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Official procurement procedure

IWM/2627/CNC/3506: Collections Care Framework for IWM

services
Competitive flexible procedure
Library
archives
museums and other cultural services
+1 more
UK
Open submission portal
Official notice
Published value
£687,500
Submission deadline 14 Sept 2026, 12:00 BST
Lots published3
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Imperial War Museums: "IWM/2627/CNC/3506: Collections Care Framework for IWM". Published status: active. Published value: £687,500. 3 published lots. Recorded submission deadline: 14 Sept 2026, 12:00 BST. Published submission portal: www.delta-esourcing.com.
Contracting AuthorityImperial War MuseumsScope & CategoriesSERVICES (3 lots)Submission Window
7d 5h left
14 Sept 2026, 12:00 BST
Submission Gateway
Delta eSourcing
www.delta-esourcing.com
Legal Basis & Regime2023/54 · Competitive flexible procedure · Above thresholdEstimated Value (exc. VAT)£687,500
Bidder Intelligence · Authority Profile: Imperial War Museums
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Imperial War Museums. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
11.8%Historical Average
Based on 7 comparable awards
Competition Density
9.3Bids / Report
3.3% of reports have one bid
Supplier ConcentrationModerate Concentration
BECHTLE LIMITEDTop vendor: 34.4% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 26 active published awards; 30 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
BECHTLE LIMITED1 win£2,083,333
Carmelcrest Limited1 win£698,635
LAGAN AIRPORT MAINTENANCE LIMITED1 win£550,836
INNER CITY ENVIRONMENTAL LTD1 win£407,255
Base Structures UK Ltd1 win£375,000
Procedure terms
Contracting AuthorityImperial War Museums
Procedure methodCompetitive flexible procedure
Procurement categoryservices
Statusactive
Framework / DPSFramework
CompetitionNot published
Above thresholdYes
Legal basisUKPGA · 2023/54
Tender period startsNot published
Clarification deadline7 Sept 2026, 23:59 BST
Electronic submissionallowed
Submission languagesen
Published13 Aug 2026, 09:40 BST
Last source update13 Aug 2026, 09:40 BST
Recurring procurementNot published
ClassificationLibrary, archives, museums and other cultural services, Museum services
Delivery area
UK
OCIDocds-h6vhtk-06e335
How to participate
Open submission portal
Submission methodNot published
Electronic submissionallowed
Clarification deadline7 Sept 2026, 23:59 BST
Submission languagesen
Expression of interest deadlineNot published
E-Sourcing Portal
Delta eSourcing
Open portal
Submission instructions
https://www.delta-esourcing.com/
What is being bought
Imperial War Museums (IWM) is inviting Potential Providers to participate in the Procurement Specific Questionnaire (PSQ) stage for a Collections Care Framework for the provision of conservation services. Potential Providers shortlisted following the PSQ stage will be invited to submit a full tender response. The framework will be divided into three Lots, reflecting the distinct conservation services required by IWM: • Lot 1 – Art Conservation, including paintings, paper, objects/wooden objects and frames • Lot 2 – Textiles • Lot 3 – Collections Care Work, including condition surveys and reporting Potential Providers may bid to provide services for one or more Lots. At this stage, IWM is undertaking the Procurement Specific Questionnaire (PSQ) stage only. Tender documents and subsequent stages of the procurement process will be issued to shortlisted Potential Providers in accordance with the procurement timetable published in the Information & Instructions document. IWM is advertising a two-year framework agreement, with the option to extend by a further one-year period. Please note that the advertised value of each Lot anticipates that IWM will choose to use the extension. Access Code: RQ4663Z5H9 For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Library%2C-archives%2C-museums-and-other-cultural-services./RQ4663Z5H9 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/RQ4663Z5H9
What changed
From the official release history
  1. Published value updated to £687,500
    13 Aug 2026, 09:40 BST
  2. Status changed to active
    13 Aug 2026, 09:40 BST
  3. Official notice release published
    13 Aug 2026, 09:40 BST
  4. Submission deadline changed to 14 Sept 2026, 12:00 BST
    13 Aug 2026, 09:40 BST
  5. Buyer information updated
    13 Aug 2026, 09:40 BST
Lots and requirements (3)
Published by the contracting authority
  • Lot 1 · #1
    Lot 1 – Art Conservation
    active
    Renewal
    Published value£375,000
    This Lot covers conservation services for artworks and associated items, including assessment, treatment, preparation for display or storage, and related reporting. Services may include work on a range of art collection materials and supporting components, delivered in accordance with agreed conservation standards and project requirements.
    Contract period1 Feb 2027, 00:00 GMT — 31 Jan 2029, 23:59 GMT
    Eligibility
    SME eligible
    VCSE eligible
    Options / renewalA one-year extension will be offered at the Client's discretion.
  • Lot 2 · #2
    Lot 2 - Textiles
    active
    Renewal
    Published value£137,500
    This Lot covers conservation services for textile collection items, including assessment, treatment, preparation for display, storage or movement, and related reporting. Services should support the long-term care and preservation of textile objects in line with agreed conservation standards and project requirements.
    Contract period1 Feb 2027, 00:00 GMT — 31 Jan 2029, 23:59 GMT
    Eligibility
    SME eligible
    VCSE eligible
    Options / renewalA one-year extension will be offered at the Client's discretion.
  • Lot 3 · #3
    Lot 3 – Collections Care Work
    active
    Renewal
    Published value£175,000
    This Lot covers collections care services that support the assessment, monitoring, documentation and reporting of collection items. Services may include condition surveys, loan-related checks and other collections care activities required to inform preservation, access, movement or display decisions.
    Contract period1 Feb 2027, 00:00 GMT — 31 Jan 2029, 23:59 GMT
    Eligibility
    SME eligible
    VCSE eligible
    Options / renewalA one-year extension will be offered at the Client's discretion.
Timeline
  1. Procedure published
    13 Aug 2026, 09:40 BST
  2. Submission deadline
    14 Sept 2026, 12:00 BST
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Imperial War Museums

Contracting authority GB-PPON-PHRL-5691-LLXM
View buyer profile

  • Imperial War Museums
    buyer

    GB-PPON: PHRL-5691-LLXM
    IWM London, Lambeth Road, London, UKI44, SE1 6HZ, GB
    erowberry@iwm.org.uk
    0207 416 5000
Documents (2)
Official links; attachments are not copied
Related procedures (0)
No data
No related procedures published