Official UK procurement notice
(Instrumental Music) Provision of Alternative Education to Respect Collaboration Trust
Authority: RESPECT COLLABORATION TRUST (Public body)·On behalf of: PHP LAW LLP
What is being bought
Published requirement descriptionThe Trust (RCT) has a statutory duty to make arrangements for the provision of appropriate education otherwise than at school, for children of compulsory school age who, by reason of suspension or exclusion from school or otherwise, will not receive a suitable education without these arrangements. The Trust are looking to run tender processes to procure suitably experienced and qualified providers to deliver their programme of Alternative Provision. Individual Tenders will be run for each type of AP Provision needed. The estimated contract value would be for all AP Provision for one academic year. As a Contract under the Light Touch Regime the contracts could be extended each year if the provision continues to be needed.
- The authority expects to re-tender this requirement around 1 Jan 2031, 23:59 GMT.
CPV: Education and training services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£100,000
- Economic & financial standing
Public Liability – Minimum £5 million b. Employers Liability – Minimum £5 million (where applicable) c. Motor – to cover any vehicles/drivers used to transport pupils (where applicable) d. Cyber Liability - £250K - £1 million (depending on size of company) e. Abuse/Sexual Misconduct Liability – Standalone or often included in Public Liability *There is a legal requirement for certain employers to hold Employer’s (Compulsory) Liability Insurance of £5 million as a minimum. See the Health and Safety Executive website for more information: www.hse.gov.uk/pubns/hse39.pdf ↗.
- Technical & professional ability
Please provide details of up to two contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from either the public or private sectors (which may include samples of grant-funded work). Where this procurement is for goods or services, the examples must be from the past three years. The named contact provided should be able to provide written evidence to confirm the accuracy of the information provided. For consortium bids, or where you have indicated that you are relying on an associated person to meet the technical ability, you should provide relevant examples of where the associated person has delivered similar requirements. If this is not possible (e.g. the consortium is newly formed or a special purpose vehicle is to be created for this contract) then three separate examples should be provided between the principal member(s) of the proposed consortium or members of the special purpose vehicle or sub-contractors (three examples are not required from each member). If you are a new start-up company and cannot provide at least one example of previous contracts that are relevant to the requirement, in no more than 500 words please provide an explanation for this and how you meet the conditions of participation relating to technical ability. NB a ‘new start up company’ is defined only as a company that has been trading less than 12 months at the point of tender submission, and/or is unable to provide the minimum number of contract references requested due to limited trading history The submission of alternative evidence does not guarantee acceptance. The Authority reserves the right to assess the overall risk associated with appointing a start‑up organisation and may reject a Tender where it considers that insufficient assurance has been provided
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Questions: 70%
- Price: 30%
Published award criteria (2)
- Quality Questions: Service Offer 1 6 Provision Location 1 6 Staffing Qualifications and Experience 3 18 Course Provision 2 12 Progress Tracking and Outcomes 3 18 Attendance 3 18 Behavioural and Safeguarding Management 3 18 Quality Assurance and Compliance 2 12 Policies 3 18 Total Score 126
- Price
- Economic & financial standing
Public Liability – Minimum £5 million b. Employers Liability – Minimum £5 million (where applicable) c. Motor – to cover any vehicles/drivers used to transport pupils (where applicable) d. Cyber Liability - £250K - £1 million (depending on size of company) e. Abuse/Sexual Misconduct Liability – Standalone or often included in Public Liability *There is a legal requirement for certain employers to hold Employer’s (Compulsory) Liability Insurance of £5 million as a minimum. See the Health and Safety Executive website for more information: www.hse.gov.uk/pubns/hse39.pdf ↗.
- Technical & professional ability
Please provide details of up to two contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from either the public or private sectors (which may include samples of grant-funded work). Where this procurement is for goods or services, the examples must be from the past three years. The named contact provided should be able to provide written evidence to confirm the accuracy of the information provided. For consortium bids, or where you have indicated that you are relying on an associated person to meet the technical ability, you should provide relevant examples of where the associated person has delivered similar requirements. If this is not possible (e.g. the consortium is newly formed or a special purpose vehicle is to be created for this contract) then three separate examples should be provided between the principal member(s) of the proposed consortium or members of the special purpose vehicle or sub-contractors (three examples are not required from each member). If you are a new start-up company and cannot provide at least one example of previous contracts that are relevant to the requirement, in no more than 500 words please provide an explanation for this and how you meet the conditions of participation relating to technical ability. NB a ‘new start up company’ is defined only as a company that has been trading less than 12 months at the point of tender submission, and/or is un…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Jan 2031
- First published
- 26 Aug 2026, 14:20 BST
- Last source update
- 19 Oct 2026, 13:12 BST
- Award evaluation window
- Submission end – 30 Sept 2026
- Authority reference
RCT01.06- FTS notice number
2026/S 000-081373- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06ecc0Find a Tender- Contract terms summary
Specific costs of placement should be included in the tender application and remain in place for the full academic year. Placements costs will be reviewed between the commissioner and provider annually and any agreed changes confirmed in writing to be effective for the next academic year. Pupils who are in receipt of Free School Meals must be provided with an appropriate meal where the provider is offering a full day placement. Providers should make adequate provision for this meal in accordance with School food standards practical guide, up to the value of the current free school meal price of Derby City Local Authority. Costs incurred by providers in the provision of a free school meal should be invoiced separately to the contract invoices. Costs will only be reimbursed up to the current free school meal value.
- Risks
Safeguarding – Weak safeguarding processes, incomplete DBS checks, or poor supervision of vulnerable pupils.
- Quality of Education – Provision not meeting curriculum/SEND needs, inconsistent attendance management, weak reintegration support.
- Data Protection – Risks around pupil data handling, insecure systems, or storage outside the UK without approval.
- Compliance – Failure to meet statutory AP guidance, equality duties, or contractual/social value commitments.
- Financial Stability Provider insolvency, unexpected costs, or gaps in insurance and liability cover.
- Operational Delivery – Staffing shortages, high turnover, lack of specialist skills, or unreliable transport/logistics.
- Reputational Risk – Complaints, negative outcomes, or scrutiny from regulators reflecting poorly on the school/Trust.
- Contract Management Poor reporting, missed KPIs, unclear escalation routes, or limited evidence of impact.
How it was run
Official notice- Submission deadline
- 23 Sept 2026, 12:00 BST
- Clarification deadline
- 23 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
26 Aug 2026 → 2 Nov 2026 · 7 dates- Tender notice published55 days ago26 Aug 2026, 14:20 BST
- Clarification questions by27 days ago23 Sept 2026, 12:00 BST
- Submission deadline27 days ago23 Sept 2026, 12:00 BST
- Award decision expected by19 days ago30 Sept 2026, 23:59 BST
- Assessment summaries sent1 day ago19 Oct 2026, 00:00 BST
- Latest notice published1 day ago19 Oct 2026, 13:12 BST
- Today20 Oct 2026
- Contract startsin 13 days2 Nov 2026
Notice history
5 events · 2 releases on Find a Tender · since 26 Aug 2026- Tender notice published26 Aug 2026, 14:20 BSTUK4
- Contract award notice published19 Oct 2026, 13:12 BSTUK6
- Status changed to complete19 Oct 2026, 13:12 BST
- Buyer details updated19 Oct 2026, 13:12 BST
- Contract signature expected22 Oct 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| G MusicSME2 Nov 2026 – 1 Nov 2027 · up to 1 Nov 2031Extensions: Rolling year on year for 5 years (1+1+1+1+1) · Options: The right to additional purchases while the contract is valid. The scope of this agreement is not restricted by pupil numbers. It is anticipated that places will be purchased on an ad hoc basis, dependant on the pupil's requirements and capacity of the best value provider. However, it will be possible, in some areas, for core places to be arranged on a regular basis. | £100,000 | 16 Oct 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- PHP LAW LLPProcess contact pointProcuring entityProcurement Consultant
Bidders & participating suppliers
1 commercial party on the notice- G MusicAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender