Official UK procurement notice
IWM/2627/CNC/3506: Collections Care Framework for IWM
Authority: Imperial War Museum (Central government)
What is being bought3 lots · detail below
Published requirement descriptionImperial War Museums (IWM) is inviting Potential Providers to participate in the Procurement Specific Questionnaire (PSQ) stage for a Collections Care Framework for the provision of conservation services. Potential Providers shortlisted following the PSQ stage will be invited to submit a full tender response.
The framework will be divided into three Lots, reflecting the distinct conservation services required by IWM:
- Lot 1 – Art Conservation, including paintings, paper, objects/wooden objects and frames
- Lot 2 – Textiles
- Lot 3 – Collections Care Work, including condition surveys and reporting
Potential Providers may bid to provide services for one or more Lots.
At this stage, IWM is undertaking the Procurement Specific Questionnaire (PSQ) stage only. Tender documents and subsequent stages of the procurement process will be issued to shortlisted Potential Providers in accordance with the procurement timetable published in the Information & Instructions document.
IWM is advertising a two-year framework agreement, with the option to extend by a further one-year period. Please note that the advertised value of each Lot anticipates that IWM will choose to use the extension.
Access Code: RQ4663Z5H9
For more information about this opportunity, please visit the eSourcing portal at:
www.delta-esourcing.com/tenders/UK-UK-London… ↗
To respond to this opportunity, please click here:
- How the procedure runs: Stage One: Procurement Specific Questionnaire Stage Two: Tender Stage Stage Three: Presentation/Interview
CPV: Library, archives, museums and other cultural services · Museum services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 2 yrs · up to 3 yrs from 1 Feb 2027
Published description of the framework
Mini-competition or Direct Award
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotLot #1Art ConservationRenewalPublished value£375,000
This Lot covers conservation services for artworks and associated items, including assessment, treatment, preparation for display or storage, and related reporting. Services may include work on a range of art collection materials and supporting components, delivered in accordance with agreed conservation standards and project requirements.
Lot #2TextilesRenewalPublished value£137,500
This Lot covers conservation services for textile collection items, including assessment, treatment, preparation for display, storage or movement, and related reporting. Services should support the long-term care and preservation of textile objects in line with agreed conservation standards and project requirements.
Lot #3Collections Care WorkRenewalPublished value£175,000
This Lot covers collections care services that support the assessment, monitoring, documentation and reporting of collection items. Services may include condition surveys, loan-related checks and other collections care activities required to inform preservation, access, movement or display decisions.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Stage Two: Tender Evaluation inc. Social Value & Cost: 75%
- Stage Three: Interview Evaluation: 25%
Published award criteria (3)
- Stage One: PSQ Stage: PASS/FAIL
- Stage Two: Tender Evaluation inc. Social Value & Cost: 75%
- Stage Three: Interview Evaluation: 25%
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
- “IWM/2627/CNC/3506: Collections Care Framework for IWM” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Aug 2026, 09:40 BST
- Last source update
- 13 Aug 2026, 09:40 BST
- Award evaluation window
- Submission end – 11 Jan 2027
- Authority reference
CNC3506- FTS notice number
2026/S 000-077052- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06e335Find a Tender
- How it runs
Stage One: Procurement Specific Questionnaire
Stage Two: Tender Stage
Stage Three: Presentation/Interview
How it was run
Official notice- Appointment period ends
- 14 Sept 2026, 12:00 BST
- Clarification deadline
- 7 Sept 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
13 Aug 2026 → 1 Feb 2027 · 5 dates- Tender notice published74 days ago13 Aug 2026, 09:40 BST
- Clarification questions by49 days ago7 Sept 2026, 23:59 BST
- Admission / appointment period ends42 days ago · period end, not a bid countdown14 Sept 2026, 12:00 BST
- Today26 Oct 2026
- Award decision expected byin 77 days11 Jan 2027, 23:59 GMT
- Contract startsin 97 days1 Feb 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published13 Aug 2026, 09:40 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender