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Find a TenderAwardedContract award notice
Published 27 Aug 2025, 10:19 BST

Official UK procurement notice

IPS & UPS Planned Preventative Maintenance

Official notice

Authority: The Newcastle Upon Tyne Hospitals NHS Foundation Trust (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Public utilities (65) Delivery: North East (UKC2)
Published estimate£240,000≈ £120k / year · £288,000 inc. VAT9.8% above published estimate
Submissions closed 25 Sept 2025awarded 14 Jan 2026
Award (standstill) to Bender UK Ltd
Contract term 2 yrsends 12 Dec 2027 · up to 12 Dec 2029 with extensions · starts 13 Dec 2025

What is being bought

Published requirement description

IPS & UPS Planned Preventative Maintenance at The Trust

  • The authority expects to re-tender this requirement around 1 Dec 2025, 23:59 GMT.
  • No preliminary market engagement: Market known

CPV: Electricity distribution and related services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£240,000
Contract period: 13 Dec 2025 – 12 Dec 2027 (2 yrs) · up to 12 Dec 2029 with extensionsValue: £240,000 exc. VAT · £288,000 inc. VAT
Delivery: North EastEligibility: SME eligible
Extensions: 2 x 12 months · 2 x 12 months
65300000 Electricity distribution and related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Quality: 50%
  • Commercial: 50%
Published award criteria (2)
  • Quality
  • Commercial
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Dec 2025
First published
27 Aug 2025, 10:19 BST
Last source update
14 Jan 2026, 10:26 GMT
Award evaluation window
Submission end – 10 Nov 2025
Authority reference
C385538
FTS notice number
2025/S 000-051470
Latest notice
Contract award notice (UK6)
Classification (CPV)
Electricity distribution and related services
Delivery area
North East (UKC2)
Official registry OCID
ocds-h6vhtk-058e3c Find a Tender

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
25 Sept 2025, 12:00 BST
Clarification deadline
25 Sept 2025, 11:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

atamis-1928.my.site.com/ProSpend__CustomComm… ↗

Timeline

27 Aug 2025 → 23 Jan 2026 · 8 dates
  1. Tender notice published
    27 Aug 2025, 10:19 BST
  2. Clarification questions by395 days ago
    25 Sept 2025, 11:59 BST
  3. Submission deadline395 days ago
    25 Sept 2025, 12:00 BST
  4. Award decision expected by349 days ago
    10 Nov 2025, 23:59 GMT
  5. Contract starts317 days ago
    13 Dec 2025
  6. Assessment summaries sent285 days ago
    14 Jan 2026
  7. Latest notice published284 days ago
    14 Jan 2026, 10:26 GMT
  8. Standstill ends275 days ago
    23 Jan 2026, 23:59 GMT

Notice history

4 events · 2 releases on Find a Tender · since 27 Aug 2025
  1. Tender notice published
    27 Aug 2025, 10:19 BST
    UK4
  2. Contract award notice published
    14 Jan 2026, 10:26 GMT
    UK6
  3. Status changed to complete
    14 Jan 2026, 10:26 GMT
  4. Contract signature expected
    26 Jan 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £263,4621 award exc. VAT
Bids received 33 from SMEs
Awarded toValueDateStatus
Bender UK Ltd1 Jun 2026 – 31 May 2028 · up to 31 May 2030Extensions: Potential 2 further extension of 12 months£263,46214 Jan 2026standstill to 23 Jan 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders30—

Contracting authority & participating public bodies

The Newcastle Upon Tyne Hospitals NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PDCY-5582-YRHQ Regent Point, NEWCASTLE UPON TYNE, North East, NE7 7DNContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Bender UK LtdAwarded supplierGB-COH: 03294339 The Old Tannery, Low Mill Business Park, Ulverston, North West, LA12 9EEContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender