Official UK procurement notice
ID 6727437 - DoF - Collaborative Arrangement for Provision of Vehicle Fuel and Electric Charging Card Services
Authority: Department of Finance (Central government)·On behalf of: CPD
What is being bought2 lots · detail below
Published requirement descriptionThe Department of Finance, Construction and Procurement Delivery (CPD) is seeking to appoint a Supplier for the provision of vehicle Fuel Cards and associated services as well as electric vehicle Charge Cards. This is a collaborative arrangement, and the details of all Service Recipients can be found at Schedule 17. Additional Service Recipients, being public sector bodies may be added to this Schedule at any point during the lifetime of this Contract. This Contract will run for an initial period of 5 years, and an additional period to allow for implementation (6 months for Lot 1 and 3 months for Lot 2). There will be two optional extension periods of up to two years each.
- The authority expects to re-tender this requirement around 30 Dec 2031, 23:59 GMT.
How the procedure runs: The Contracting Authority may during the process refine the wording and / or weighting of an award criterion in line with section 24 of the PA 2023. Where this is the case revised tender documentation will be provided to all suppliers clearly indicating any refinements made. The Contracting Authority reserves the right amend the more…
stages of the competitive flexible procurement process. The process described above is indicative only and the finalised process will be provided in the tender documents.- No preliminary market engagement: Preliminary Market Engagement was undertaken for this competition in order to better inform the direction the new procurement would take following the end of the current CCS Framework.
CPV: Agency fuel cards · Charge cards · Diesel fuel · Diesel oil · Fuels · Petrol
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£37,000,000 together) · evaluation weights differ by lotLot #1Provision of Vehicle Fuel Card and Associated ServicesRenewalPublished value£36,000,000
- Value
- £36,000,000 exc. VAT · £43,200,000 inc. VAT
- Extensions
- 2 + 2 years (maximum 9 years total) subject to satisfactory performance and continued business need.
Award criteria (5)
Published sub-criteria (5)
- AC1 - Fuel Card Coverage — 14%
- AC2 - Implementation — 10.8%
- AC3 - Contract and Account Management — 10%
- AC5 - Total Contract Price — 60%
- AC4 - Social Value — 5.2%
Published award criteria (5)
- AC1 - Fuel Card Coverage — As per tender documentation
- AC2 - Implementation — As per tender documentation
- AC3 - Contract and Account Management — As per tender documentation
- AC4 - Social Value — As per tender documentation
- AC5 - Total Contract Price — As per tender documentation
Lot #2Provision of Vehicle (EV) Charging Cards and Associated ServicesRenewalPublished value£1,000,000
- Value
- £1,000,000 exc. VAT · £1,200,000 inc. VAT
- Extensions
- 2 + 2 years (maximum 9 years total) subject to satisfactory performance and continued business need.
Award criteria (5)
Published sub-criteria (5)
- AC1 - Electric Vehicle Charging Card Coverage — 14%
- AC2 - Implementation — 10.8%
- AC3 - Contract and Account Management — 10%
- AC5 - Total Contract Price — 60%
- AC4 - Social Value — 5.2%
Published award criteria (5)
- AC1 - Electric Vehicle Charging Card Coverage — As per Tender Documentation
- AC2 - Implementation — As per Tender Documentation
- AC3 - Contract and Account Management — As per Tender Documentation
- AC4 - Social Value — As per Tender Documentation
- AC5 - Total Contract Price — As per Tender Documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits — there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Provision of Vehicle Fuel Card and Associated Services | 34.8% | 60% | 5.2% | |
| 2 · Provision of Vehicle (EV) Charging Cards and Associated Services | 34.8% | 60% | 5.2% |
No conditions of participation were published on the notice; check the tender documents.
Competition analysis · published record, not a forecast of who will bid
How Department of Finance buys Petroleum and distillates (CPV 0913) — and who usually turns up
Department of Finance’s own published record, next to the Northern Ireland market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Petroleum and distillates (CPV 0913) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
Department of Finance
contract notices in 36 months: 1 in CPV 0913 · 6 in division 09 · 37 in all categories (4 without competition · 5 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in this industry (CPV 09), last 36 months: 4 lots. 2 lots are from Procurement Act 2023 notices (bids assessed, middle 2) and 2 from older notices (bids received, middle 2).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this buyer’s tenders in this industry (CPV 09), last 36 months: 4 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in this industry (CPV 09), last 36 months: 4 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this buyer’s tenders in all categories, last 36 months: 11 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 35 notices.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in this industry (CPV 09), last 36 months: 6 notices.
Northern Ireland · Petroleum and distillates (CPV 0913)
contract notices delivered in Northern Ireland in 36 months: 1 in CPV 0913 (1 competed) · 50 in division 09 (39 competed, 8 route not published) · the notice publishes no delivery location, so the authority’s registered region is used
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this industry (CPV 09), last 36 months: 35 lots. 17 lots are from Procurement Act 2023 notices (bids assessed, middle 2) and 18 from older notices (bids received, middle 6).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this industry (CPV 09), last 36 months: 35 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this industry (CPV 09), last 36 months: 25 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this industry (CPV 09), last 36 months: 13 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this industry (CPV 09), last 36 months: 34 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this industry (CPV 09), last 36 months: 22 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
This notice gives one total for several lots, so we show the percentage but do not turn it into pounds.
A benchmark, not a price to bid.
Who you are likely to meet i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
Suppliers on this authority’s earlier similar contracts, then suppliers with a matching track record — from published award history, not a bid list
Already supplying a similar contract to Department of Finance i
Who holds similar work with this buyer now.
Winners of this buyer’s earlier contracts that match this tender by title, lot, buyer and category.
i
Who holds similar work with this buyer now.
Winners of this buyer’s earlier contracts that match this tender by title, lot, buyer and category.
| Supplier | Earlier contract | Lot | Award value | Match |
|---|---|---|---|---|
| POWER NI ENERGY LIMITEDPrior contract | DoF - Collaborative Arrangement - Provision of Unmetered Electricity 2026 - 2029 | DoF - Collaborative Arrangement - Provision of Unmetered Electricity 2026 - 2029 | £66m | 52% match |
Earlier contracts of this authority that the nightly matcher links to this notice by title, lot, buyer and CPV. Open the contract before treating anyone as the incumbent.
By lot · 2 lots i
Likely bidders for each lot.
For each lot: the previous winner, suppliers with history on this lot, and suppliers strong in this category.
A guess from the record, not a bidder list.
i
Likely bidders for each lot.
For each lot: the previous winner, suppliers with history on this lot, and suppliers strong in this category.
A guess from the record, not a bidder list.
| Lot | Awarded / admitted | Likely suppliers |
|---|---|---|
Provision of Vehicle Fuel Card and Associated Services£36,000,000 · CPV 09134200 CPV market ranking when lot-specific history is thin. | — |
|
Provision of Vehicle (EV) Charging Cards and Associated Services£1,000,000 · CPV 09134100 CPV market ranking when lot-specific history is thin. | — |
|
Ranked by CPV market fit, scale and buyer history — historical public-sector wins, not the published bidder list or a predicted field. Lots with the same shortlist are grouped.
Suppliers with a similar track record — and how they price i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
| Supplier | Evidence | Last award | Their award vs estimate | Relevance |
|---|---|---|---|---|
| Greenergy Fuels Limited Large | 9 class wins | 7 months ago | at estimate n=1 | 50% |
| HARVEST ENERGY LTD Large | 8 class wins | 30 months ago | no comparable pairs | 48% |
| ESSO PETROLEUM COMPANY,LIMITED Large | 2 class wins | 11 months ago | no comparable pairs | 45% |
| Calor Gas Northern Ireland Limited SME | 3 class wins · 1 lots for this buyer | 30 months ago | no comparable pairs | 44% |
| CERTAS SME | 1 class wins | 16 months ago | no comparable pairs | 43% |
Matched by the nightly worker on class wins, buyer history, delivery geography, scale and notice text; relevance is a 0–100% heuristic score, not a probability of bidding. “Their award vs estimate” is that supplier’s middle value on its own comparable single-supplier wins, CPV 0913 first. Nobody here is known to be bidding.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
What this replaces i
The earlier contract this tender most likely replaces.
Matched on title, category and buyer. The match percentage says how close the titles are.
41% title match.
A likely match, not a published link.
i
The earlier contract this tender most likely replaces.
Matched on title, category and buyer. The match percentage says how close the titles are.
41% title match.
A likely match, not a published link.
The prior contract this notice most likely re-tenders · matched by title and category (41% title match) — the holder is not guaranteed to re-bid
DoF - Collaborative Arrangement - Provision of Unmetered Electricity 2026 - 2029 — held by POWER NI ENERGY LIMITED; the published contract ends 31 Mar 2029.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Open for expressions of interest
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 30 Dec 2031
- First published
- 22 Sept 2026, 14:40 BST
- Last source update
- 22 Sept 2026, 14:40 BST
- Award evaluation window
- Submission end — 9 Nov 2026, 23:59 GMT
- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-0777afFind a Tender- Contract terms summary
- Contract Value The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract across a diverse range of clients.
- How it runs
The Contracting Authority may during the process refine the wording and / or weighting of an award criterion in line with section 24 of the PA 2023. Where this is the case revised tender documentation will be provided to all suppliers clearly indicating any refinements made. The Contracting Authority reserves the right amend the stages of the competitive flexible procurement process. The process described above is more…
indicative only and the finalised process will be provided in the tender documents.
- Risks
The Contracting Authority reserves the right to hold additional rounds of negotiation / dialogue with tenderers; to require the submission of any further or additional information or tender submissions; to award the Contract following the submission of initial tenders and/or to down-select tenderers at specified more…
points in the process. For the avoidance of doubt, final tenders will not be subject to any negotiation with the Contracting Authority (however, they may be subject to clarification, if required, at the Contracting Authority’s absolute discretion). The Contracting Authority reserves the right: to reject any or all PSQ or tender responses and to cancel or withdraw the procurement process at any stage; to award a contract without prior notice; to change the basis of, the procedure and the timescales set out or referred to in the procurement documents; to require a tenderer to clarify its PSQ or tender response in writing and/or provide additional information; to terminate the procurement process; and/or to amend the terms and conditions of the PSQ or tender evaluation process or negotiation process in line with section 31 of the Procurement Act 2023. Suppliers should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.
How to participate & submission route
Official notice Submit via eTendersNI- Expression of interest (EOI)
- —
- Tender submission deadline
- 19 Oct 2026, 15:00 BST
- Clarification deadline
- 9 Oct 2026, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 published dates · Europe/London- Tender notice published5 days ago22 Sept 2026, 14:40 BST
- Clarification questions byin 12 days9 Oct 2026, 15:00 BST
- Submission deadlinein 22 days19 Oct 2026, 15:00 BST
- Award decision expected byin 44 days9 Nov 2026, 23:59 GMT
- Contract startsin 247 days1 Jun 2027, 00:00 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
1 event · 1 release on Find a Tender- Tender notice published22 Sept 2026, 14:40 BSTUK4
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies and Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Tender notice Tender notice on Find a Tender