Official UK procurement notice
Inside the Archive – Exhibition Resources for Touring
Authority: British Film Institute (Charity / VCSE)
What is being bought
Published requirement descriptionThe BFI looks after one of the largest and most important collections of film and television in the world. Its teams of experts ensure that the collection is preserved and developed for future generations and made widely accessible to today’s audiences.
‘Inside the Archive’, developed for Strand 1 of the Our Screen Heritage programme, aims to bring the archive to life by better communicating how we collect, preserve and restore film. For more information please see Inside the Archive webpage; the Inside the Archive Playlist on the BFI YouTube Channel, and the Inside the Archive Weekly Blog.
We are now looking to commission a body of interpretive materials to form an exhibition that will tour to a range of partner venues including but not limited to multi-arts centres, cultural and community cinemas, libraries, museums and education spaces, as well as events and festivals across the UK. The exhibition will be in situ for short periods only – from one day to one week. The resources must therefore be transportable and ‘pop-up’ and able to adapt to different environments. Ideally, we would be looking for an audio-visual resource that enables people to explore ‘Inside the Archive’ in a way that is accessible, relevant and engaging - accompanied by a selection of graphic panels to convey additional information. But we welcome creative responses to this brief and, due to the short timelines, encourage respondents to embrace their strengths and build on work delivered for previous projects.
CPV: Advertising and marketing services · Audio-visual equipment · Marketing services · Promotional services · Sports-event promotion services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Quality 80%, Price (Value for Money) 20%
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 Mar 2025, 10:07 GMT
- Last source update
- 19 May 2025, 15:48 BST
- Authority reference
2025/426- FTS notice number
2025/S 000-011687- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-04f9d4Find a Tender
How it was run
Official notice- Submission deadline
- 1 May 2025, 13:00 BST
- Clarification deadline
- 24 Apr 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
www.in-tendhost.co.uk/bfi/aspx/Home ↗ Please log-in or register here for full tender details.
Timeline
28 Mar 2025 → 2 Jun 2025 · 5 dates- Tender notice published28 Mar 2025, 10:07 GMT
- Clarification questions by24 Apr 2025, 13:00 BST
- Submission deadline1 May 2025, 13:00 BST
- Latest notice published19 May 2025, 15:48 BST
- Contract starts2 Jun 2025
Notice history
4 events · 2 releases on Find a Tender · since 28 Mar 2025- Tender notice published28 Mar 2025, 10:07 GMTUK4
- Contract award notice published19 May 2025, 15:48 BSTUK6
- Status changed to complete19 May 2025, 15:48 BST
- Contract signature expected22 May 2025, 00:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Advanced Thinking Systems Ltd (t/a ATS Heritage)SME26 May 2025 – 26 Nov 2025 · up to 26 Mar 2026Extensions: If further work is required. | £33,333 | 19 May 2025 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 10 at stage one | 0 | 0 | — |
Who bid
- wonAdvanced Thinking Systems LTDSME · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Advanced Thinking Systems LTDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender