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Published 20 Mar 2026, 10:35 GMT

Official UK procurement notice

Inspection & Testing of Fire Fighting Equipment for Cardiff and Vale Health Board

Official notice

Procurement agent: Cardiff and Vale University Health Board·On behalf of: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Repair & Maintenance (50) Delivery: Wales (UKL22)
Published estimate£310,000≈ £103k / year · £372,000 inc. VAT4.3% below published estimate
Submissions closed 4 May 2026awarded 22 Sept 2026
Awarded to Hartson Fire Limited
Contract term 3 yrsends 30 Nov 2029 · up to 30 Nov 2031 with extensions · starts 1 Dec 2026

What is being bought

Published requirement description

The scope of the work will be to carry out annual servicing and six-monthly inspections of firefighting equipment throughout Cardiff & Vale University Health Board sites. Due to the complex nature of Healthcare premises it is imperative that firefighting equipment is maintained. This equipment can play a vital part in preventing the spread of fire and therefore reduce the risks to life and/or property.

The purpose of Fire Fighting equipment maintenance is to ensure the equipment will function correctly in the event that it is needed. Any faults with the equipment will be identified and rectified quickly, safely and efficiently via a well-run maintenance contract. Goods and services provided under this contract will be in accordance with the following

standards:

  • HTM 05-02 Firecode
  • BS 5306 Part 1

Page 2 to 6

Page 2 to 7

  • BS EN 671-3
  • BS 9999

Fire Hydrant & Dry Riser Inspection & Servicing - 6 Monthly & Annual

Fire Hose Inspection & Servicing - Annual

Servicing & Supply of Portable Fire Fighting Equipment - Annual

Following the tender process and evaluation of responses, the Health Board have awarded this contract.

CPV: Repair and maintenance services of measuring, testing and checking apparatus

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£310,000
Contract period: 1 Dec 2026 – 30 Nov 2029 (3 yrs) · up to 30 Nov 2031 with extensionsValue: £310,000 exc. VAT · £372,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 2 years to be taken in annual tranches at the sole discretion of the Health Board (+1+1)
50410000 Repair and maintenance services of measuring, testing and checking apparatus

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Technical: 40%
  • Commercial: 60%
Published award criteria (2)
  • Technical
  • Commercial
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Mar 2026, 10:35 GMT
Last source update
13 Oct 2026, 10:46 BST
Award evaluation window
Submission end – 2 Nov 2026
FTS notice number
2026/S 000-031599
Latest notice
Contract details notice (UK7)
Classification (CPV)
Repair and maintenance services of measuring, testing and checking apparatus
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-067003 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
4 May 2026, 12:00 BST
Clarification deadline
27 Apr 2026, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

etenderwales.ukp.app.jaggaer.com/home.html ↗

Timeline

20 Mar 2026 → 1 Dec 2026 · 11 dates
  1. Planning notice published214 days ago
    20 Mar 2026, 10:35 GMT
  2. Market engagement207 days ago
    27 Mar 2026, 23:59 GMT

    Please note, the tender opportunity has not been posted yet, this is a Pre-Market Engagement Notice to make the market aware we will be going out to tender on the 30th March 2026.

    If you require any further information regarding this notice please contact the contract manager.

  3. Next notice expected204 days ago
    30 Mar 2026, 23:59 BST
  4. Tender notice published196 days ago
    7 Apr 2026, 16:06 BST
  5. Clarification questions by176 days ago
    27 Apr 2026, 14:00 BST
  6. Submission deadline169 days ago
    4 May 2026, 12:00 BST
  7. Assessment summaries sent29 days ago
    22 Sept 2026, 00:00 BST
  8. Standstill ends19 days ago
    1 Oct 2026, 23:59 BST
  9. Latest notice published8 days ago
    13 Oct 2026, 10:46 BST
  10. Today
    20 Oct 2026
  11. Award decision expected byin 13 days
    2 Nov 2026, 23:59 GMT
  12. Contract startsin 41 days
    1 Dec 2026

Notice history

10 events · 4 releases on Find a Tender · since 20 Mar 2026
  1. Preliminary market engagement notice published
    20 Mar 2026, 10:35 GMT
    UK2
  2. Tender notice published
    7 Apr 2026, 16:06 BST
    UK4
  3. Status changed to active
    7 Apr 2026, 16:06 BST
  4. Procurement method changed
    7 Apr 2026, 16:06 BST
  5. Deadline published: 4 May 2026, 12:00 BST
    7 Apr 2026, 16:06 BST
  6. Contract award notice published
    22 Sept 2026, 15:09 BST
    UK6
  7. Status changed to complete
    22 Sept 2026, 15:09 BST
  8. Buyer details updated
    22 Sept 2026, 15:09 BST
  9. Contract signature expected
    6 Oct 2026, 23:59 BST
    scheduled
  10. Contract details notice published
    13 Oct 2026, 10:46 BST
    UK7
Routine re-releases (4)
  • 2026-03: 1 release · 20 Mar 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £296,7651 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 8 Oct 2026
Awarded toValueDateStatus
Hartson Fire LimitedSME1 Dec 2026 – 30 Nov 2029 · up to 30 Nov 2031Extensions: To be taken in annual tranches at the sole discretion of the Health Board£296,76522 Sept 2026Awarded

Contracts

  • Inspection & Testing of Fire Fighting Equipment for Cardiff and Vale Health Board · Hartson Fire LimitedSME

    Signed
    8 Oct 2026
    Value
    £296,765
    Period
    1 Dec 2026 – 30 Nov 2029 · up to 30 Nov 2031 with extensions
    Status
    active
    Extensions
    To be taken in annual tranches at the sole discretion of the Health Board

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders30—

Contracting authority & participating public bodies

2 public bodies on the notice

Cardiff and Vale University Health Board

Procurement agentPublic authority - central governmentWelsh devolved regulations apply GB-PPON: PPPR-7969-BTJG Maes-Y-Coed Road, Cardiff, Wales, CF14 4HHContact name, email

Clients of the procurement agent

Bidders & participating suppliers

1 commercial party on the notice
  • Hartson Fire LimitedAwarded supplierGB-PPON: PPDH-9539-NDVX 36 Golwg Y Waun, Swansea, Wales, SA7 0HEContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure