Official UK procurement notice
ID 4368396 DfE - Geothermal Demonstrator Project
Authority: Department for the Economy (Central government)
What is being bought
Published requirement descriptionThe Department for the Economy (DfE) is seeking a Contractor to manage a demonstrator project comprised of an overarching Communications and Marketing project and two feasibility studies, one for a shallow geothermal system, on the Stormont Estate and one for a deep geothermal system at Greenmount in Co Antrim. The Contract will commence upon Contract award (expected December 2022/ early January 2023) for 8 months with one option to extend for any period up to, and including, 3 months.
CPV: Accounting, auditing and fiscal services · Advertising and marketing services · Advertising campaign services · Advertising management services · Advertising services · Business services: law, marketing, consulting, recruitment, printing and security · Electricity · Electricity distribution · Electricity supplies · Electricity, heating, solar and nuclear energy · Energy and related services · Energy-efficiency consultancy services · +13 more
The lotProcurement structure
single lot · value publishedLot #1The Department for the Economy (DfE) has a contract in place for the management of aAwardedPublished value£2,700,000
The Department for the Economy (DfE) has a contract in place for the management of a
demonstrator project comprising of an overarching Communications and Marketing project
and two feasibility studies, one for a shallow geothermal system, on the Stormont Estate and
one for a deep geothermal system at Greenmount in Co Antrim.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- AC1 Key Personnel Experience: 20.3%
- AC2 Implementation Plan: 9.8%
- AC3 Working in Partnership: 9.8%
- AC4 Health and Safety: 9.8%
- AC5 Proposed Contract Management / Contingency Arrangements: 9.8%
- AC7 Total Contract Price: 30%
- AC6 Social Value: 10.5%
Published award criteria (7)
- AC1 Key Personnel Experience: 20.3
- AC2 Implementation Plan: 9.8
- AC3 Working in Partnership: 9.8
- AC4 Health and Safety: 9.8
- AC5 Proposed Contract Management / Contingency Arrangements: 9.8
- AC6 Social Value: 10.5
- AC7 Total Contract Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Nov 2022, 14:46 GMT
- Last source update
- 23 Aug 2024, 15:44 BST
- Award evaluation window
- 8 Dec 2022 – …
- Authority reference
4368396- FTS notice number
2024/S 000-027138- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038014Find a Tender
- Review procedure
CPD complied with the Public Contracts Regulations 2015 (as amended). and incorporated a. standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of. contract was. communicated to tenderers. That notification provided full information on the. award decision. This provided time for the unsuccessful. tenderers to challenge the award. decision before the contract was entered into.
Publisher note: The successful Contractor’s performance will be managed as per the specification. and regularly monitored. Contractors not delivering. on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach. satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to. reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this. occurs and their performance still does not improve to satisfactory levels within the specified period, it may be grounds for termination of the contract at the Contractor's expense. In lieu of termination they may be issued with a Notice of Written Warning or a Notice of. Unsatisfactory Performance. A central register of such Notices for supplies and services Contracts will be maintained and published. on the CPD website. Any Contractor in receipt of multiple Notices of Written Warning or Notices of Unsatisfactory Performance will be. required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in. the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement.
How it was run
Official notice- Submission deadline
- 8 Dec 2022, 15:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Participation fee
- document
- Bids opened
- 8 Dec 2022, 15:30 GMT
Timeline
8 Dec 2022 → 23 Aug 2024 · 4 dates- Submission deadline8 Dec 2022, 15:00 GMT
- Bids opened8 Dec 2022, 15:30 GMT
- Bids must remain valid until8 Mar 2023, 23:59 GMT
- Notice published23 Aug 2024, 15:44 BST
Notice history
1 event · 4 releases on Find a Tender- Status changed to complete15 Feb 2023, 09:44 GMT
Routine re-releases (4)
- 2022-11: 1 release · 8 Nov 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Tetra Tech Consulting NI LtdContractSubcontracting: declared | £2,700,000 † | — | Awarded |
| Tetra Tech Consulting NI LtdContract | £3,000,000 † | — | Awarded |
| Tetra Tech Consulting NI Ltd | £3,270,000 † | — | Awarded |
Contracts
Contract · Tetra Tech Consulting NI Ltd
- Signed
- 15 Feb 2023
- Value
- £2,700,000
- Status
- active
Contract · Tetra Tech Consulting NI Ltd
- Signed
- 13 Feb 2023
- Value
- £3,000,000
- Status
- active
- Change DfE are seeking a modification of £300k and to extend the contract period for an additional 14 months. The drilling element of the project on the Stormont Estate is now considered development and as such requires planning approval. As a result of the need to apply for planning permission the contract cannot be completed within the original timescale. The extended timescale has resulted in more contract management costs for the contractor - Tetra Tech and their communications company., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: This is on the basis that the planning approval required for drilling was unforeseen by the Client at the time of tender and the Client only received advice following the award of the contract that the project should be treated as a major project for planning purposes which will cause a time delay and associated increased costs that could not have been foreseen. The contract end date of January 2024 is now unrealistic as the Client will only likely receive drilling approval in January 2024 which has caused a need to extend the contract to March 2025 to ensure enough time for the drilling to be undertaken. The contract changes proposed by the Client do not affect the overall nature of the contract and the proposed £300,000 contract variation does not exceed 50% of the value of the original contract value. This increase of time and value will be subject to the same Terms and Conditions as per the original contract.
Contract 027138-2024-1-1 · Tetra Tech Consulting NI Ltd
- Signed
- 13 Feb 2023
- Value
- £3,270,000
- Status
- active
- Change £2,700,000 was the original awarded value. A previous modification was made to revise this figure to £3,000,000 (and to modify the contract length to 25 months). The modification value is therefore £270,000., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: This modification is required to support the drilling phase of the project, to cover the additional costs incurred due to a lack of knowledge of the subsurface and costs that have occurred as a result of meeting planning conditions. It also covers the need to for DfE to obtain reports and costings for the next stages of the project.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of Justice in Northern Ireland, Royal Courts of JusticeReview body
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amendedReview body
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are. dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body
Bidders & participating suppliers
3 commercial parties on the notice- Tetra Tech Consulting NI LtdAwarded supplier
- Tetra Tech Consulting NI LtdAwarded supplier
- Tetra Tech Consulting NI LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria