Official UK procurement notice
IWM/2627/Exh/3501: IWM Exhibition Production Management Support Framework
Authority: Imperial War Museum (Central government)
What is being bought
Published requirement descriptionIWM was seeking to appoint Exhibition Production Management Framework Provider(s) to support the delivery of a range of exhibition, gallery, and capital projects across its branches. These projects vary in scale and complexity and require a supplier capable of coordinating multidisciplinary teams, managing design and construction processes, and ensuring high‐quality, compliant, and timely delivery.
The appointed provider will work closely with IWM and other internal and external stakeholders to deliver services across the full project lifecycle, from Pre‐Concept through to Handover and Closure. This Framework will play a critical role in ensuring that IWM’s exhibitions and visitor-facing experiences are delivered to exceptional standards, align with organisational objectives, and provide inspiring and impactful experiences for our audiences.
- How the procedure runs: 1) PSQ 2) ITT 3) Interview
CPV: Museum services · Museum-exhibition services · Project-supervision services other than for construction work
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 2 bids received · 1 suppliers appointed
- Framework period
- 3 yrs · up to 4 yrs from 1 Oct 2026
Published description of the framework
IWM may select to award a call-off Task by conducting a mini-competition between all Suppliers on the Framework. IWM will issue Framework Tasking Form to all Suppliers detailing the Task(s) that they wish to call-off.
If choosing to make a direct award, IWM will use the ranking system for based on the overall score achieved by each Supplier appointed to the Framework. However, it should be noted that for the majority of works to be let under the Framework, IWM will conduct a mini competition among all the suppliers on the Framework.
IWM may opt to directly award a call-off contract for a project under the Framework. This option may be used in cases where, for instance, the project must be completed with a degree of urgency such that there is not sufficient time to conduct a mini competition.
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£150,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Methodology & Approach: 15%
- Experience & Track Record: 15%
- Key Personnel & Resource Plan: 10%
- Interview: 20%
- Value for Money: 30%
- Social Value: Sustainable Procurement Practices: 10%
Published award criteria (6)
- Value for Money
- Methodology & Approach
- Experience & Track Record
- Key Personnel & Resource Plan
- Social Value: Sustainable Procurement Practices
- Interview
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “IWM/2627/Exh/3501: IWM Exhibition Production Management Support…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 May 2026, 10:18 BST
- Last source update
- 28 Aug 2026, 09:08 BST
- Award evaluation window
- Submission end – 24 Aug 2026
- Authority reference
Exh3501- FTS notice number
2026/S 000-044790- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0699b8Find a Tender
- How it runs
- PSQ
- ITT
- Interview
How it was run
Official notice- Appointment period ends
- 22 Jun 2026, 12:00 BST
- Clarification deadline
- 10 Jun 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
15 May 2026 → 1 Oct 2026 · 7 dates- Tender notice published161 days ago15 May 2026, 10:18 BST
- Clarification questions by135 days ago10 Jun 2026, 16:00 BST
- Admission / appointment period ends123 days ago · period end, not a bid countdown22 Jun 2026, 12:00 BST
- Award decision expected by60 days ago24 Aug 2026, 23:59 BST
- Assessment summaries sent57 days ago28 Aug 2026, 00:00 BST
- Latest notice published56 days ago28 Aug 2026, 09:08 BST
- Contract starts23 days ago1 Oct 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 15 May 2026- Tender notice published15 May 2026, 10:18 BSTUK4
- Contract award notice published28 Aug 2026, 09:08 BSTUK6
- Status changed to complete28 Aug 2026, 09:08 BST
- Contract signature expected14 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Fraser Randall LimitedSMEIWM/2627/Exh/3501: IWM Exhibition Production Management Support Framework - AWARD NOTICE1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2030Extensions: Extensions will be offered at the Client's discretion. | £150,000 | 28 Aug 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- Fraser Randall LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender