Official UK procurement notice
Invitation to Tender for the Cleaning Services Contract at The Bemrose School
Authority: The Bemrose School (Education)·On behalf of: RED BOX CONSULTANCY SERVICES LIMITED
What is being bought
Published requirement descriptionInvitation to tender for the management of cleaning services at The Bemrose School. The Bemrose School is a primary and secondary school with 300 primary pupils and 780 secondary pupils onsite. They became a 3-19 school in September 2014. They are situated about 1 mile west of Derby City Centre. The primary is based in a new fantastic £4 million purpose-built building. The school has a new build of 21 modern award-winning classrooms and has recently finished a refurbishment program to improve the main building further. Services will take place Mon- Fri during term time and selected school holidays.
Aims of the Service and Tender
The key aims of the tender are to:
§ Provide a high standard of cleaning
§ Deliver the cleaning services with consistency - good quality assurance systems in place
§ Good communication at local and operations manager level with the School - two-way communication
§ Daily interaction with the School representative at each site
§ Develop an effective method of handing over any special needs and comments on a daily basis
§ A Contractor that adopts a flexible and proactive approach to all School activities.
§ Cleaners to work the hours that best suit the needs of the School and maximise the work completed
§ A Contractor that operates using the optimum level of staffing.
§ Training and development of the teams at the School
This does not imply that this is not happening now - these are the aims of the contract.
The School work to provide the students with the very best experiences they can. The quality of the environment in which they all work together is very important to us. The cleanliness and good order of the classrooms, corridors and other areas of the School impacts upon the teaching and learning that goes within the School. The School expectations are high, and they are looking for a cleaning contractor who has the same aims and aspirations as we do. They do seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events in our year.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,300,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative Criteria: 50%
- Commercial Criteria: 50%
Published award criteria (2)
- Commercial Criteria: Cost Max 175 points, broken down as: Cost of contract- Max150 points Financial narrative- Max 25 points
- Qualitative Criteria: Max 175 points, broken down into 14 questions
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 19 Jun 2026, 08:25 BST
- Last source update
- 4 Aug 2026, 16:39 BST
- Award evaluation window
- Submission end – 24 Jul 2026
- FTS notice number
2026/S 000-058720- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b895Find a Tender
How it was run
Official notice- Submission deadline
- 17 Jul 2026, 12:00 BST
- Clarification deadline
- 10 Jul 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please visit redboxportal.com ↗ to submit your bid.
This is accessible by the client.
Maximum file size is 4.5MB. Any files larger than this should be resaved with lower resolution.
Portal administrators and clients are unable to access the bids until the deadline has passed. No attachments with be opened or downloaded until after the tender response deadline. Contractors should receive a confirmation email once files are accessed.
No zipped documents can be uploaded.
Timeline
19 Jun 2026 → 1 Sept 2026 · 9 dates- Planning notice published126 days ago19 Jun 2026, 08:25 BST
- Tender notice published122 days ago22 Jun 2026, 19:03 BST
- Market engagement118 days ago26 Jun 2026, 23:59 BST
Key Dates:
ITT release- Est. W/C 22/6/26
Site walk around-est. 6th July 2026
Bid deadline -est. 17th July
- Clarification questions by104 days ago10 Jul 2026, 23:59 BST
- Submission deadline97 days ago17 Jul 2026, 12:00 BST
- Award decision expected by90 days ago24 Jul 2026, 23:59 BST
- Assessment summaries sent80 days ago4 Aug 2026, 00:00 BST
- Latest notice published79 days ago4 Aug 2026, 16:39 BST
- Contract starts52 days ago1 Sept 2026, 00:00 BST
Notice history
9 events · 3 releases on Find a Tender · since 19 Jun 2026- Preliminary market engagement notice published19 Jun 2026, 08:25 BSTUK2
- Tender notice published22 Jun 2026, 19:03 BSTUK4
- Published value published: £1,300,00022 Jun 2026, 19:03 BST
- Status changed to active22 Jun 2026, 19:03 BST
- Procurement method changed22 Jun 2026, 19:03 BST
- Deadline published: 17 Jul 2026, 12:00 BST22 Jun 2026, 19:03 BST
- Contract award notice published4 Aug 2026, 16:39 BSTUK6
- Status changed to complete4 Aug 2026, 16:39 BST
- Contract signature expected1 Oct 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Cleantec Services LimitedSME17 Oct 2026 – 16 Oct 2029 · up to 16 Oct 2031Extensions: 2x optional 12 month extensions | £1,300,000 | 4 Aug 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 12final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- RED BOX CONSULTANCY SERVICES LIMITEDProcess contact pointProcuring entityTender management, ITT writing, bid evaluation, presentations and mobilisation support
Bidders & participating suppliers
1 commercial party on the notice- CLEANTEC SERVICES LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications This process will be managed by Red Box Consultancy Services via our Red Box Tender Portal. Please log in to view tenders, download docs and book onto site visits. https://redboxportal.com/ if you are not yet registered , please contact [email protected] to request registratio…
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender