Official UK procurement notice
IS4L Fire Alarm Upgrade · UK public procurement notice
Authority: THE PIRBRIGHT INSTITUTE (Public body)
What is being bought
Published requirement descriptionThe contract is for a single supplier to provide the IS4L Fire Alarm Upgrade 2025-26 - at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF.
Overview
IS4L Fire alarm system upgrades due to lifecycle and obsolescence and add networking capability to the system, to receive alarms in BACS control room via fibre optic network and implement graphics in Winmag Software so that individual detection points are visible from the control rooms in Plowright and MOD2.
Scope of works:
- Site survey (Pre-tender)
- Site survey (post-tender)
- Planning of works with Pirbright EMS.
- Review of RAMS.
- Temporary fire detection, such as portable detectors, shall be installed during periods when the permanent fire alarm system is inactive. This is necessary as the building will remain operational during this time.
- Installation
a. Replace existing fire alarm panel.
b. Replace existing Addressable Detectors/Call points.
c. Replace non-compliant 4 core cabling with 2 core FP cable.
d. additional cabling is required to relocate detectors 500mm clear of obstructions and 1m clear of air handling units
e. Commissioning and Testing.
f. Soak test.
g. Graphics package implementation in Winmag Plus.
h. Testing of Graphics functionality
- Verification of Documentation, loop drawing, Schematics, Cause & Effect asset list, test certificates etc.
CPV: Burglar and fire alarms · Fire-alarm system installation work · Fire-alarm systems · Fire-detection systems · Installation services of fire protection equipment
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Quality Technical 50%/ Price 40%/ Other Commercial 10%. See Scoring Matrix in the ITT package for all criteria and weightings
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Aug 2025, 17:21 BST
- Last source update
- 5 Feb 2026, 14:45 GMT
- Authority reference
EMS/IS4LFIRE/2025- FTS notice number
2025/S 000-046315- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058205Find a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Submission deadline
- 18 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
5 Aug 2025 → 5 Feb 2026 · 4 dates- Tender notice published5 Aug 2025, 17:21 BST
- Submission deadline18 Sept 2025, 12:00 BST
- Contract starts372 days ago20 Oct 2025, 00:00 BST
- Latest notice published263 days ago5 Feb 2026, 14:45 GMT
Notice history
3 events · 2 releases on Find a Tender · since 5 Aug 2025- Tender notice published5 Aug 2025, 17:21 BSTUK4
- Contract details notice published5 Feb 2026, 14:45 GMTUK7
- Status changed to complete5 Feb 2026, 14:45 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Churches Fire Security Ltd | £42,096 † | — | Awarded |
Contracts
Contract 1 · Churches Fire Security Ltd
- Signed
- 7 Jan 2026
- Value
- £42,096
- Period
- 8 Jan 2026 – 31 Mar 2026
- Status
- active
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Churches Fire Security LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The ITT Pack Scan be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home. Upon completion of Appendix H- Confidentiality Agreement, the full ITT pack including Appendix E2 - IS4L-Fire Alarm Asset List & Appendix E3 - Fire Alarm Zone Layout will be issued.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender