Invitation to Tender for the Management of the Catering Services at Harper Bell Seventh Day Adventist School

Timeline:

Issue of Invitation to Tender - 5th September 2025

Bidding Companies to Visit Sites- 11th September 2025

Deadline for return of Tender Responses - 17:00 1st October 2025

Evaluation of Responses - 2nd-3rd October 2025

Presentations - 16th October 2025

Reference Site Visits - w/c 20th October 2025

Contract Awarded by - Friday 24th October 2025

Contract Commencement - Thursday 1st January 2026

Aims of the Service:

Harper Bell Seventh Day Adventist School wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry.

At this time, the School's wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students. The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice.

The School's objectives for the new contract are as follows:-

• Natasha's Law (2021): Full allergen labelling on all pre-packed food.
• Healthy eating promotion & food education initiatives.
• Seasonal, locally sourced produce prioritised.
• A catering service that is well managed and requires minimal involvement from the Schools' management team.
• A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high-quality food offer and spend a substantial amount of time on site at the outset to undertake this.
• A Contractor who is proactive in their relationship management with the School.
• Investment in the Schools' Catering service through increased marketing in return for a tenure of contract.
• A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal.
• A catering service that encourages students to take a heathy and balanced meal.
• Food and drinks that look appetising and are attractively presented.
• A Contractor that adopts a flexible and proactive approach to all school activities, especially in the need to have local facilities to support the School on occasion when the provision cannot be provided in the temporary facilities for whatever reason.
• A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the School and the Contractor.
• A Contractor that operates using the optimum level of staffing.