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Official procurement procedure

Inside the Archive – Exhibition Resources for Touring

No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: British Film Institute: "Inside the Archive – Exhibition Resources for Touring". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityBritish Film InstituteScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: British Film Institute
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for British Film Institute. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
5.5%Historical Average
Based on 6 comparable awards
Competition Density
8.6Bids / Report
11.1% of reports have one bid
Supplier ConcentrationLow Concentration
Soluble LtdTop vendor: 23.6% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 24 active published awards; 27 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
Soluble Ltd3 wins£749,761
PACE PRESTIGE SERVICES LTD1 win£500,000
Addison Lee Ltd2 wins£270,000
MCD Heritage Ltd1 win£215,963
ALMA ECONOMICS LIMITED1 win£175,000
Procedure terms
Contracting AuthorityBritish Film Institute
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published19 May 2025, 15:48 BST
Last source update19 May 2025, 15:48 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-04f9d4
What is being bought
The BFI looks after one of the largest and most important collections of film and television in the world. Its teams of experts ensure that the collection is preserved and developed for future generations and made widely accessible to today’s audiences. ‘Inside the Archive’, developed for Strand 1 of the Our Screen Heritage programme, aims to bring the archive to life by better communicating how we collect, preserve and restore film. For more information please see Inside the Archive webpage; the Inside the Archive Playlist on the BFI YouTube Channel, and the Inside the Archive Weekly Blog. We are now looking to commission a body of interpretive materials to form an exhibition that will tour to a range of partner venues including but not limited to multi-arts centres, cultural and community cinemas, libraries, museums and education spaces, as well as events and festivals across the UK. The exhibition will be in situ for short periods only – from one day to one week. The resources must therefore be transportable and ‘pop-up’ and able to adapt to different environments. Ideally, we would be looking for an audio-visual resource that enables people to explore ‘Inside the Archive’ in a way that is accessible, relevant and engaging - accompanied by a selection of graphic panels to convey additional information. But we welcome creative responses to this brief and, due to the short timelines, encourage respondents to embrace their strengths and build on work delivered for previous projects.
What changed
From the official release history
  1. tender value changed
    19 May 2025, 15:48 BST
  2. Status changed to complete
    19 May 2025, 15:48 BST
  3. Official notice release published
    19 May 2025, 15:48 BST
  4. Submission deadline changed to published date
    19 May 2025, 15:48 BST
  5. Published value updated to £33,333
    28 Mar 2025, 10:07 GMT
  6. Status changed to active
    28 Mar 2025, 10:07 GMT
  7. Official notice release published
    28 Mar 2025, 10:07 GMT
  8. Submission deadline changed to 1 May 2025, 13:00 BST
    28 Mar 2025, 10:07 GMT
  9. Buyer information updated
    28 Mar 2025, 10:07 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #LOT-0001
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    19 May 2025, 15:48 BST
  2. Award active
    19 May 2025, 01:00 BST · £33,333
Commercial outcome and competition
Awards
Advanced Thinking Systems LTD
£33,333 · 19 May 2025, 01:00 BST · active
ContractsNo contract published
Bid statistics
bids: 10 (lot LOT-0001)
finalStageBids: 1 (lot LOT-0001)
smeFinalStageBids: 0 (lot LOT-0001)
vcseFinalStageBids: 0 (lot LOT-0001)
Buyer and organisations in this procedure

British Film Institute

Contracting authority GB-CHC-287780
View buyer profile
  • British Film Institute
    buyer

    GB-CHC: 287780
    21 STEPHEN STREET, LONDON, UKI31, W1T 1LN, GB
  • Advanced Thinking Systems LTD
    supplier
    tenderer

    GB-COH: 02990563
    100 Nest Business Park, Martin Road, Havant, UKJ35, PO9 5TL, GB
Award and contract changes
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published