Official UK procurement notice
JHG- Midlands Ground Maintenance Contract
Authority: Jigsaw Homes Group (Public body)
What is being bought
Published requirement descriptionThe service provider shall be required to have the skills, knowledge, experience, and qualifications necessary to deliver an effective programme of Grounds Maintenance Works within the Midlands region only and to properties owned and managed by Jigsaw Homes Group (JHG) including.
- communal (& public) areas to residential properties.
- JHG owned commercial properties.
- new build properties (from developer handover onwards).
- Any other buildings for which JHG have a responsibility for.
This service is currently managed by a contractor in its entirety with the current contract coming to an end. It is our intention to outsource the whole of the Midlands Grounds Maintenance again.
The grounds maintenance consists of maintaining 83 No sites/locations (refer to Section 10 – App 7 – Address List & Section 10 – App 8 – Site/Location Maps for further information) with an approximate annual value of circa 115,000 GBP, covering the following elements of work.
- Grass Cutting
- Litter Pick
- Hoe & Weed Shrubs/Flowers/Roses
- Cut Shrubs
- Prune & Deadhead Roses
- Hedge Cutting
- Spraying
- Planting Flowers & other Plants including Watering
- Leaf Clearance
The initial contract is for 1 year with an option of an additional one-year extension, pending quality, service levels and performance.
CPV: Grounds maintenance services
The lotProcurement structure
single lot · value publishedLot #1JHG are looking to appoint a single contractor to carry out their Grounds Maintenance…RenewalPublished value£115,000
JHG are looking to appoint a single contractor to carry out their Grounds Maintenance in the Midlands area. The initial contract is for 1 year with an option of an additional one year extension, pending quality, service levels and performance.
JHG intends to enter into a Contract, please refer to Section 9 – Terms of Agreement for further details.
The successful Contractor will be expected to mobilise to our timescale and be operational by 1st April 2024, please refer to Tender Documents for more details.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- quality questions: 40%
- price: 60%
Published award criteria (2)
- quality questions: 40
- Price: 60
- Technical & professional ability
yes
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 19 Dec 2023, 12:17 GMT
- Last source update
- 26 Jan 2024, 11:03 GMT
- Award evaluation window
- 25 Jan 2024 – …
- Authority reference
JIG/GROUND/2023- FTS notice number
2024/S 000-002700- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0426d3Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: tupe is applicable NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=231024. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:231024)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA8761 ↗
- Submission deadline
- 9 Feb 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 25 Jan 2024, 12:00 GMT
Timeline
25 Jan 2024 → 9 Feb 2024 · 4 dates- Bids opened25 Jan 2024, 12:00 GMT
- Bids must remain valid until25 Jan 2024, 23:59 GMT
- Notice published26 Jan 2024, 11:03 GMT
- Submission deadline9 Feb 2024, 12:00 GMT
Notice history
2 events · 3 releases on Find a Tender · since 11 Jan 2024- Deadline moved to 2 Feb 2024, 12:00 GMT11 Jan 2024, 13:10 GMT+8 days · was 25 Jan 2024, 12:00 GMT
- Deadline moved to 9 Feb 2024, 12:00 GMT26 Jan 2024, 11:03 GMT+7 days · was 2 Feb 2024, 12:00 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 25 Jan 2024 | 2 Feb 2024 | +8 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 25 Jan 2024 | 2 Feb 2024 | +8 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 25 Jan 2024 | 2 Feb 2024 | +8 d |
| — | DeadlineTime limit · IV.2.2 | 2 Feb 2024 | 9 Feb 2024 | +7 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 2 Feb 2024 | 9 Feb 2024 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 2 Feb 2024 | 9 Feb 2024 | +7 d |
Closing date extended due to amendments to pricing schedule. Questions can now be submitted until 26th January 12pm.
extended deadline of tender by a week due to addition of tupe list
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria