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Find a TenderAwardedContract details notice
Published 6 May 2025, 16:05 BST

Official UK procurement notice

Inicio Educational Trust - Cleaning Tender

Official notice

Authority: Lumero Educational Trust (Public body)·On behalf of: RIVA Partnership Ltd

ServicesCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable
Sectors: Cleaning & Environmental Services (90) Delivery: South East (UKJ4)
Published estimate£1,420,538≈ £775k / year · £1,704,645 inc. VAT30.6% above published estimate
Submissions closed 6 Jun 2025awarded 16 Sept 2025
Awarded to Cleantec Services Limited
Contract term 1 yr 10 moends 1 Sept 2027 · up to 1 Sept 2030 with extensions · starts 20 Oct 2025

What is being bought

Published requirement description

The successful tenderer will be required to provide cleaning services to all 8 Primary Schools within Inicio Educational Trust.

The contract term being tendered is for just under 2 years, from 20/10/2025 – 30/08/2027. There is an option for a further extension period for up to three additional years to 30/08/2030. The initial term of the contract is set such that this aligns with the expiry of the Secondary school cleaning contracts. This allows the option to either tender as a whole Trust at this point, or for this Primary school contract to be extended for a further 3 years.

The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.

The schools are keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.

The schools expect both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The schools expect a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.

The Trust is not obliged to accept the lowest price submitted for this tender, rather the Trust is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The Trust seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Please note this is a growing Trust and any other schools that may join the Trust during the tenure of this new cleaning contract may, at the Trust’s discretion, be added to this contract.

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

  • How the procedure runs: This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Full details are available within the PSQ instructions document. Step 2 will be the Invitation To Tender (ITT) after shortlisting where the evaluation of tender response will be set as 35% price and 65% quality. Please note this is a growing Trust and any other schools that may join the Trust during the tenure of this new cleaning contract may, at the Trust’s discretion, be added to this contract.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yr 10 moSMEVCSEPublished value£1,420,538
Contract period: 20 Oct 2025 – 1 Sept 2027 (1 yr 10 mo) · up to 1 Sept 2030 with extensionsValue: £1,420,538 exc. VAT · £1,704,645 inc. VAT
Delivery: South EastEligibility: SME eligibleVCSE eligible
Extensions: The contract may be extended from 31/08/2027 for up to a maximum of 3 years to 31/08/2030
90919300 School cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 35%
Published sub-criteria (2)
  • Criterion 2: 65%
  • Criterion 1: 35%
Published award criteria (2)
  • Criterion 1: Long criteria description
  • Criterion 2: Long criteria description
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
6 May 2025, 16:05 BST
Last source update
23 Oct 2025, 10:05 BST
Award evaluation window
Submission end – 20 Sept 2025
FTS notice number
2025/S 000-019181
Latest notice
Contract details notice (UK7)
Classification (CPV)
School cleaning services
Delivery area
South East (UKJ4)
Official registry OCID
ocds-h6vhtk-050d57 Find a Tender
How it runs

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Full details are available within the PSQ instructions document.

Step 2 will be the Invitation To Tender (ITT) after shortlisting where the evaluation of tender response will be set as 35% price and 65% quality. Please note this is a growing Trust and any other schools that may join the Trust during the tenure of this new cleaning contract may, at the Trust’s discretion, be added to this contract.

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Requests to participate (first stage)
6 Jun 2025, 13:00 BST
Submission deadline
6 Jun 2025, 13:00 BST
Clarification deadline
6 Jun 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/respond/73SUNRCWD8 ↗

Timeline

6 May 2025 → 23 Oct 2025 · 8 dates
  1. Tender notice published
    6 May 2025, 16:05 BST
  2. Clarification questions by
    6 Jun 2025, 13:00 BST
  3. Submission deadline
    6 Jun 2025, 13:00 BST
  4. Assessment summaries sent
    16 Sept 2025, 00:00 BST
  5. Award decision expected by
    20 Sept 2025, 00:59 BST
  6. Standstill ends395 days ago
    25 Sept 2025, 23:59 BST
  7. Contract starts371 days ago
    20 Oct 2025
  8. Latest notice published367 days ago
    23 Oct 2025, 10:05 BST

Notice history

5 events · 3 releases on Find a Tender · since 6 May 2025
  1. Tender notice published
    6 May 2025, 16:05 BST
    UK4
  2. Contract award notice published
    16 Sept 2025, 16:05 BST
    UK6
  3. Status changed to complete
    16 Sept 2025, 16:05 BST
  4. Contract signature expected
    30 Sept 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    23 Oct 2025, 10:05 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,854,5451 award exc. VAT
Bids received 53 from SMEs
Contracts signed 1latest 19 Oct 2025
Awarded toValueDateStatus
Cleantec Services LimitedSME20 Oct 2025 – 31 Aug 2027 · up to 31 Aug 2030Extensions: The contract may be extended from 31/08/2027 for up to a maximum of 3 years to 31/08/2030£1,854,54516 Sept 2025Awarded

Contracts

  • Contract 1 · Cleantec Services LimitedSME

    Signed
    19 Oct 2025
    Value
    £1,854,545
    Period
    20 Oct 2025 – 31 Aug 2027 · up to 31 Aug 2030 with extensions
    Status
    active
    Extensions
    The contract may be extended from 31/08/2027 for up to a maximum of 3 years to 31/08/2030

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders30—

Contracting authority & participating public bodies

2 public bodies on the notice

Inicio Educational Trust

Contracting authorityPublic authority - sub-central government GB-PPON: PLCW-6864-PMVP St.Nicolas Lane, Logs Hill, Chislehurst, London, BR7 5LJContact name, email, phone

Other public bodies

  • RIVA Partnership LtdProcuring entityConsultancy supporting the trust in this procurementGB-PPON: PPWL-9222-MYRJ Farnham, South EastContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • CleanTEC Services LtdAwarded supplierGB-COH: 04155336 Unit 2 Handford Court, Garston Lane, Watford, East of England, WD25 9EJContact name, email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender