Official UK procurement notice
ID 6152874 - PSNI - Managed Uniform Service
Authority: Police Service of Northern Ireland (PSNI) (Central government)·On behalf of: CPD
What is being bought
Published requirement descriptionThe Police Service of Northern Ireland (PSNI) seeks to appoint an experienced Supplier for the provision of a comprehensive Managed Uniform Service (MUS). The appointed Supplier must be capable of integrating and managing the PSNI end-to-end Uniform solution, underpinned by the consistent, uninterrupted supply of a wide range of diverse Uniform product through professionally controlled, socially responsible, ethical and environmentally sustainable supply chains. All aspects of the Supply Chain are included: 1. Sourcing of garments, raw materials, and ready-made parts where applicable, e.g. fastenings. 2. Planning and managing the production of standard and made-to-measure uniform items to agreed specifications. 3. Bulk transport of uniform items from manufacturing go to the supplier for quality checking and storage and then onto PSNI sites as and when required. 4. Secure storage of uniform to fulfil scheduled and reactive orders. 5. Picking and packing of uniform for delivery. 6. Management of stock levels to fulfil requirements. 7. Absorption of existing stock into stockholding. 8. Logistics. 9. Collection and return of incorrect/rejected orders. 10. Robust quality control and assurance. 11. Provision of a robust Account Management support structure
- The authority expects to re-tender this requirement around 1 Sept 2036, 23:59 BST.
- How the procedure runs: The Contracting Authority is using the Competitive Flexible Procedure under the Procurement Act 2023. Suppliers will be required to submit an initial tender and Conditions of Participation response. The Authority will assess exclusion and debarment status and may disregard non-compliant tenders. The Authority reserves the right to award the contract on the basis of initial tenders without further stages. Where considered necessary, the Authority may conduct dialogue with tenderers to clarify and refine proposals before inviting final tenders. Final tenders (if required) will be evaluated in accordance with the published award criteria to identify the Most Advantageous Tender (MAT). The preferred tenderer will be subject to due diligence and any required security verification prior to contract award.
CPV: Occupational clothing, special workwear and accessories · Police uniforms · Protective and safety clothing
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£10,000,000
- Technical & professional ability
As per Tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- AC1 Implementation and Transition of Managed Uniform Services: 10.5%
- AC2 Service Delivery - Product Supply: 16.8%
- AC3 Service Delivery - Uniform Services: 12.6%
- AC4 Supply Chain Management and Business Continuity: 9.8%
- AC5 Contract Management and Communication: 9.8%
- AC7 Price: 30%
- AC6 Social Value: 10.5%
Published award criteria (7)
- AC1 Implementation and Transition of Managed Uniform Services: As per Tender documentation.
- AC2 Service Delivery - Product Supply: As per Tender documentation.
- AC3 Service Delivery - Uniform Services: As per Tender documentation.
- AC4 Supply Chain Management and Business Continuity: As per Tender documentation.
- AC5 Contract Management and Communication: As per Tender documentation.
- AC6 Social Value: As per Tender documentation.
- AC7 Price: As per Tender documentation.
- Technical & professional ability
As per Tender documentation.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Sept 2036
- First published
- 9 Oct 2025, 10:31 BST
- Last source update
- 7 Sept 2026, 10:24 BST
- Award evaluation window
- Submission end – 1 Jan 2027
- Authority reference
ID 6152874- FTS notice number
2026/S 000-081935- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05ab4eFind a Tender- Contract terms summary
As per Tender documentation.
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
- How it runs
The Contracting Authority is using the Competitive Flexible Procedure under the Procurement Act 2023. Suppliers will be required to submit an initial tender and Conditions of Participation response. The Authority will assess exclusion and debarment status and may disregard non-compliant tenders. The Authority reserves the right to award the contract on the basis of initial tenders without further stages. Where considered necessary, the Authority may conduct dialogue with tenderers to clarify and refine proposals before inviting final tenders. Final tenders (if required) will be evaluated in accordance with the published award criteria to identify the Most Advantageous Tender (MAT). The preferred tenderer will be subject to due diligence and any required security verification prior to contract award.
- Risks
The Contracting Authority reserves the right to hold additional rounds of negotiation / dialogue with tenderers; to require the submission of any further or additional information or tender submissions; to award the Contract following the submission of initial tenders and/or to down-select tenderers at specified points in the process. For the avoidance of doubt, final tenders will not be subject to any negotiation with the Contracting Authority (however, they may be subject to clarification, if required, at the Contracting Authority's absolute discretion). The Contracting Authority reserves the right: to reject any or all PSQ or tender responses and to cancel or withdraw the procurement process at any stage; to award a contract without prior notice; to change the basis of, the procedure and the timescales set out or referred to in the procurement documents; to require a tenderer to clarify its PSQ or tender response in writing and/or provide additional information; to terminate the procurement process; and/or to amend the terms and conditions of the PSQ or tender evaluation process or negotiation process in line with section 31 of the Procurement Act 2023.
Suppliers should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.
How it was run
Official notice- Submission deadline
- 7 Oct 2026, 15:00 BST
- Clarification deadline
- 22 Sept 2026, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
9 Oct 2025 → 1 Jul 2027 · 9 dates- Planning notice published378 days ago9 Oct 2025, 10:31 BST
- Market engagement351 days ago4 Nov 2025, 23:59 GMT
Any Suppliers wishing to participate in the Contracting Authority's Preliminary Market
Engagement for this requirement, must complete the questionnaire available via eTendersNI under ID
6101124. The questionnaire must be completed and submitted via eTendersNI by the
engagement deadline date and time detailed above.
Please note a supplier information day will be held on 24 October 2025 information on this is contained in the above mentioned document.
- Next notice expected237 days ago26 Feb 2026, 23:59 GMT
- Tender notice published56 days ago27 Aug 2026, 16:29 BST
- Latest notice published45 days ago7 Sept 2026, 10:24 BST
- Clarification questions by30 days ago22 Sept 2026, 15:00 BST
- Submission deadline15 days ago7 Oct 2026, 15:00 BST
- Today22 Oct 2026
- Award decision expected byin 72 days1 Jan 2027, 23:59 GMT
- Contract startsin 252 days1 Jul 2027, 00:00 BST
Notice history
11 events · 5 releases on Find a Tender · since 9 Oct 2025- Preliminary market engagement notice published9 Oct 2025, 10:31 BSTUK2
- Preliminary market engagement notice published13 Oct 2025, 09:14 BSTUK2
- Tender notice published27 Aug 2026, 16:29 BSTUK4
- Published value updated to £10,000,00027 Aug 2026, 16:29 BSTwas £9,000,000
- Status changed to active27 Aug 2026, 16:29 BST
- Procurement method changed27 Aug 2026, 16:29 BST
- Deadline published: 23 Sept 2026, 15:00 BST27 Aug 2026, 16:29 BST
- Tender notice published3 Sept 2026, 11:03 BSTUK4
- Deadline moved to 30 Sept 2026, 15:00 BST3 Sept 2026, 11:03 BST+7 days · was 23 Sept 2026, 15:00 BST
- Tender notice published7 Sept 2026, 10:24 BSTUK4
- Deadline moved to 7 Oct 2026, 15:00 BST7 Sept 2026, 10:24 BST+7 days · was 30 Sept 2026, 15:00 BST
Published amendments (3)
Please be advised that this Preliminary Market Engagement (PME) process has been formally cancelled. The documentation and associated process are currently under review. Revised materials, along with a new date for the Supplier Information Session, will be issued through a fresh Call for Tender in due course.
The PSNI has extended the closing date for receipt of tenders by 5 working days and subsequently the deadline for receipt of clarifications. The revised closing date for receipt of tenders is now 3pm on Wednesday 30 September 2026. The deadline for receipt of clarifications has been revised to 3pm on Tuesday 22 September 2026.
Following a clarification query, the PSNI has extended the closing date for receipt of tenders by a further 5 working days. The revised closing date for receipt of tenders is now 3pm on Wednesday 07 October 2026.
Routine re-releases (5)
- 2025-10: 2 releases · 9 Oct 2025, 13 Oct 2025
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender