Find a TenderAwarded

Published 13 Apr 2022, 08:02 BST

Official UK procurement notice

Integrated Facilities Management (IFM) Framework

Official notice

Authority: City of London Corporation (Local council)·Consortium: 2 public authorities

Framework agreement12 lotsServicesOpen procedureMax 6 lots per supplier

Sectors: Business Services & Consultancy (79) Delivery: UK

Framework ceiling (notional)£750,000,000total for 12 lots · framework ceiling, not attributable revenue

Submissions closed 18 May 2022awarded 10 Jan 2023

Lots 12max 6 won per supplier

What is being bought12 lots · detail below

Published requirement description

Contract award for the following; The City of London Corporation (contracting as the Mayor and Commonalty and Citizens of the City of London) as the Authority is putting in place a pan government Framework Agreement for provision of Integrated Facilities Management (IFM) services, for use by UK public sector bodies.

IFM is the consolidation of Facility Management (FM) services under a single supplier including hard and soft FM services bringing efficiencies in contract management, supply chain, project management and collaborative planning.

With the drive to digitalisation data, information and knowledge is no longer siloed, it is aggregated across the full spectrum of FM services and integrated into the management tasks, duties and resource planning.

By dividing property groups into six Lots which reflect the customer and clients’ requirements, tailored

service delivery models can be delivered in an integrated manner to provide FM services with differing

objectives and drivers based on clients’ needs and contract specifications which are adapted to meet these differing and unique requirements.

Suppliers can submit proposals to be shortlisted for Lots without restriction (i.e. suppliers can propose to be shortlisted for all six Lots). However to be shortlisted suppliers will need to demonstrate their skill and experience in delivering services relevant to the customer requirements for each Lot.

It will be open to all public sector bodies to use the Framework to undertake further competitions and

award IFM contracts.

CPV: Accommodation, building and window cleaning services · Building and facilities management services · Building services · Canteen and catering services · Catering services · Christmas tree · Cleaning and sanitation services · Cleaning services · Communications system maintenance services · Construction work · Construction work for school buildings · Cut flowers · +41 more

How this framework works

From the published notice

Places: up to 36 suppliers · 10 bids received (0.3 per place) · 12 appointed

Lots and requirements (12)Procurement structure

12 lots · 6 with a published value · win at most 6 of them

Every one of these 3 lots carries the same published figure, £50,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Corporate PropertyAwardedLot estimate not published

Integrated Facilities Management is the consolidation of Facility Management services

under a single supplier including hard and soft FM services bringing efficiencies in

contract management, supply chain, project management and collaborative planning.

This specific Lot is for provision of integrated facilities management services to a

corporate (non-commercial) property, or group of properties

Delivery: London

79993000 Building and facilities management services

Lot #2Investment PropertyAwardedLot estimate not published

Integrated Facilities Management is the consolidation of Facility Management services

under a single supplier including hard and soft FM services bringing efficiencies in

contract management, supply chain, project management and collaborative planning.

This specific Lot is for provision of integrated facilities management services to an

investment (commercial) property, or group of properties.

Delivery: London

79993000 Building and facilities management services

Lot #3Music and Arts VenuesAwardedLot estimate not published

Integrated Facilities Management is the consolidation of Facility Management services

under a single supplier including hard and soft FM services bringing efficiencies in

contract management, supply chain, project management and collaborative planning.

This specific Lot is for provision of integrated facilities management services to Music

and Arts Venues, or group of properties, including Music and Art Schools.

Delivery: London

79993000 Building and facilities management services

Lot #4Historic Buildings and ArchivesAwardedLot estimate not published

Integrated Facilities Management is the consolidation of Facility Management services

under a single supplier including hard and soft FM services bringing efficiencies in

contract management, supply chain, project management and collaborative planning.

This specific Lot is for provision of integrated facilities management services to Heritage

Properties and Archive Stores, or group of properties

Delivery: London

79993000 Building and facilities management services

Lot #5SchoolsAwardedLot estimate not published

Integrated Facilities Management is the consolidation of Facility Management services

under a single supplier including hard and soft FM services bringing efficiencies in

contract management, supply chain, project management and collaborative planning.

This specific Lot is for provision of integrated facilities management services to Schools,

or group of Schools

Delivery: London

79993000 Building and facilities management services

Lot #6Police and CourtsAwardedLot estimate not published

Integrated Facilities Management is the consolidation of Facility Management services

under a single supplier including hard and soft FM services bringing efficiencies in

contract management, supply chain, project management and collaborative planning.

This specific Lot is for provision of integrated facilities management services to

properties managed by the Police and Judiciary (Courts)

Delivery: London

79993000 Building and facilities management services

Lot #7Corporate PropertyPublished value£350,000,000

Facilities Management Services

Integrated Facilities Management is the consolidation of Facility Management services under a single supplier including hard and soft FM services bringing efficiencies in contract management, supply chain, project management and collaborative planning.

Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services for customers.

Tenderers will need to able to provide the services within London and one or more of the following geographical regions: East Midlands; East of England; North East England; North West England; South East England; South West England; West Midlands; Yorkshire & Humber; Scotland; Wales; and Northern Ireland.

This specific Lot is for provision of integrated facilities management services to a corporate property or group of properties.

Delivery: London

Variant bids: not allowed

03121200 Cut flowers 31141000 Water coolers 39298910 Christmas tree 45000000 Construction work 45452000 Exterior cleaning work for buildings 50000000 Repair and maintenance services

Lot #8Historic Buildings and ArchivesPublished value£100,000,000

Facilities Management Services

Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services for customers.

This specific Lot is for provision of integrated facilities management services to Heritage Properties and Archive Stores, or group of properties

Delivery: London

Variant bids: not allowed

03121200 Cut flowers 31141000 Water coolers 39298910 Christmas tree 45000000 Construction work 45452000 Exterior cleaning work for buildings 50000000 Repair and maintenance services

Lot #9Police and Courtsceiling above

Facilities Management Services

Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services for customers.

This specific Lot is for provision of integrated facilities management services to properties managed by the Police and Judiciary (Courts)

Delivery: London

Variant bids: not allowed

03121200 Cut flowers 31141000 Water coolers 39298910 Christmas tree 45000000 Construction work 45452000 Exterior cleaning work for buildings 50000000 Repair and maintenance services

Lot #10Commercial PropertyPublished value£150,000,000

Facilities Management Services

Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services for customers.

This specific Lot is for provision of integrated facilities management services to a commercial property or group of properties.

Delivery: London

Variant bids: not allowed

03121200 Cut flowers 31141000 Water coolers 39298910 Christmas tree 45000000 Construction work 45452000 Exterior cleaning work for buildings 50000000 Repair and maintenance services

Lot #11Music and Arts Venuesceiling above

Facilities Management Services

Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services for customers.

This specific Lot is for provision of integrated facilities management services to Music and Arts Venues, or group of properties, including Music and Art Schools.

Delivery: London

Variant bids: not allowed

03121200 Cut flowers 31141000 Water coolers 39298910 Christmas tree 45000000 Construction work 45452000 Exterior cleaning work for buildings 50000000 Repair and maintenance services

Lot #12Schoolsceiling above

Facilities Management Services

Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services for customers.

This specific Lot is for provision of integrated facilities management services to Schools, or group of Schools

Delivery: London

Variant bids: not allowed

03121200 Cut flowers 15894210 School meals 31141000 Water coolers 39160000 School furniture 39298910 Christmas tree 43324100 Equipment for swimming pools

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

Conditions of participation1

Suitability
Facilities Services
Tenderers must be able to provide the facilities services listed within the specification, either directly or through subcontracting arrangements.
Tenderers should have suitable relevant experience of delivering facilities management services to end customers / users groups relevant to the property group (Lot 1 to 6) they are bidding for.

What this means for your bid

“Integrated Facilities Management (IFM) Framework” is a framework: the contest is a place on its panel, up to 36 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 13 Apr 2022, 08:02 BST
Last source update: 10 Jan 2023, 15:19 GMT
Award evaluation window: 18 May 2022 – …
Authority reference: tender_301801/1052562
FTS notice number: 2023/S 000-000698
Classification (CPV): Accommodation, building and window cleaning servicesBuilding and facilities management servicesBuilding servicesCanteen and catering servicesCatering servicesChristmas treeCleaning and sanitation servicesCleaning servicesCommunications system maintenance servicesConstruction work
+43 more
Construction work for school buildingsCut flowers
Delivery area: UK
Official registry OCID: ocds-h6vhtk-032cff Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment
Performance terms: The City of London will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis using either the City's own published criteria, and/or Dun and Bradstreet reporting.
It will be at the sole discretion of the City of London to suspend or permanently remove the Service Provider from the Framework Agreement based on ongoing financial stability checks.
The City of London shall monitor the Service Provider's performance against the template framework key performance indicators, and the social value proposed by Service Providers, on behalf of the City of London and Awarding Bodies.

Publisher note: The procurement involves the establishment of a framework agreement Envisaged maximum number of participants to the framework agreement: 36 (six per Lot)

How it was run

Official notice

Run through: portal not identified

Language: EN

Appointment period ends: 18 May 2022, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 1440 days from the deadline
Bids opened: 18 May 2022, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

18 May 2022 → 10 Jan 2023 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
18 May 2022, 12:00 BST
Bids opened
18 May 2022, 12:00 BST
Notice published
10 Jan 2023, 15:19 GMT

Notice history

2 events · 2 releases on Find a Tender · since 10 Jan 2023

Status changed to complete
10 Jan 2023, 15:19 GMT
Buyer details updated
10 Jan 2023, 15:19 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 12admitted to the panel · see the list ↓

Bids received 10

Contracts signed 20latest 10 Jan 2023

36 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 11 of these contracts carry the same published figure, £50,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Lot 3 - Arts Venues
Signed
10 Jan 2023
Value
ceiling above
Status
active
Lot 3 - Arts Venues
Signed
1 Dec 2022
Value
ceiling above
Status
active
Lot 3 - Arts Venues
Signed
1 Dec 2022
Value
ceiling above
Status
active
Lot 3 - Arts Venues
Signed
1 Dec 2022
Value
ceiling above
Status
active
Lot 3 - Arts Venues
Signed
1 Dec 2022
Value
ceiling above
Status
active
Lot 3 - Arts Venues
Signed
1 Dec 2022
Value
ceiling above
Status
active
Lot 5 - Schools
Signed
1 Dec 2022
Value
ceiling above
Status
active
Lot 5 - Schools
Signed
1 Dec 2022
Value
ceiling above
Status
active
Lot 5 - Schools
Signed
1 Dec 2022
Value
ceiling above
Status
active
Lot 5 - Schools
Signed
1 Dec 2022
Value
ceiling above
Status
active
Lot 5 - Schools
Signed
1 Dec 2022
Value
ceiling above
Status
active
Contract 000698-2023-1
Signed
24 Nov 2022
Value
£350,000,000
Status
active
Lot 2- Commercial Property
Signed
24 Nov 2022
Value
£150,000,000
Status
active
Lot 2- Commercial Property
Signed
24 Nov 2022
Value
£150,000,000
Status
active
Lot 2- Commercial Property
Signed
24 Nov 2022
Value
£150,000,000
Status
active
Lot 2- Commercial Property
Signed
24 Nov 2022
Value
£150,000,000
Status
active
Lot 4 (Heritage & Mixed Use)
Signed
24 Nov 2022
Value
£100,000,000
Status
active
Lot 1 – Corporate Property
Signed
24 Nov 2022
Value
£350,000,000
Status
active
Lot 4 (Heritage & Mixed Use)
Signed
24 Nov 2022
Value
£100,000,000
Status
active
Lot 4 (Heritage & Mixed Use)
Signed
24 Nov 2022
Value
£100,000,000
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Corporate Property	12bids	—	—	—
2 · Investment Property	10bids · 10 electronic	—	—	—
3 · Music and Arts Venues	7bids	—	—	—
4 · Historic Buildings and Archives	8bids	—	—	—
5 · Schools	7bids	—	—	—
6 · Police and Courts	7bids	—	—	—
Whole notice	10bids · 10 electronic	—	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

City of London Corporation

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Guildhall, London, London, EC2P 2EJContact email, phone

Consortium members and other public bodies

The Mayor and Commonalty and Citizens of the City of London ("the City of London") and the City of London PoliceContracting authorityRegional or local authorityGeneral public services London, UKContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Cabinet OfficeMediation body Whitehall
High Court of England and WalesReview body London
See VI.4.1) Review body field of this contract award noticeReview contact point London

Framework contractors & participating bidders

15 commercial parties on the notice

ABM Facility Services UK LimitedFramework contractor London, UK
Apleona HSG LimitedFramework contractor London, UK
Atalian Servest Integrated Solutions LimitedFramework contractor Loanhead, UK
Atalian Servest Integrated Solutions LimitedFramework contractor Midlothian, UK
BAM FM LimitedFramework contractor Hemel Hempstead, UK
Bellrock Property and Facilities Management LimitedFramework contractor Leicester, UK
Bouygues E&S Solutions LimitedFramework contractor London, UK
CBRE Managed Services LimitedFramework contractor London, UK
DMA Maintenance LimitedFramework contractor Gillingham, UK
ISS Mediclean LimitedFramework contractor Weybridge, UK

Show 5 more suppliers

MACE Operate LimitedFramework contractor London, UK
Mace Operate LimitedFramework contractor London, UK
Skanska Construction UK LimitedFramework contractor Rickmansworth, UK
Wates Property Services LimitedFramework contractor London, UK
Wates Property Services LimitedFramework contractor Leatherhead, UK

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria

What is being bought12 lots · detail below

How this framework works

Lots and requirements (12)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications (2)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).