Official UK procurement notice
ID 4814994 - DoJ - NICTS Office Cleaning Contract
Authority: NICTS - Northern Ireland Courts·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Department of Justice (DoJ), Northern Ireland Courts and Tribunal Service (NICTS) seeks to establish a contract for the provision of a comprehensive cleaning service throughout the NICTS estate, delivered in a safe and efficient manner. The Contractor must take responsibility for maintaining the cleanliness of all internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure that the Client’s high standards and good reputation are maintained. Please refer to ‘Schedule 2 ‘Specification/Requirements and Annexes for further information on the services to be delivered under this Contract.
CPV: Building-cleaning services · Cleaning services · Office cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£6,021,049
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- AC1 Implementation and Service Transition: 10%
- AC2 Service Delivery: 12%
- AC3 Contract Management: 8%
- price: 60%
- AC4 Social Value: 10%
Published award criteria (5)
- AC1 Implementation and Service Transition: 10
- AC2 Service Delivery: 12
- AC3 Contract Management: 8
- AC4 Social Value: 10
- Price: 60
- Economic & financial standing
as per Tender documentation.
- Technical & professional ability
as per Tender documentation.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 May 2024, 12:13 BST
- Last source update
- 2 Oct 2024, 08:40 BST
- Award evaluation window
- 6 Jun 2024 – …
- FTS notice number
2024/S 000-031461- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-045788Find a Tender
- Review procedure
CPD complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
Publisher note: Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored in line with the tender documentation. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. . . If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. . . The issue of a Notice of Unsatisfactory Performance can result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of three years from the date of issue.The Authority expressly reserves the rights: (I). not to award any contract as a result of the procurement process commenced by publication of this notice;. (II). to make whatever changes it may see fit to the content and structure of the tendering Competition;. and in no circumstances will the Authority bE liable for any costs incurred by. candidates.
How it was run
Official notice- Submission deadline
- 6 Jun 2024, 15:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 6 Jun 2024, 15:30 BST
Timeline
6 Jun 2024 → 2 Oct 2024 · 4 dates- Submission deadline6 Jun 2024, 15:00 BST
- Bids opened6 Jun 2024, 15:30 BST
- Bids must remain valid until4 Sept 2024, 23:59 BST
- Notice published2 Oct 2024, 08:40 BST
Notice history
2 events · 2 releases on Find a Tender · since 2 Oct 2024- Status changed to complete2 Oct 2024, 08:40 BST
- Buyer details updated2 Oct 2024, 08:40 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Details Withheld for security reasonsContract | £6,800,000 † | — | Awarded |
Contracts
Contract · Details Withheld for security reasons
- Signed
- 30 Sept 2024
- Value
- £6,800,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- NICTS - Northern Ireland Courts and Tribunals ServiceContracting authorityCentral purchasing bodyBody governed by public lawGeneral public services
Dispute resolution & review bodies
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body
Bidders & participating suppliers
1 commercial party on the notice- Details withheld for Security ReasonsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.