Official UK procurement notice
Irvine Housing Gas Servicing & Maintenance
Authority: Irvine Housing Association Limited (Housing)
What is being bought2 lots · detail below
Published requirement descriptionIrvine Housing Association is seeking expressions of interest from suitably qualified and
experienced service providers for the delivery of gas servicing and maintenance, system
replacements and installations (domestic and communal) to c. 2257 properties under two
TPCs 2005 (as amended). Each of the two contracts will run for an initial period of 10 years
with the option to extend it by up to five years to a total Contract Term of 15 years. The
contracts will have provision to include additional workstreams over the Contract Term,
including (but not limited to) CO Alarm programme and LD2 Systems. Bidders may bid for
and be awarded one or both Lots.
CPV: Boiler installation work · Central-heating installation work · Commissioning of heating installations · Fire-alarm system installation work · Fire-alarm systems · Gas regulation equipment installation work · Gas-fitting installation work · Heating works · Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of central heating · Smoke-detection apparatus
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£8,700,000 together) · same evaluation weights on every lotLot #1AyrshireAwardedPublished value£7,200,000
Irvine Housing Association is seeking expressions of interest from suitably qualified and
experienced service providers for the delivery of gas servicing and maintenance, heating
system replacements and installations (domestic and communal) to 1870 properties under a
TPC 2005 (as amended). The contract will run for an initial period of 10 years with the option
to extend it by up to five years to a total Contract Term of 15 years. The contract will have
provision to include additional workstreams over the Contract Term, including (but not
limited to) CO Alarm programme and LD2 Systems. The appointed contractor will be
required to have a robust ICT solution for the delivery of the service and management and
transfer of data, and to deliver high levels of customer satisfaction, robust management of
complaints and provide mechanisms for customer engagement and customer insight
analysis that result in service improvements and delivery of community benefits. Irvine Housing Association is following a Restricted two-stage procurement procedure under
the Procurement Scotland Regulations. For further information please refer in particular to:
Regulations 58 and 59 of The Public Contracts (Scotland) Regulations 2015, and Regulation 78 of the Utilities Contracts (Scotland) Regulations 2016. Under the first stage of the
process, suppliers are required to complete a Single Procurement Document questionnaire
and associated appendices. Full details of all requirements, the evaluation criteria and how
to participate are included in the procurement and Tender documents. Additional information: Economic operators may be excluded from this competition if they are in any of the
situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2Dumfries and GallowayAwardedPublished value£1,500,000
Irvine Housing Association is seeking expressions of interest from suitably qualified and
experienced service providers for the delivery of gas servicing and maintenance, heating
system replacements and installations (domestic and communal) to c. 387 properties under
a TPC 2005 (as amended). The contract will run for an initial period of 10 years with the
option to extend it by up to five years to a total Contract Term of 15 years. The contract will
have provision to include additional workstreams over the Contract Term, including (but not
limited to) CO Alarm programme and LD2 Systems. The appointed contractor will be
required to have a robust ICT solution for the delivery of the service and management and
transfer of data, and to deliver high levels of customer satisfaction, robust management of
complaints and provide mechanisms for customer engagement and customer insight
analysis that result in service improvements and delivery of community benefits.
Irvine Housing Association is following a Restricted two-stage procurement procedure under
the Procurement Scotland Regulations. For further information please refer in particular to:
Regulations 58 and 59 of The Public Contracts (Scotland) Regulations 2015, and Regulation
78 of the Utilities Contracts (Scotland) Regulations 2016. Under the first stage of the process, suppliers are required to complete a Single Procurement Document questionnaire
and associated appendices. Full details of all requirements, the evaluation criteria and how
to participate are included in the procurement and Tender documents. Additional information: Economic operators may be excluded from this competition if they are in any of the
situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
If required by the member state, bidders are required to be enrolled in the relevant
professional or trade registers within the country in which they are established. Other
requirements are detailed in the procurement and Tender documents
- Economic & financial standing
4B.1.2: 4B.1.2: Participants bidding for Lot 1 will be required to have an average yearly
turnover of a minimum of 1,000,000.00 GBP for the last 3 years. Participants bidding for Lot
2 will be required to have an average yearly turnover of a minimum of 200,000.00 GBP.
Participants bidding for both Lots will be required to have a minimum average yearly turnover
of 1,200,000.00 GBP. Bidders are required to provide their accounts from the past three
most recent years. Where bidders will rely upon a Parent Company to demonstrate they
meet the turnover or other financial criteria as detailed in this section, bidders are also
required to provide parent company accounts from the past three most recent years.
4B.3: Where turnover information is not available for the time period requested, the bidder
will be required to state the date which they were set up or started trading.
4B.5.1a and 4B.51.b: it is a requirement of this contract that bidders hold, or can commit to
obtain prior to the commencement of any subsequently awarded contract, the types and
levels of insurance indicated below:
Employers (Compulsory) Liability Insurance = 5000000 GBP
Public Liability Insurance = 10000000GBP
Professional Risk Indemnity Insurance = 500000GBP
Product Liability Insurance = 10000000 GBP
www.hse.gov.uk/pubns/hse40.pdf ↗
4B.6: Irvine Housing Association will undertake Dun and Bradstreet credit check on all
bidders at SPD stage. It will also conduct a Dun and Bradstreet credit check on the pre…
Minimum: 4B.1.2: Participants bidding for Lot 1 will be required to have an average yearly turnover of a minimum of 1,000,000.00 GBP for the last 3 years. Participants bidding for Lot 2 will be required to have an average yearly turnover of a minimum of 200,000.00 GBP. Participants biddin… - Technical & professional ability
With reference to SPD question 4C.1; Bidders will be required to provide three examples of
works carried out in the past five years that demonstrate that they have the relevant
experience to deliver the work as described in part II.2.4 of this Contract Notice. Bidders
should provide 3 examples in the table provided. In addition, bidders are required to provide
responses to questions set out in the document "SPD Quality Schedule", which will be
evaluated in accordance with the criteria detailed in part II.2.9 of this Contract Notice.
Bidders must respond to SPD Questions 4D.1 and 4D.2. Details of the requirements can be
found with the procurement documents freely available on the PCS portal for this
procurement. The document is entitled "SPD Requirements 4D.1 and 4D.2".
Minimum: As detailed in the procurement documents.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Jun 2021, 09:44 BST
- Last source update
- 4 Jan 2022, 11:55 GMT
- Authority reference
1073- FTS notice number
2022/S 000-000055- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02be17Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As detailed in the procurement documents.
- Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will observe a 10-day stand still period following the award of the
Contracts and conduct itself in respect of any appeals in accordance with the Public
Contracts Regulations 2015 (as amended). If an appeal regarding the award of the contract
has not been successfully resolved the Public Contracts (Scotland) Regulations provide for
aggrieved
parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session
Publisher note: The Contracting Authority reserves the right to cancel the procurement and not to proceed with the long term Contracts at any stage of the procurement process. The Contracting Authority also reserves the right not to award either or both of the contracts. Neither the Contracting Authority nor any person on behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract. Tenderers should note that the provisions of the Transfer of Undertakings (protection of Employment) Regulations 2006 may apply. The award criteria questions and weightings are provided in the ITT documentation. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/ The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: as set out in the procurement documents. (SC Ref:678503)
How it was run
Official notice- Submission deadline
- 19 Jul 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
19 Jul 2021 → 4 Jan 2022 · 3 dates- Submission deadline19 Jul 2021, 12:00 BST
- Invitations to tender expected25 Aug 2021, 00:00 BST
- Notice published4 Jan 2022, 11:55 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 Jan 2022, 11:55 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Ayrshire1 award | |||
| James Frew LtdSME | £7,200,000 † | — | Awarded |
| Lot 2 · Dumfries and Galloway1 award | |||
| James Frew LtdSME | £1,500,000 † | — | Awarded |
Contracts
Ayrshire · James Frew LtdSME
- Signed
- 16 Dec 2021
- Value
- £7,200,000
- Status
- active
Dumfries and Galloway · James Frew LtdSME
- Signed
- 16 Dec 2021
- Value
- £1,500,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Ayrshire | 4bids · 4 electronic · 4 from abroad | 0 | — | — |
| 2 · Dumfries and Galloway | 3bids · 3 electronic · 3 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff Court or the Court of SessionReview bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- James Frew LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.