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Published 16 Sept 2026, 14:10 BST
Official UK Procurement Procedure

Invitation to Tender: 26078 Library Services Engage, Design and Fit out Contract - East Barnwell, Darwin Green, Whittlesey

Official notice
Authority:Cambridgeshire County Council(Local Council)
Multi-lot
services
Open procedure
Above threshold
SME suitable
VCSE suitable
Published estimate
£270,000
Contract value exc. VAT
Submission deadline
26 Oct 2026, 12:00 GMT
39d 22h leftTypical competition: 2 bidsThis authority · all categories · 24 months · n=85 bid reports
Clarification Cut-Off
26 Oct 2026, 12:00 GMT
Tender enquiry deadline · 3 lots
Contract duration
6 months (with extension options)
Starts 1 Dec 2026, 00:00 GMT

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: Cambridgeshire County Council: "Invitation to Tender: 26078 Library Services Engage, Design and Fit out Contract - East Barnwell, Darwin Green, Whittlesey". Published status: active. Published value: £270,000. 3 published lots. Recorded submission deadline: 26 Oct 2026, 12:00 GMT. Published submission portal: sell2.in-tend.co.uk.

Official Requirement Description:

The Library service operates thirty-three (33) locations around the county of Cambridgeshire, excluding Peterborough region who have different arrangements. The locations provide the traditional library services, but the services are evolving to become more of a local community centre providing places to study, or hold events, or talks. Many of the locations act as a ‘warm and cool spaces’, and are used by other County services to meet and discuss issues with residents about such services. This contract is to instruct suitable and sufficient bidder(s) who are able to engage with the Library team, and other stakeholders to understand the needs and intended outcome of the redevelopment of each of the library sites, and create designs which the successful bidder(s) can deliver. This contract will include the design and fit out of East Barnwell, Darwin Green, and Whittlesey. The key part of this contract is the engagement with the Library team to create final design options and approaches covering furniture, way points and signage etc…for each library site The Authority proposes to award up to three separate contracts, and enter into three (3) separate contracts (one for each library site). East Barnwell is expected to be the first project ,and it is anticipated to commence on 1st December2026. Each contract will have its own contract duration agreed following contract award, anticipated to be six (6) months, and each will continue for a period of six (6) months unless terminated in accordance with the Conditions of Contract. Bidders can bid for multiple lots, and may be awarded multiple lots. Each contract will have its own contract duration agreed following contract award, anticipated to be six (6) months, and each will continue for a period of six (6) months unless terminated in accordance with the Conditions of Contract. Bidders can access this opportunity by going to our Etendering system - Intend https://sell2.in-tend.co.uk/cambridgeshire/home Bidders is not already registered on the Cambridgeshire's Intend system will need to register before accessing the opportunity.

Lots and requirements (3)

Procurement Structure
Published by the contracting authority
  • Lot 1 · #1
    East Barnwell
    active
    Options
    Renewal
    Published value£60,000
    To Engage with the library services and key stakeholders to understand the requirements, provide suitable and agreed final design for the library and then deliver on that design, supplying the furniture, fittings
    Contract period:
    1 Dec 2026 — 31 May 2027 (6 mo)
    Eligibility:
    SME eligible
    VCSE eligible
    Turnover benchmark:
    ~£120,000/yr
    Options / extension:
    there is the option to extend for each of the Lot by an additional six (6) months A defects period of up to twelve (12) months will apply to each of the lots once the project has been completed and handed over. · there is an option to extend for up to 6 months a defect period for up to 12 months following completion of project and handover, separate from the extension.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      As stated in the tender documents
    • Technical Capacity
      As stated in the tender documents
    • Economic & Financial
      As stated in the tender documents
    • Technical Capacity
      As stated in the tender documents
  • Lot 2 · #2
    Darwin Green
    active
    Options
    Renewal
    Published value£150,000
    To Engage with the library services and key stakeholders to understand the requirements, provide suitable and agreed final design for the library and then deliver on that design, supplying the furniture, fittings etc...
    Contract period:
    1 Feb 2027 — 31 Aug 2027 (7 mo)
    Eligibility:
    SME eligible
    VCSE eligible
    Turnover benchmark:
    ~£300,000/yr
    Options / extension:
    there is the option to extend for each of the Lot by an additional six (6) months A defects period of up to twelve (12) months will apply to each of the lots once the project has been completed and handed over. · a 6 month extension could be applied. a defect period of up to 12 months will be undertaken following the completion and handover of the project separate to the extension.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      As stated in the tender documents
    • Technical Capacity
      As stated in the tender documents
    • Economic & Financial
      As stated in the tender documents
    • Technical Capacity
      As stated in the tender documents
  • Lot 3 · #3
    Whittlesey
    active
    Options
    Renewal
    Published value£60,000
    To Engage with the library services and key stakeholders to understand the requirements, provide suitable and agreed final design for the library and then deliver on that design, supplying the furniture.
    Contract period:
    1 Feb 2027 — 31 Aug 2027 (7 mo)
    Eligibility:
    SME eligible
    VCSE eligible
    Turnover benchmark:
    ~£120,000/yr
    Options / extension:
    there is the option to extend for each of the Lot by an additional six (6) months A defects period of up to twelve (12) months will apply to each of the lots once the project has been completed and handed over. · there is a 6 month option to extension a defects period of 12 months which will start following the completion and handover of the project.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      As stated in the tender documents
    • Technical Capacity
      As stated in the tender documents
    • Economic & Financial
      As stated in the tender documents
    • Technical Capacity
      As stated in the tender documents

Published award criteria & contract terms

From this notice
Only criteria and terms published on this notice. Conditions of participation in the tender pack are not inferred.
Evaluation weighting
Quality: 100
Price: 100
Same published split on all 3 lots.Published as relative weights, not percentage points.
Published sub-criteria
  • Quality — 50
  • Quality — 50
  • Price — 50
  • Price — 50
Published terms
Contract duration6 months (with extension options)
Selection criteria are also published on 3 lots — see the lot list above.

Procedure terms & legal framework

Procedure methodOpen procedureLegal basis
UKPGA · 2023/54
Procurement Act 2023
Procurement categoryservices
Notice statusOpen for tenderProcurement threshold
Above threshold
(FTS publication)
Regulatory regimeStandard commercial regime
Commercial structureStand-alone contract (No framework)Competition typeCompetitive procedureGPA WTO coveredUnspecified in notice
Recurring procurementNo (One-off requirement)First published16 Sept 2026, 14:10 BSTLast source update16 Sept 2026, 14:10 BST
Award evaluation windowSubmission end — 16 Nov 2026, 23:59 GMTClassification (CPV)Furniture design services, Interior design services, Library equipment, Library furniture, Library services, Specialty design services
Delivery area
East of England (UKH12)
Official Registry OCIDocds-h6vhtk-06fb38

How to participate & submission route

Official notice
Submit via In-tend
Authorized E-Sourcing Portal
Supplier login required
Online submission allowed
Language: EN
Open official portal workspace ↗
Access & Registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Expression of interest (EOI)—Tender submission deadline
26 Oct 2026, 12:00 GMT
Clarification deadline
26 Oct 2026, 12:00 GMT
Submission channelOfficial e-sourcing portalElectronic submissionAllowedAccepted languagesen
Participation feeFree of charge (Open access)
Detailed Submission Instructions & Authority Contacts
From official release
1. Visit sell2.in-tend.co.uk/cambridgeshire/home to access the In-Tend supplier portal; 2. Register/log-in and access the Cambridgeshire County Council company portal; 3. Search for current tender opportunities - this procurement is named 26078 Library Service Engage, Design and Fit Out - East Barnwell, Darwin Green, Whittlesey
Timeline
  1. Procedure published
    16 Sept 2026, 14:10 BST
  2. Clarification deadline
    26 Oct 2026, 12:00 GMT
  3. Submission deadline
    26 Oct 2026, 12:00 GMT

Commercial outcome and contract awards

Awards (0)No award published
Contracts (0)No contract published
Bid statisticsNo aggregate bid statistics published
Notice history
From official release and amendment events
  1. Official notice release published
    16 Sept 2026, 14:10 BST

Contracting authority & participating public bodies

Cambridgeshire County Council

Contracting authority
Local Council
GB-PPON-PJVB-3262-VGVJ
View buyer profile →

Official Documents & Specifications (3)

Official links; attachments are not copied