Official UK procurement notice
ID 5831752 - The Provision of Postal Services for the Northern Ireland Civil Service and Participating Bodies
Authority: Department of Finance (Central government)·On behalf of: CPD
What is being bought
Published requirement descriptionConstruction and Procurement Delivery (CPD) on behalf of the Northern Ireland Civil
Service and participating bodies is seeking to establish a Contract for the provision of
Postal services at locations throughout Northern Ireland. Further details of specific
requirements are provided in the CfT documents. The Supplier will be responsible for
managing and delivering the specified services in a flexible and responsive manner to suit
the requirements of each location.
Suppliers should refer to the Mid-Tier Schedule 2 Specification and contract documents
for full details of the deliverables of this contract.
- The authority expects to re-tender this requirement around 18 Feb 2033, 23:59 GMT.
CPV: Postal services · Postal services related to letters · Postal services related to parcels
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£47,000,000
- Technical & professional ability
As per Tender documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- AC1 - Implementation: 15 percent
- AC2 - Service Delivery: 18 percent
- AC3 - Contract Management: 6 percent
- AC4 - Business Continuity: 6 percent
- AC5 - Social Value: 15 percent
- AC6 - Fair Work: Pass/Fail Criterion
- AC7 - Total Cost: 40 percent
- Technical & professional ability
As per Tender documentation
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 18 Feb 2033
- First published
- 19 Feb 2026, 15:19 GMT
- Last source update
- 27 Apr 2026, 11:07 BST
- Award evaluation window
- Submission end – 20 Apr 2026
- Authority reference
ID 5831752- FTS notice number
2026/S 000-015341- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-065864Find a Tender- Contract terms summary
For further details on invoicing procedures please see : www.finance-ni.gov.uk/articles/account-ni-… ↗
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
- Risks
Exclusions
If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become ‘excluded’ or ‘excludable’ as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded.
How it was run
Official notice- Submission deadline
- 23 Mar 2026, 15:00 GMT
- Clarification deadline
- 13 Mar 2026, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
19 Feb 2026 → 1 Aug 2026 · 8 dates- Tender notice published243 days ago19 Feb 2026, 15:19 GMT
- Clarification questions by221 days ago13 Mar 2026, 15:00 GMT
- Submission deadline211 days ago23 Mar 2026, 15:00 GMT
- Assessment summaries sent202 days ago2 Apr 2026, 00:00 BST
- Standstill ends188 days ago15 Apr 2026, 23:59 BST
- Award decision expected by183 days ago20 Apr 2026, 23:59 BST
- Latest notice published176 days ago27 Apr 2026, 11:07 BST
- Contract starts81 days ago1 Aug 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 19 Feb 2026- Tender notice published19 Feb 2026, 15:19 GMTUK4
- Contract award notice published2 Apr 2026, 10:17 BSTUK6
- Status changed to complete2 Apr 2026, 10:17 BST
- Contract signature expected16 Apr 2026, 23:59 BSTscheduled
- Contract details notice published27 Apr 2026, 11:07 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| WHISTL UK LIMITED1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2033Extensions: Following the initial contract period, there are 2 potential extension periods of up to 24 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority. | £47,000,000 | 31 Mar 2026 | Awarded |
Contracts
ID 5831752 - The Provision of Postal Services for the Northern Ireland Civil Service and Participating Bodies · WHISTL UK LIMITED
- Signed
- 16 Apr 2026
- Value
- £47,000,000
- Period
- 1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2033 with extensions
- Status
- active
- Extensions
- Following the initial contract period, there are 2 potential extension periods of up to 24 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 1 | — |
Who bid
- wonWhistl UK Ltd · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
Bidders & participating suppliers
1 commercial party on the notice- Whistl UK LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender