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Integrated Project Management Information System (PMIS)

Buyer: THE UNIVERSITY OF ULSTER →

View official notice ↗Official source

BuyerTHE UNIVERSITY OF ULSTER
StatusAwarded
Deadline6 Feb 2026
Value£260,000
Published2 Apr 2026

What is being bought

Ulster University has been using Microsoft's Project Online (POL) system since 2019. Following Microsoft's recent announcement to decommission Project Online in September 2026 with some system functionality ceasing from April 2026, the University is looking for alternative solutions from potential service providers in the marketplace to deliver the following aims: - Establish a "single source of truth" for all project data. - Standardise templates, reports, and processes. - Future Capability to integrate with our financial systems. The new system should be the source of truth for project-level financials. Page 2 to 6 - Be scalable, secure, and future proof. - Support strategic, executive, and operational reporting levels. - Usability of the system is considered key. - Migrate the current POL data and system to the future system. We are seeking options available to the University currently available in the market to include: - Strategic alignment, prioritisation and what-if analysis; - Portfolio, programme and project management; - Project planning, management, and execution; - Task management; - Financial management; - Reporting and analytics; - Benefits management; - Risk and issue management; - Change request management; - Dependency management; - POL Migration process; and - Intuitive User Experience and Interface.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Integrated Project Management Information System (PMIS)

Statusactive
SupplierParm AG
Value£124,800
Contract periodFrom 1 May 2026 to 30 Apr 2028

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05ecd1
Latest release ID031077-2026
Latest release timestampThu Apr 02 2026 14:49:15 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/009659-2026
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release0
Parties in latest release2

Notice history

DateEventReference
2 Apr 2026award, contract031077-2026
3 Feb 2026tenderUpdate009659-2026
7 Jan 2026tender000903-2026
2 Dec 2025planning078867-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (4 releases)
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7 Jan 2026 · 000903-2026 · tender
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          "description": "The Services may need to change throughout the Term and the process for such review is the Variation procedure, which is set out in the Specified Terms and Schedule 12 of the Terms and Conditions of Contract."
        },
        "renewal": {
          "description": "The Contract will be for two (2) years initially, with an option to extend for any periods up to an including twenty-four (24) months. "
        },
        "hasOptions": true,
        "hasRenewal": true,
        "awardCriteria": {
          "criteria": [
            {
              "name": "Questions QS-01 - QS-05",
              "type": "quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "description": "Quality"
            },
            {
              "name": "Commercial Submission",
              "type": "price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "description": "Price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-30T23:59:59+01:00",
          "startDate": "2026-03-31T00:00:00+01:00",
          "maxExtentDate": "2030-03-30T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          },
          {
            "id": "72263000",
            "scheme": "CPV",
            "description": "Software implementation services"
          },
          {
            "id": "72268000",
            "scheme": "CPV",
            "description": "Software supply services"
          }
        ]
      }
    ],
    "title": "Integrated Project Management Information System (PMIS) Tender Notice",
    "value": {
      "amount": 260000,
      "currency": "GBP",
      "amountGross": 312000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "000903-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/000903-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-01-07T09:28:55Z"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-01-01T23:59:59+00:00"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-03-16T23:59:59+00:00"
    },
    "description": "Ulster University has been using Microsoft's Project Online (POL) system since 2019. Following Microsoft's recent announcement to decommission Project Online in September 2026 with some system functionality ceasing from April 2026, the University is looking for\nalternative solutions from potential service providers in the marketplace to deliver the following aims:\n- Establish a \"single source of truth\" for all project data.\n- Standardise templates, reports, and processes.\n- Future Capability to integrate with our financial systems. The new system should be the source of truth for project-level financials.\n- Be scalable, secure, and future proof.\n- Support strategic, executive, and operational reporting levels.\n- Usability of the system is considered key.\n- Migrate the current POL data and system to the future system.\nWe are seeking options available to the University currently available in the market to include:\n- Strategic alignment, prioritisation and what-if analysis;\n- Portfolio, programme and project management;\n- Project planning, management, and execution;\n- Task management;\n- Financial management;\n- Reporting and analytics;\n- Benefits management;\n- Risk and issue management;\n- Change request management;\n- Dependency management;\n- POL Migration process; and\n- Intuitive User Experience and Interface.",
    "riskDetails": "As per RISK AND INSURANCE section of Document 2 - Terms and Conditions of Contract Services EXP2305.",
    "tenderPeriod": {
      "endDate": "2026-02-04T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "As per Schedule 5: Charges and Payment of Document 2 - Terms and Conditions of Contract Services EXP2305."
    },
    "enquiryPeriod": {
      "endDate": "2026-01-28T15:00:00+00:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
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      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://etendersni.gov.uk/epps/home.do",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-COH-RC000726",
      "name": "Ulster University",
      "roles": [
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      "address": {
        "region": "UKN0C",
        "country": "GB",
        "locality": "Coleraine",
        "postalCode": "BT52 1SA",
        "countryName": "United Kingdom",
        "streetAddress": "Cromore Road"
      },
      "details": {
        "url": "https://www.ulster.ac.uk/",
        "classifications": [
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            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
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            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Northern Irish devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "RC000726",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "procurement_enquiries@ulster.ac.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
2 Dec 2025 · 078867-2025 · planning
{
  "id": "078867-2025",
  "tag": [
    "planning"
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  "date": "2025-12-02T12:18:04Z",
  "ocid": "ocds-h6vhtk-05ecd1",
  "buyer": {
    "id": "GB-COH-RC000726",
    "name": "THE UNIVERSITY OF ULSTER"
  },
  "tender": {
    "id": "6282386 EXP/2305",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00"
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      }
    ],
    "items": [
      {
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        "relatedLot": "1",
        "deliveryAddresses": [
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            "region": "UKN",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKN0",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKN06",
            "country": "GB",
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          },
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            "country": "GB",
            "countryName": "United Kingdom"
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            "scheme": "CPV",
            "description": "Software implementation services"
          },
          {
            "id": "72268000",
            "scheme": "CPV",
            "description": "Software supply services"
          }
        ]
      }
    ],
    "title": "Integrated Project Management Information System (PMIS) Preliminary Market Engagement",
    "value": {
      "amount": 220000,
      "currency": "GBP",
      "amountGross": 264000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Ulster University has been using Microsoft’s Project Online (POL) system since 2019. Following Microsoft’s recent announcement to decommission Project Online in September 2026 with some system functionality ceasing from April 2026, the University is looking for alternative solutions from potential service providers in the marketplace to deliver the following aims:\n.\n- Establish a \"single source of truth\" for all project data.  \n- Standardise templates, reports, and processes.  \n- Future Capability to integrate with our financial systems. The new system should be the source of truth for project-level financials.  \n- Be scalable, secure, and future proof.  \n- Support strategic, executive, and operational reporting levels.  \n- Usability of the system is considered key.  \n- Migrate the current POL data and system to the future system. \n.\nWe are seeking options available to the University currently available in the market to include:\n.\n- Strategic alignment, prioritisation and what-if analysis;  \n- Portfolio, programme and project management;  \n- Project planning, management, and execution;  \n- Task management;  \n- Financial management;  \n- Reporting and analytics;  \n- Benefits management;  \n- Risk and issue management;  \n- Change request management;  \n- Dependency management;  \n- POL Migration process; and  \n- Intuitive User Experience and Interface. ",
    "communication": {
      "futureNoticeDate": "2026-01-12T23:59:59+00:00"
    },
    "aboveThreshold": false,
    "mainProcurementCategory": "services"
  },
  "parties": [
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      "id": "GB-COH-RC000726",
      "name": "THE UNIVERSITY OF ULSTER",
      "roles": [
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      "address": {
        "region": "UKN0C",
        "country": "GB",
        "locality": "Coleraine",
        "postalCode": "BT52 1SA",
        "countryName": "United Kingdom",
        "streetAddress": "Finance Office"
      },
      "details": {
        "url": "https://www.ulster.ac.uk/",
        "classifications": [
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            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          },
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            "description": "Northern Irish devolved regulations apply"
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      },
      "identifier": {
        "id": "RC000726",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "procurement_enquiries@ulster.ac.uk"
      }
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  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "078867-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/078867-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-12-02T12:18:04Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "met",
        "dateMet": "2025-10-10T00:00:00+01:00",
        "description": "The Preliminary Market Engagement for this requirement has now been concluded. A Request for Information (RFI) was issued on eSourcingNI on 26-Sep-25 under Project Code: Project_28878 / RFI Ref: PQQ_4683 which closed on 10-Oct-25.\n10 completed PME responses were received and the University opted to not follow up with any further engagement meetings / demonstrations due to sufficient information received from respondents following a short clarification period.  \nF01: Prior information notice (prior information only) \nNotice identifier: 2025/S 000-060231 \nProcurement identifier (OCID): ocds-h6vhtk-05a369 \nThe University initially believed this procurement was going to be below threshold but following indicative costs received in PME responses, we now believe this will be above threshold hence why this PME notice is retrospective. \nIt is anticipated that the resulting tender competition will be published via eTendersNI under CFT ID 6282386 in early 2026, however this is subject to change along with estimated tender publication date and contract start & end dates stated in this PME notice. "
      }
    ]
  },
  "initiationType": "tender"
}