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Find a TenderAwardedContract award notice
Published 2 Dec 2025, 12:18 GMT

Official UK procurement notice

Integrated Project Management Information System (PMIS)

Official notice

Authority: THE UNIVERSITY OF ULSTER (Education)

ServicesOpen procedureAbove threshold
Sectors: IT Services & Software (72) Delivery: Northern Ireland (UKN)
Published estimate£260,000≈ £130k / year · £312,000 inc. VAT · 1 value update52% below final estimate
Submissions closed 6 Feb 2026awarded 2 Apr 2026
Awarded to Parm AG
Contract term 2 yrsends 30 Mar 2028 · up to 30 Mar 2030 with extensions · starts 31 Mar 2026

What is being bought

Published requirement description

Ulster University has been using Microsoft's Project Online (POL) system since 2019.

Following Microsoft's recent announcement to decommission Project Online in September

2026 with some system functionality ceasing from April 2026, the University is looking for

alternative solutions from potential service providers in the marketplace to deliver the

following aims:

  • Establish a "single source of truth" for all project data.
  • Standardise templates, reports, and processes.
  • Future Capability to integrate with our financial systems. The new system should be the

source of truth for project-level financials.

Page 2 to 6

  • Be scalable, secure, and future proof.
  • Support strategic, executive, and operational reporting levels.
  • Usability of the system is considered key.
  • Migrate the current POL data and system to the future system.

We are seeking options available to the University currently available in the market to

include:

  • Strategic alignment, prioritisation and what-if analysis;
  • Portfolio, programme and project management;
  • Project planning, management, and execution;
  • Task management;
  • Financial management;
  • Reporting and analytics;
  • Benefits management;
  • Risk and issue management;
  • Change request management;
  • Dependency management;
  • POL Migration process; and
  • Intuitive User Experience and Interface.
  • The authority expects to re-tender this requirement around 1 Jan 2030, 23:59 GMT.

CPV: IT services: consulting, software development, Internet and support · Software implementation services · Software supply services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£260,000
Contract period: 31 Mar 2026 – 30 Mar 2028 (2 yrs) · up to 30 Mar 2030 with extensionsValue: £260,000 exc. VAT · £312,000 inc. VAT
Delivery: Northern Ireland
Extensions: The Services may need to change throughout the Term and the process for such review is the Variation procedure, which is set out in the Specified Terms and Schedule 12 of the Terms and Conditions of Contract. · The Contract will be for two (2) years initially, with an option to extend for any periods up to an including twenty-four (24) months.
72000000 IT services: consulting, software development, Internet and support72263000 Software implementation services72268000 Software supply services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Questions QS-01 - QS-05: 70%
  • Commercial Submission: 30%
Published award criteria (2)
  • Questions QS-01 - QS-05: Quality
  • Commercial Submission: Price
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Jan 2030
First published
2 Dec 2025, 12:18 GMT
Last source update
2 Apr 2026, 15:49 BST
Award evaluation window
Submission end – 16 Mar 2026
Authority reference
6282386
FTS notice number
2026/S 000-000903
Latest notice
Contract award notice (UK6)
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware implementation servicesSoftware supply services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-05ecd1 Find a Tender
Contract terms summary

As per Schedule 5: Charges and Payment of Document 2 - Terms and Conditions of Contract Services EXP2305.

Review and risk notes
Risks

As per RISK AND INSURANCE section of Document 2 - Terms and Conditions of Contract Services EXP2305.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
6 Feb 2026, 23:59 GMT
Clarification deadline
28 Jan 2026, 15:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps/home.do ↗

Timeline

2 Dec 2025 → 2 Apr 2026 · 9 dates
  1. Planning notice published323 days ago
    2 Dec 2025, 12:18 GMT
  2. Tender notice published287 days ago
    7 Jan 2026, 09:28 GMT
  3. Next notice expected281 days ago
    12 Jan 2026, 23:59 GMT
  4. Clarification questions by265 days ago
    28 Jan 2026, 15:00 GMT
  5. Submission deadline256 days ago
    6 Feb 2026, 23:59 GMT
  6. Award decision expected by218 days ago
    16 Mar 2026, 23:59 GMT
  7. Contract starts204 days ago
    31 Mar 2026, 00:00 BST
  8. Assessment summaries sent202 days ago
    2 Apr 2026, 00:00 BST
  9. Latest notice published201 days ago
    2 Apr 2026, 15:49 BST

Notice history

11 events · 4 releases on Find a Tender · since 2 Dec 2025
  1. Preliminary market engagement notice published
    2 Dec 2025, 12:18 GMT
    UK2
  2. Tender notice published
    7 Jan 2026, 09:28 GMT
    UK4
  3. Published value updated to £260,000
    7 Jan 2026, 09:28 GMT
    was £220,000
  4. Status changed to active
    7 Jan 2026, 09:28 GMT
  5. Procurement method changed
    7 Jan 2026, 09:28 GMT
  6. Deadline published: 4 Feb 2026, 23:59 GMT
    7 Jan 2026, 09:28 GMT
  7. Tender notice published
    3 Feb 2026, 17:09 GMT
    UK4
  8. Deadline moved to 6 Feb 2026, 23:59 GMT
    3 Feb 2026, 17:09 GMT
    +2 days · was 4 Feb 2026, 23:59 GMT
  9. Contract award notice published
    2 Apr 2026, 15:49 BST
    UK6
  10. Status changed to complete
    2 Apr 2026, 15:49 BST
  11. Contract signature expected
    30 Apr 2026, 23:59 BST
    scheduled
Routine re-releases (4)
  • 2025-12: 1 release · 2 Dec 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £124,8001 award inc. VAT; no net value published
Bids received 4
Awarded toValueDateStatus
Parm AGSME1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030Extensions: Option to extend for any period up to and including 24 months. · Options: The right to additional purchases while the contract is valid. The Services may need to change throughout the Term and the process for such review is the Variation procedure, which is set out in the Specified Terms and Schedule 12 of theTerms and Conditions of Contract.£124,800 inc. VAT2 Apr 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders · 15 at stage one00—

Contracting authority & participating public bodies

THE UNIVERSITY OF ULSTER

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-COH: RC000726 · GB-PPON: PDLT-6268-MWZV Finance Office, Coleraine, Northern Ireland, BT52 1SAContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Parm AGAwarded supplierGB-PPON: PLXZ-2584-THBP Bahnhofstrasse 31, Kreuzlingen, CH, 8280, CHContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender