IT Asset Management Solution

{
  "id": "035700-2023",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "3",
        "value": 0.01,
        "measure": "lowestValidBidValue",
        "currency": "GBP",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 542000,
        "measure": "highestValidBidValue",
        "currency": "GBP",
        "relatedLot": "1"
      },
      {
        "id": "1",
        "value": 0.01,
        "measure": "lowestValidBidValue",
        "currency": "GBP"
      },
      {
        "id": "2",
        "value": 542000,
        "measure": "highestValidBidValue",
        "currency": "GBP"
      }
    ]
  },
  "date": "2023-12-04T16:27:11Z",
  "ocid": "ocds-h6vhtk-042190",
  "buyer": {
    "id": "GB-COH-RC000645",
    "name": "THE UNIVERSITY OF BIRMINGHAM"
  },
  "awards": [
    {
      "id": "035700-2023-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-06299383",
          "name": "ServiceNow UK Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "FP12067/23",
    "lots": [
      {
        "id": "1",
        "hasOptions": false,
        "description": "An exercise was completed to determine how to source the IT Asset Management Solution and the the direct model was preferred over a reseller option.\nServiceNow was determined to be the supplier to fully meet the requirements.\nThere is an existing contract with an expiry date of 31 July 2025 and the ITAM will be aligned with the existing contract with a co-termination date. Additional information: Traditionally, asset management solutions can only monitor usage and licenses for software that is installed on a device. ServiceNow will do this, but will also monitor SaaS applications accessed via a browser and the platform has extensive functionality for monitoring and managing SaaS usage. This will give insights into which SaaS applications are being used, and by whom which could flag any GDPR issues or any overlapping software. License management of SaaS applications should bring a reduction in costs and allow for better license management. Any over licensing will be flagged up either from built in integrations or using APIs.",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKG31"
          }
        ]
      }
    ],
    "title": "IT Asset Management Solution",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Procurement of IT asset management solutions\nThere are three elements to this:\n•\tIT Asset Management (ITAM) solution which includes Hardware Asset Management (HAM)\n•\tSoftware Asset Management (SAM) \n•\tDiscovery tool",
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The decision to choose ServiceNow is because it is the sole comprehensive source for our requirements \nServiceNow allows us to monitor the usage of Software-as-a-service (SAAS) applications which is a capability not seen by other products.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-COH-RC000645",
      "name": "THE UNIVERSITY OF BIRMINGHAM",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG31",
        "locality": "BIRMINGHAM",
        "postalCode": "B152TT",
        "countryName": "United Kingdom",
        "streetAddress": "Edgbaston"
      },
      "details": {
        "url": "http://www.birmingham.ac.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "id": "RC000645",
        "scheme": "GB-COH",
        "legalName": "THE UNIVERSITY OF BIRMINGHAM"
      },
      "contactPoint": {
        "name": "Sarah Randle",
        "email": "s.l.randle@bham.ac.uk"
      }
    },
    {
      "id": "GB-COH-06299383",
      "name": "ServiceNow UK Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI75",
        "locality": "Staines upon Thames",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "06299383",
        "scheme": "GB-COH",
        "legalName": "ServiceNow UK Limited"
      }
    },
    {
      "id": "GB-FTS-8445",
      "name": "University of Birmingham",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Birmingham",
        "postalCode": "B15 2TT",
        "countryName": "United Kingdom",
        "streetAddress": "Edgbaston"
      },
      "identifier": {
        "legalName": "University of Birmingham"
      },
      "contactPoint": {
        "email": "K.Samsonik@bham.ac.uk"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "035700-2023-1",
      "status": "active",
      "awardID": "035700-2023-1",
      "dateSigned": "2023-12-04T00:00:00Z"
    }
  ],
  "description": "Alternative Procurement contact is K.Samsonik@bham.ac.uk",
  "initiationType": "tender"
}