefing document. This shall be the only compliant pricing schedule accepted by CTMUHB when completing their Fee Bid evaluation. The appointment of the successful bidder shall be through the NEC 4 Professional Services Short Form of Contract Option A – Fixed Price. Any alternative or additional pricing schedule will NOT be considered as a compliant fee bid and will be deemed a qualification during the evaluation process. Fee Structure RIBA Stage 0 £ Fixed Price Lump Sum RIBA Stage 1 £ Fixed Price Lump Sum RIBA Stage 2 £ Fixed Price Lump Sum RIBA Stage 3 £ Fixed Price Lump Sum RIBA Stage 4 £ Fixed Price Lump Sum RIBA Stage 5 £ Fixed Price Lump Sum RIBA Stage 6 £ Fixed Price Lump Sum RIBA Stage 7 £ Fixed Price Lump Sum TOTAL: Ex VAT Time Charge Rates For those duties where fees are payable on a time charge basis, the rates shall be: a) Partner/Director £ per hour b) Associate £ per hour c) Technician £ per hour Travelling, subsistence and other expenses Travelling, subsistence and other expenses shall be deemed to be included in the lump sums and time charge rates stated above.
- Economic & financial standing
Financial:
- Minimum Turnover Requirement
The bidder must have sufficient historical annual turnover relative to the contract value. Specifically, annual turnover must exceed £225,000. Alternatively, the bidder can demonstrate the ability to scale capacity to meet requirements.
- Confirmation Requirement
Suppliers must confirm whether their last financial year turnover exceeds £225,000. For consortium bids, this can be based on aggregated/consolidated turnover.
- Financial Verification
Financial standing will be verified via Dun & Bradstreet (D&B).
Suppliers must provide a DUNS number.
- Financial Ratios (Liquidity Test)
The bidder must meet an acid-test ratio ≥ 1.0.
- Guarantor Option (if applicable)
If relying on another organisation as a guarantor, the bidder must provide:
Name of the guarantor & Evidence of their economic and financial standing
Legal Capacity:
- Data Protection Capability (UK GDPR)
The bidder must confirm they have (or will have by contract award):
Human and technical resources to perform the contract. Capability to comply with UK GDPR and protect data subject rights
- Technical and Organisational Measures
Suppliers must describe systems/processes ensuring: Confidentiality, integrity, availability, and resilience of data systems & Compliance with data subject rights (access, rectification, deletion, portability) & Proper consent management (active, informed, auditable) & Safeguards for international data transfers & Maintenance of processing re…
- Technical & professional ability
- Relevant Experience
Suppliers must demonstrate their capability by providing up to three examples of relevant contracts that show they can deliver the requirements. Each example must include:
Customer organisation details, supplier organisation details, contact details for a client referee, description of the contract, start and end dates, and estimated value
Examples must be recent (within the last 3 years) for goods or services contracts.
- Verifiable Evidence
The client contact provided must be able to verify the accuracy of the information submitted.
- Alternative Evidence (if no contract history)
If the supplier cannot provide relevant contract examples, they must:
Explain the reasons (e.g. new organisation), and Demonstrate how they still meet the required technical capability.
- Consortium or Reliance on Other Entities
If bidding as a consortium or relying on another organisation:
Provide relevant examples from the entity delivering the service.
If the consortium is newly formed:
Submit combined examples across members or subcontractors.
- Subcontractor Management (if applicable)
Where subcontracting is proposed, suppliers must demonstrate experience managing subcontractors, and ability to maintain an effective supply chain, as well as processes to ensure contract performance and oversight.
- Organisational Standards
Where specific standards or qualifications are required:Suppliers must confirm they meet them, or provide evidence of equivalent standards that ac…
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 22 Jun 2026, 16:29 BST
- Last source update
- 15 Sept 2026, 14:03 BST
- Award evaluation window
- Submission end – 10 Aug 2026
- Authority reference
CTM-FTS-63414- FTS notice number
2026/S 000-058663- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06ba6eFind a Tender- Contract terms summary
Electronic Trading is one of the key business objectives for NHS Wales Shared Services Partnership (NWSSP) and there is a requirement for every supplier to NHS Wales to commit to and implement one of the current NHS Wales e-Trading solutions. The supplier awarded the contract will therefore be expected to (as a minimum) implement the following solutions at contract award and before trading commences:
- Be in a position to send PDF invoices to a secure mailbox to be processed using scanning technology (OCR). (As a stepping stone to e-Invoicing implementation) Full details of what is required in order to successfully use the OCR system to transmit PDF invoices are detailed on page 6 of this document. NWSSP reserve the right to request that a supplier not trade electronically if it is identified that e-Invoicing would be unsuitable. If a supplier is deemed unsuitable for e-Invoicing, NWSSP will work with that supplier to resolve any identified issues.
Following award of the contract suitable suppliers will be identified by NWSSP to implement one of the following solutions (within 6 months of the contract award):
- Implement a suitable e-Invoicing solution (3rd party) to receive purchase orders and send invoices electronically.
- Implement an integrated ‘back-office’ solution allowing purchase orders and invoices to be exchanged directly to and from NHS Wales (via a 3rd party where necessary).
NB: The 3rd party exchanges currently available with NHS Wales are Basware (formerly Procserve) and GHX.
Basware currently form part of eTradingWales which enables suppliers to access and trade electronically with Welsh Government and other public sector organisations in Wales.
Global Healthcare Exchange (GHX) currently only offers a Back Office Integration (BOI) option to trade.
- Risks
Not applicable
How it was run
Official notice- Submission deadline
- 24 Jul 2026, 14:00 BST
- Clarification deadline
- 20 Jul 2026, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Means the tendering portal where Bids must be submitted to deliver the Requirement etenderwales.bravosolution.co.uk/web/login.shtml ↗
the invitation to tender reference is: itt_125427
Timeline
22 Jun 2026 → 15 Sept 2026 · 7 dates- Tender notice published123 days ago22 Jun 2026, 16:29 BST
- Clarification questions by95 days ago20 Jul 2026, 14:00 BST
- Submission deadline91 days ago24 Jul 2026, 14:00 BST
- Award decision expected by73 days ago10 Aug 2026, 23:59 BST
- Contract starts53 days ago31 Aug 2026, 00:00 BST
- Assessment summaries sent38 days ago15 Sept 2026, 00:00 BST
- Latest notice published38 days ago15 Sept 2026, 14:03 BST
Notice history
4 events · 2 releases on Find a Tender · since 22 Jun 2026- Tender notice published22 Jun 2026, 16:29 BSTUK4
- Contract award notice published15 Sept 2026, 14:03 BSTUK6
- Status changed to complete15 Sept 2026, 14:03 BST
- Contract signature expected25 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| James and Nicholas Architects Engineers LimitedKeir Hardie Health Park Adult Learning Disability Day Unit 1 re-configuration – Lead Consultant 28 Sept 2026 – 26 Oct 2026 | £81,750 | 15 Sept 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders | 8 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- Velindre University NHS TrustBeneficiary authority
- NHS Wales Shared Services PartnershipProcuring entityprocurement lead on behalf of the Health Board
Bidders & participating suppliers
1 commercial party on the notice- JAMES & NICHOLAS ARCHITECTS ENGINEERS LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender