Official UK procurement notice
Invitation to Tender for the provision of the Caretaking and Cleaning Services at Whitley and Eggborough CP School
Authority: The Whitley & Eggborough CP School (Education)
What is being bought
Published requirement descriptionWhitley and Eggborough Community Primary School has decided to tender their cleaning services to investigate the financial and qualitative benefits they could be offered through this process.
Aims of the Service and Tender:
The key aims of the tender are to:
Provide a high standard of cleaning and Caretaking.
Deliver the cleaning services with consistency - good quality assurance systems in place.
Good communication at local and Operations Manager level with the school - two-way communication
Daily interaction with the School Business Manager
Develop an effective method of handing over any special needs and comments on a daily basis.
Cleaners and Caretaker to work the hours that best suit the needs of the site and maximise the work completed.
Training and development of the teams
Tender Schedule:
Issue of Invitation to Tender - Friday 10th October 2025
Bidding Companies to Visit Sites - Tuesday 21st October 2025
Clarification Deadline - Friday 24th October 2025
Clarification Return Deadline * - Wednesday 29th October 2025
Deadline for return of Tender Responses - Friday 5th December 2025 - 4:00pm
Presentation by shortlisted bidders - Tuesday 16th December 2025
Contract Awarded by - Thursday 18th December 2025
Mobilisation Meeting - February 2026 - tbc
Contract Commencement - 1st April 2026
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£248,227
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 50%
- Cost: 50%
Published award criteria (2)
- Cost
- Quality
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Oct 2025, 12:39 BST
- Last source update
- 10 Oct 2025, 12:39 BST
- Award evaluation window
- Submission end – 18 Dec 2025
- FTS notice number
2025/S 000-064151- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05acb2Find a Tender
How it was run
Official notice- Submission deadline
- 5 Dec 2025, 23:59 GMT
- Clarification deadline
- 24 Oct 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All submissions should be made via the Red Box Portal at www.redboxportal.com ↗ . This is accessible by the client. Maximum file size is 4.5MB. Any files larger than this should be
resaved with lower resolution. Portal administrators and clients are unable to access the bids until the deadline has passed.
No attachments with be opened or downloaded until after the tender response deadline. Contractors should receive a confirmation email once files are accessed.
No, We Transfer files will be accepted.
Please complete your intention to bid on the opportunity via the Red Box portal - www.redboxportal.com ↗
.
Timeline
10 Oct 2025 → 1 Apr 2026 · 5 dates- Tender notice published377 days ago10 Oct 2025, 12:39 BST
- Clarification questions by362 days ago24 Oct 2025, 23:59 BST
- Submission deadline320 days ago5 Dec 2025, 23:59 GMT
- Award decision expected by307 days ago18 Dec 2025, 23:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published10 Oct 2025, 12:39 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender