IT Hardware, Software and Associated Consumables

Authority: The Police and Crime Commissioner for Derbyshire (Police & fire)

GoodsAbove thresholdSME suitableVCSE suitable

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Software Packages & ERP (48)IT Services & Software (72) Delivery: East Midlands (UKF)

Planned pipeline value£0pipeline notice, not a live tender

Tender notice expected 9 Aug 2025from the planned procurement notice

Contract term 3 yrsends 31 Jan 2029 · up to 28 Jan 2031 with extensions · starts 1 Feb 2026

What is being bought

Published requirement description

The Force have an on-going requirement for IT Hardware, Software and Associated Consumables and have a current Framework Agreement is place which is due to expire on 31 January 2026. The Force therefore wish to renew the Framework Agreement and establish a partnership with a supplier in order to meet the Force’s requirements. The Framework Agreement will be available for access by Derbyshire Constabulary and Derbyshire Fire and Rescue Service and will commence on 1 February 2026. A Pre-Liminary Market Engagement Supplier Meeting has been arranged for 11:30am on Thursday 17 July 2025. The intention of the meeting is to provide a formal briefing to the market on the requirements for the Framework Agreement and the upcoming tender process. Suppliers will also have the opportunity to raise any clarification questions.

CPV: IT services: consulting, software development, Internet and support · Office and computing machinery, equipment and supplies except furniture and software packages · Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1PlannedRenewal 3 yrsSMEVCSE

Contract period: 1 Feb 2026 – 31 Jan 2029 (3 yrs) · up to 28 Jan 2031 with extensions

Delivery: East MidlandsEligibility: SME eligibleVCSE eligible

Extensions: Extension options published

30000000 Office and computing machinery, equipment and supplies except furniture and software packages 48000000 Software package and information systems 72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record

Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Past planning notice
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 15 Jul 2025, 10:30 BST
Last source update: 15 Jul 2025, 10:30 BST
Authority reference: DP1014
FTS notice number: 2025/S 000-039836
Latest notice: Preliminary market engagement notice (UK2)
Classification (CPV): IT services: consulting, software development, Internet and supportOffice and computing machinery, equipment and supplies except furniture and software packagesSoftware package and information systems
Delivery area: East Midlands (UKF)
Official registry OCID: ocds-h6vhtk-055f19 Find a Tender

How it was run

Official notice

Submission deadline: —

Timeline

15 Jul 2025 → 1 Feb 2026 · 4 dates

Planning notice published
15 Jul 2025, 10:30 BST
Market engagement
25 Jul 2025, 00:59 BST
uk.eu-supply.com/app/rfq/rwlentrance_… ↗
Tender notice expected
9 Aug 2025, 00:59 BST
Contract starts264 days ago
1 Feb 2026

Notice history

1 event · 1 release on Find a Tender

Preliminary market engagement notice published
15 Jul 2025, 10:30 BST
UK2

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

The Police and Crime Commissioner for Derbyshire

Contracting authorityPublic authority - sub-central government GB-PPON: PZLQ-6388-PQDJ Derbyshire Constabulary, Ripley, Derbyshire, East Midlands, DE5 3RSContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender15 Jul 2025, 10:30 BST