Find a TenderAwarded

Published 30 Aug 2023, 12:39 BST

Official UK procurement notice

ID 4780127 - PSNI - Vehicle Conversion Services - Conversion of 15x Cell Vans and 5x Evidence Gathering Trucks

Authority: Police Service of Northern Ireland (Police & fire)·Consortium: 2 public authorities

2 lotsServicesOpen procedureSME suitableMax 2 lots to bid

Sectors: Transport Equipment & Vehicles (34)Security, fire-fighting, police and defence equipment (35)Repair & Maintenance (50) Delivery: Northern Ireland (UKN)

Published estimate£500,000total for 2 lots

Submissions closed 2 Oct 2023awarded 17 Nov 2023

Awarded to "withheld for security reasons"2 awards

What is being bought2 lots · detail below

Published requirement description

ID 4780127 - PSNI - Vehicle Conversion Services - Conversion of Cell Vans and Evidence Gathering Trucks Lot 1 – Conversion of 15x Cell Vans Lot 2 – Conversion of 5x Evidence Gathering Trucks TSB is seeking to establish a multi lot contract for the provision of Cell Vans and Cell Vans with Evidence Gathering Equipment through conversion of Volkswagen Transporter long wheelbase vehicles. The competition will comprise of 2 lots as summarised in Section 5.1 below. TSB need to provide PSNI Officers with appropriately converted fleet vehicles to meet their range of operational policing requirements including the safe carriage of detained persons and evidence gathering equipment. Equipment carried within vans must be capable of being stored and carried in such a way that ensures it is kept separate from the driver and passengers in a contained area to prevent injury to all parties, including rescuers, should the vehicle become involved in a collision. For full details of vehicle fitment and contract requirements, please refer to document entitled “ID 4780127 - Specification”.

CPV: Motor vehicle conversion services · Motor vehicles · Police cars · Prisoner-transport vehicles · Repair and maintenance services of motor vehicles and associated equipment · Security, fire-fighting, police and defence equipment · Vehicle bodies, trailers or semi-trailers

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£500,000 together) · a supplier may bid for at most 2 of them · same evaluation weights on every lot

Lot #1Conversion of 15x Cell VansAwardedPublished value£375,000

Delivery: Northern Ireland

Variant bids: not allowed

34100000 Motor vehicles 34114200 Police cars 34114210 Prisoner-transport vehicles 34200000 Vehicle bodies, trailers or semi-trailers 35000000 Security, fire-fighting, police and defence equipment 50110000 Repair and maintenance services of motor vehicles and associated equipment

Lot #2Conversion of 5x Evidence Gathering TrucksAwardedPublished value£125,000

Delivery: Northern Ireland

Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 50%Price: 50%

Published award criteria (2)

Quality: 50
Price: 50

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 30 Aug 2023, 12:39 BST
Last source update: 17 Nov 2023, 14:15 GMT
Award evaluation window: 2 Oct 2023 – …
Authority reference: iD 4780127
FTS notice number: 2023/S 000-034114
Classification (CPV): Motor vehicle conversion servicesMotor vehiclesPolice carsPrisoner-transport vehiclesRepair and maintenance services of motor vehicles and associated equipmentSecurity, fire-fighting, police and defence equipmentVehicle bodies, trailers or semi-trailers
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-03f7f8 Find a Tender

Review and risk notes

Review procedure: CPD complied with the Public Contracts Regulations 2015 (as amended). and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was. communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful. tenderers to challenge the award decision before the contract was entered into.

How it was run

Official notice

Submission deadline: 2 Oct 2023, 15:00 BST
Submission channel: {"written"}
Accepted languages: en
Bids opened: 2 Oct 2023, 15:30 BST

Timeline

2 Oct 2023 → 30 Mar 2024 · 4 dates

Submission deadline
2 Oct 2023, 15:00 BST
Bids opened
2 Oct 2023, 15:30 BST
Notice published
17 Nov 2023, 14:15 GMT
Bids must remain valid until
30 Mar 2024, 23:59 GMT

Notice history

2 events · 2 releases on Find a Tender · since 17 Nov 2023

Status changed to complete
17 Nov 2023, 14:15 GMT
Buyer details updated
17 Nov 2023, 14:15 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £447,1352 contracts exc. VAT

Bids received 82 from SMEs

Contracts signed 2latest 17 Nov 2023

Awarded to	Value	Date	Status
Lot 1 · Conversion of 15x Cell Vans1 award
"withheld for security reasons"	£292,226 †	—	Awarded
Lot 2 · Conversion of 5x Evidence Gathering Trucks1 award
"withheld for security reasons"	£154,909 †	—	Awarded

Contracts

Lot 1 – Conversion of 15x Cell Vans · "withheld for security reasons"
Signed
17 Nov 2023
Value
£292,226
Status
active
Lot 2 – Conversion of 5x Evidence Gathering Trucks · "withheld for security reasons"
Signed
17 Nov 2023
Value
£154,909
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Conversion of 15x Cell Vans	4bids · 4 electronic · 1 from abroad	1	—	—
2 · Conversion of 5x Evidence Gathering Trucks	4bids · 4 electronic · 1 from abroad	1	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Police Service of Northern Ireland

Contracting authorityPolice & fireMinistry or any other national or federal authority, including their regional or local subdivisionsPublic order and safetyBody governed by public law c/o CPD 303 Airport Road West, BELFAST, UK, BT3 9EDContact name, email

Dispute resolution & review bodies

The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body Belfast
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended. Postal address:Review body Belfast

Bidders & participating suppliers

1 commercial party on the notice

"Withheld for Security Reasons"Awarded supplier "Withheld for Security Reasons", UKContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria