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Published 1 Oct 2021, 15:54 BST

Official UK procurement notice

Jigsaw Homes Group - Fire Risk Assessment & Consultancy Contract

Official notice

Authority: Jigsaw Homes Group (Public body)

ServicesOpen procedure
Sectors: Architecture & Engineering (71) Delivery: North West (UKD)East Midlands (UKF)
Published estimate£800,000≈ £200k / year
Submissions closed 1 Nov 2021
Contract term 4 yrsends 31 Mar 2026 · extension options published · starts 1 Apr 2022

What is being bought

Published requirement description

The service provider shall be required to have the skills, knowledge, experience and qualifications necessary to deliver an effective programme of Type 1-4 Fire Risk Assessments (FRAs) and Pre-Occupation FRAs, report on the findings and recommend all appropriate actions, etc. to the full range of properties owned and managed by Jigsaw Homes Group (JHG) including;

  • communal (& public) areas to residential properties;
  • JHG owned commercial properties;
  • new build properties (from developer handover onwards);
  • Any other buildings for which JHG have a responsibility for.

CPV: Risk or hazard assessment for construction

The lotProcurement structure

single lot · no lot value published
Lot #1A single service provider is required to have the skills, knowledge, experience and…Renewal 4 yrs

A single service provider is required to have the skills, knowledge, experience and qualifications necessary to deliver an effective programme of Type 1-4 Fire Risk Assessments (FRAs) and Pre-Occupation FRAs, report on the findings and recommend all appropriate actions, etc. to the full range of properties owned and managed by Jigsaw Homes Group (JHG) including;

  • communal (& public) areas to residential properties;
  • JHG owned commercial properties;
  • new build properties (from developer handover onwards);
  • Any other buildings for which JHG have a responsibility for.
Contract period: 1 Apr 2022 – 31 Mar 2026 (4 yrs)
Delivery: North West, East Midlands · Lancashire, Merseyside, Greater Manchester, Cheshire & Nottingham
Extensions: Initial Contract will be based on 3 years and extended for a further 1 year based on performance.Variant bids: not allowed
71313410 Risk or hazard assessment for construction

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Written Quality Questions, Sample Survey & Interview: 40%
  • price: 60%
Published award criteria (2)
  • Written Quality Questions, Sample Survey & Interview: 40
  • Price: 60
Conditions of participation2
  • Suitability

    The service provider shall be;

    • required to have Performance and Quality Management Systems in place (for the services / works being provided), that are accredited to BS EN ISO 9001:2015, and which are tested by an independent body twice a year;
    • ideally have, or be in the process of implementing, an Occupational Health & Safety Management System accredited to BS EN 45001:2018;
    • ideally have, or be in the process of implementing Environmental Management Systems & Processes that are accredited to BS EN ISO 14001:2015;
    • ideally have, or be in the process of securing ‘Investors in People’ status.

    Legal Requirements

    The Organisation delivering the required service on behalf of JHG shall fully comply

    with all current and relevant British Standards, plus all statutory instructions,

    regulations and specific instructions from relevant authorities (where applicable).

    These requirements may include (but are not limited to) the following (or as

    subsequently amended and/or updated or replaced);

    Acts:

    • Health and Safety at Work etc. Act 1974;
    • Regulatory Reform (Fire Safety) Order 2005 & Fire Safety Act 2021.
    • Housing Act 2004
    • Offices, Shops and Railway Premises Act 1963;
    • Occupiers Liability Act 1984;
    • Consumer Protection Act 1987;
    • The Environmental Protection Act 1990;
    • The Clean Air Act 1993;
    • Energy Conservation Act 1993;
    • Electricity at Work Act 1989.

    Legislation, Regulation, Codes of Practice and Standards:

    • Building Regulations: Approved Document B1 & B2;
    • Fire sa…
  • Technical & professional ability

    Execution of the service is reserved to a particular profession

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Oct 2021, 15:54 BST
Last source update
1 Oct 2021, 15:54 BST
Award evaluation window
1 Nov 2021 – …
Authority reference
JIG/FRA/2021
FTS notice number
2021/S 000-024486
Classification (CPV)
Risk or hazard assessment for construction
Delivery area
North West (UKD)East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-02e714 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As per the KPI Proposal as set out in the Tender Documents.

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=224016. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:224016)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals

Tender documents are also served through a separate tool: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA8761 ↗

Submission deadline
1 Nov 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
1 Nov 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk/search/Search_AuthPr… ↗

Timeline

1 Oct 2021 → 1 Apr 2022 · 4 dates
  1. Notice published
    1 Oct 2021, 15:54 BST
  2. Submission deadline
    1 Nov 2021, 12:00 GMT
  3. Bids opened
    1 Nov 2021, 12:00 GMT
  4. Contract starts
    1 Apr 2022, 00:00 BST

Contracting authority & participating public bodies

Jigsaw Homes Group

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities 29433R Cavendish 249, Cavendish Street, Ashton-under-Lyne, North West, OL6 7ATContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria