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Published 13 Dec 2022, 16:03 GMT

Official UK procurement notice

In-Work Support Service · UK public procurement notice

Official notice

Authority: Llywodraeth Cymru / Welsh Government (Central government)

7 lotsServicesOpen procedureSME suitable
Sectors: Health & Social Care (85)Community & Cultural Services (98) Delivery: Wales (UKL)
Awarded value£8,028,4297 contracts · exc. VAT
Submissions closed 30 Jan 2023awarded 17 Mar 2023
Awarded to RCS +4 more7 awards

What is being bought7 lots · detail below

Published requirement description

The requirements of the contracts services are:-

  • Prevent job loss due to work-limiting health conditions by providing rapid access to early, work-focussed interventions that help employees on, a sickness absence to return to work sooner than would be possible without the intervention or in the case of presentees, to remain in work; and
  • Provide support to predominantly employees from Small & Medium-sized Enterprises (SMEs) in the private and third sector, who generally lack access to occupational health (OH) services. Sickness absentee and presentee participation rate of at least 75% from the private and third sector, is aimed for from the service.
  • Support will also be available to SME managers and employees to help improve workplace health and wellbeing.

Contracts will be awarded to deliver the service in 7 separate Lots or regional areas.

  • Recurrence: 2+2

CPV: Health and social work services · Health services · Physical well-being services

Lots and requirements (7)Procurement structure

7 lots · all with a published value (£20,550,000 together) · same evaluation weights on every lot
Lot #1In-Work Support Service - Lot 1: North WalesAwardedRenewalPublished value£4,500,000

The requirements of the contract services are:-

  • Prevent job loss due to work-limiting health conditions by providing rapid access to early, work-focussed interventions that help employees on, a sickness absence to return to work sooner than would be possible without the intervention or in the case of presentees, to remain in work; and
  • Provide support to predominantly employees from Small & Medium-sized Enterprises (SMEs) in the private and third sector, who generally lack access to occupational health (OH) services. Sickness absentee and presentee participation rate of at least 75% from the private and third sector, is aimed for from the service.
  • Support will also be available to SME managers and employees to help improve workplace health and wellbeing.

Contracts will be awarded to deliver the service in 7 separate Lots or regional areas. Additional information: The value in II.2.6 is the maximum contract value for the initial contract period and the optional extension period.

Delivery: Wales
Extensions: up to 24 months contract extensionVariant bids: not allowed
85000000 Health and social work services85100000 Health services98330000 Physical well-being services
Lot #2In-Work Support Service - Lot 2: GwentAwardedRenewalPublished value£3,800,000
Delivery: Wales
Extensions: up to 24 months contract extensionVariant bids: not allowed
85000000 Health and social work services85100000 Health services98330000 Physical well-being services
Lot #3In-Work Support Service - Lot 3: DyfedAwardedRenewalPublished value£2,450,000
Delivery: Wales
Extensions: up to 24 months contract extensionVariant bids: not allowed
85000000 Health and social work services85100000 Health services98330000 Physical well-being services
Lot #4In-Work Support Service - Lot 4: Swansea BayAwardedRenewalPublished value£2,550,000
Delivery: Wales
Extensions: up to 24 months contract extensionVariant bids: not allowed
85000000 Health and social work services85100000 Health services98330000 Physical well-being services
Lot #5In-Work Support Service - Lot 5: Cwm TafAwardedRenewalPublished value£2,900,000
Delivery: Wales
Extensions: up to 24 months contract extensionVariant bids: not allowed
85000000 Health and social work services85100000 Health services98330000 Physical well-being services
Lot #6In-Work Support Service - Lot 6: PowysAwardedRenewalPublished value£850,000
Delivery: Wales
Extensions: up to 24 months contract extensionVariant bids: not allowed
85000000 Health and social work services85100000 Health services98330000 Physical well-being services
Lot #7In-Work Support Service - Lot 7: Cardiff and ValeAwardedRenewalPublished value£3,500,000
Delivery: Wales
Extensions: up to 24 months contract extensionVariant bids: not allowed
85000000 Health and social work services85100000 Health services98330000 Physical well-being services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 7 lots
Quality: 80%Price: 20%
Published sub-criteria (2)
  • Technical: 80%
  • Cost: 20%
Published award criteria (2)
  • Technical: 80
  • Cost: 20
Conditions of participation2
  • Suitability

    as stated in the tender documents

  • Technical & professional ability

    as stated in the tender documents

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2+2
First published
13 Dec 2022, 16:03 GMT
Last source update
6 Apr 2023, 14:51 BST
Award evaluation window
30 Jan 2023 – …
Authority reference
C151/2022/2023
FTS notice number
2023/S 000-010195
Classification (CPV)
Health and social work servicesHealth servicesPhysical well-being services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-038d1d Find a Tender
Contract terms
Performance terms

as stated in the tender documents

Publisher note: The contract values included for each Lot are for the initial contract term of 2 years (WA Ref:130652)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗

Submission deadline
30 Jan 2023, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
180 days from the deadline
Bids opened
30 Jan 2023, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

30 Jan 2023 → 6 Apr 2023 · 3 dates
  1. Submission deadline
    30 Jan 2023, 14:00 GMT
  2. Bids opened
    30 Jan 2023, 14:00 GMT
  3. Notice published
    6 Apr 2023, 14:51 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    6 Apr 2023, 14:51 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 7
Awarded value £8,028,4297 contracts exc. VAT
Bids received 1514 from SMEs
Contracts signed 7latest 17 Mar 2023
Awarded toValueDateStatus
Lot 1 · In-Work Support Service - Lot 1: North Wales1 award
RCSSME£2,038,597 †—Awarded
Lot 2 · In-Work Support Service - Lot 2: Gwent1 award
Case-uk LimitedSME£1,214,675 †—Awarded
Lot 3 · In-Work Support Service - Lot 3: Dyfed1 award
RCSSME£1,103,049 †—Awarded
Lot 4 · In-Work Support Service - Lot 4: Swansea Bay1 award
RCSSME£1,149,926 †—Awarded
Lot 5 · In-Work Support Service - Lot 5: Cwm Taf1 award
Case-uk LimitedSME£1,019,575 †—Awarded
Lot 6 · In-Work Support Service - Lot 6: Powys1 award
Brecon and District MindSME, Mid & North Powys MindSME, Mind YstradgynlaisSMEjoint award£379,432 †—Awarded
Lot 7 · In-Work Support Service - Lot 7: Cardiff and Vale1 award
Case-uk LimitedSME£1,123,175 †—Awarded

Contracts

  • In-Work Support Service - Lot 1: North Wales · RCSSME

    Signed
    17 Mar 2023
    Value
    £2,038,597
    Status
    active

  • In-Work Support Service - Lot 2: Gwent · Case-uk LimitedSME

    Signed
    17 Mar 2023
    Value
    £1,214,675
    Status
    active

  • In-Work Support Service - Lot 3: Dyfed · RCSSME

    Signed
    17 Mar 2023
    Value
    £1,103,049
    Status
    active

  • In-Work Support Service - Lot 4: Swansea Bay · RCSSME

    Signed
    17 Mar 2023
    Value
    £1,149,926
    Status
    active

  • In-Work Support Service - Lot 5: Cwm Taf · Case-uk LimitedSME

    Signed
    17 Mar 2023
    Value
    £1,019,575
    Status
    active

  • In-Work Support Service - Lot 6: Powys · Brecon and District MindSME, Mid & North Powys MindSME, Mind YstradgynlaisSME

    Signed
    17 Mar 2023
    Value
    £379,432
    Status
    active

  • In-Work Support Service - Lot 7: Cardiff and Vale · Case-uk LimitedSME

    Signed
    17 Mar 2023
    Value
    £1,123,175
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · In-Work Support Service - Lot 1: North Wales1bids · 1 electronic · 1 from abroad1——
2 · In-Work Support Service - Lot 2: Gwent2bids · 2 electronic · 2 from abroad2——
3 · In-Work Support Service - Lot 3: Dyfed2bids · 2 electronic · 2 from abroad2——
4 · In-Work Support Service - Lot 4: Swansea Bay2bids · 2 electronic · 2 from abroad2——
5 · In-Work Support Service - Lot 5: Cwm Taf3bids · 3 electronic · 3 from abroad2——
6 · In-Work Support Service - Lot 6: Powys2bids · 2 electronic · 2 from abroad2——
7 · In-Work Support Service - Lot 7: Cardiff and Vale3bids · 3 electronic · 3 from abroad3——

Contracting authority & participating public bodies

Llywodraeth Cymru / Welsh Government

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park, Caerdydd / Cardiff, Wales, CF10 3NQContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

5 commercial parties on the notice
  • Brecon and District MindAwarded supplier St. Davids House, 48 Free Street, Brecon, Wales, LD37BNContact phone
  • Case-uk LimitedAwarded supplier 13 Glasfryn, Aberdare, UK, CF448SBContact phone
  • Mid and North Powys MindAwarded supplier Crescent Chambers, South Crescent, Llandrindod Wells, Wales, LD15DHContact phone
  • Mind YstradgynlaisAwarded supplier 61-66 Penybryn, Ystradgynlais, Swansea, Wales, SA91JBContact phone
  • RCSAwarded supplier 69-71 Wellington Road, Rhyl, Wales, LL181BEContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria