Find a TenderAwarded
Published 19 Apr 2021, 09:35 BST

Official UK procurement notice

ITT278 Appointment of a Window Cleaning/External Cleaning Contractor.

Official notice

Authority: University of Northampton (Education)

ServicesRestricted procedureSME suitable
Published estimate£270,000exc. VAT2.9% above published estimate
Submissions closed 21 May 2021awarded 14 Oct 2021
Awarded to Clean 4 Shaw Ltd

What is being bought

Published requirement description

The University of Northampton is seeking an efficient, innovative, high quality window cleaning, building fabric, architectural features cleaning service, conducted in an environmentally sound and sustainable manner. The service will also include graffiti removal, high level internal glazing, signage and ad hoc cleaning of the external features of buildings, glazing or street furniture. High level guttering should also be included as part of programme of works.The University currently utilises a contractor that supplies 2 full time equivalent (FTE) to achieve its external cleaning requirements (including internal glazing.) Whilst the University of Northampton is looking for a tender based on this system, we are also open to suggestions for improved methods of running the contract.The contract shall be for a period of 3 years with the possibility entirely at the University’s discretion for up to 2 further one-year extensions.

CPV: Accommodation, building and window cleaning services · Building-cleaning services · Graffiti removal services · Window-cleaning services

The lotProcurement structure

single lot · value published
Lot #1The University of Northampton is seeking an efficient, innovative, high quality window…AwardedRenewalPublished value£270,000

The University of Northampton is seeking an efficient, innovative, high quality window cleaning, building fabric, architectural features cleaning service, conducted in an environmentally sound and sustainable manner. The service will also include graffiti removal, high level internal glazing, signage and ad hoc cleaning of the external features of buildings, glazing or street furniture. High level guttering should also be included as part of programme of works.The University currently utilises a contractor that supplies 2 full time equivalent (FTE) to achieve its external cleaning requirements (including internal glazing.) Whilst the University of Northampton is looking for a tender based on this system, we are also open to suggestions for improved methods of running the contract.Tenderers will need to demonstrate in their tender return that they will provide expertise in cleaning of glazing (external and internal), building fabric, cladding and architectural features, conducted in an environmentally sound and sustainable manner. The service will also include graffiti removal, high level internal glazing, signage and ad hoc cleaning of the external features of buildings, glazing or street furniture. High level guttering should also be included as part of program of works. The University requires an organisation to provide the services outlined for a period of 3 years with the possibility entirely at the University’s discretion for up to 2 further one-year extensions. Additional information: The University envisages entering a 3-year contract with the option to extend entirely at the University discretion for a further 2 x 1 year extensions. The value in II.1.7, £277,840 is based on the initial Contract period of 3 years with the possibility for up to 2 x 1 year extensions at a value of £190,992 giving a maximum total of £468,832 over a period of 5 years.

Delivery: East Midlands · Northampton
Extensions: The contract may be extended entirely at the University’s discretion for a further 2 one-year extensions.Second stage: 5–6 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 30%Social value: 70%
Published sub-criteria (2)
  • price: 30%
  • Fit for purpose, Capability and Social Impact: 70%
Published award criteria (2)
  • Fit for purpose, Capability and Social Impact: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
19 Apr 2021, 09:35 BST
Last source update
25 Oct 2021, 16:47 BST
Authority reference
ITT278
FTS notice number
2021/S 000-026692
Classification (CPV)
Accommodation, building and window cleaning servicesBuilding-cleaning servicesGraffiti removal servicesWindow-cleaning services
Delivery area
East Midlands (UKF24)
Official registry OCID
ocds-h6vhtk-02a74f Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: The University reserves the right to cancel or amend this procurement at any stage and to not award the contract in whole or in part, and does not bind itself to accept any tender. The University shall not be liable for any costs or expenses (of any nature) incurred by any prospective service provider (or any of its consortium members or sub-contractors) in responding to this notice or in participating in this procurement process, including (without limitation) if the University cancels or amends this procurement process or makes no contract award. The estimated contract value is 270000 GBP for the 3-year term and would be an estimated 450000 GBP if the contract was extended by 2 additional 1 year extensions.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/universityofnorthampton/ ↗

Submission deadline
21 May 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

21 May 2021 → 25 Oct 2021 · 3 dates
  1. Submission deadline
    21 May 2021, 12:00 BST
  2. Invitations to tender expected
    3 Jun 2021, 00:00 BST
  3. Notice published
    25 Oct 2021, 16:47 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    25 Oct 2021, 16:47 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £277,8401 contract exc. VAT
Bids received 42 from SMEs
Contracts signed 1latest 14 Oct 2021
Awarded toValueDateStatus
Clean 4 Shaw LtdSME£277,840 †—Awarded

Contracts

  • Contract 026692-2021-1 · Clean 4 Shaw LtdSME

    Signed
    14 Oct 2021
    Value
    £277,840
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad2——

Contracting authority & participating public bodies

University of Northampton

Contracting authorityEducationBody governed by public lawEducation University Drive, Northampton, East Midlands, NN1 5PHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Clean 4 Shaw LtdAwarded supplier Unit 6, Mere Farm Business Complex, Red House Lane, Hannington, Kettering, East Midlands, NN6 9FP

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria