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Published 9 Mar 2022, 09:55 GMT

Official UK procurement notice

ID 3918199 PROVISION OF ADVERTISING AND RELATED SERVICES FOR THE TACKLING PARAMILITARISM, CRIMINALITY AND ORGANISED CRIME PROGRAMME’S ENDING THE HARM CAMPAIGN

Official notice

Authority: Department of Justice (Central government)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Sectors: Business Services & Consultancy (79) Delivery: Northern Ireland (UKN)
Published estimate£768,000exc. VAT
Submissions closed 11 Apr 2022awarded 31 May 2022
Awarded to Withheld for security reasons

What is being bought

Published requirement description

The Tackling Paramilitarism, Criminality and Organised Crime Programme is a cross NI Executive programme. The Client wishes to appoint a Contractor to deliver advertising and related services for campaign advertising.

CPV: Advertising and marketing services · Advertising campaign services · Advertising management services · Advertising services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£768,000
Delivery: Northern Ireland
Extensions: This contract is anticipated to commence in April 2022 for an initial period of one year with two options to extendfor a further one-year period each, dependent on available budget and internal approvals · This contract is anticipated to commence in April 2022 for an initial period of one year with two options to extend for a further one-year period each, dependent on available budget and internal approvalsVariant bids: not allowed
79341000 Advertising services79341200 Advertising management services79341400 Advertising campaign services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (8)
  • AC1 Media Strategy, Rationale and Media Plan: 17.5%
  • AC2 Proposals for Research and Evaluation: 7%
  • AC3 Strategic Solution: 17.5%
  • AC4 Creative Proposal: 17.5%
  • AC5 Key Personnel Experience: 7%
  • AC6 Business Continuity: 3.5%
  • AC7 Average Hourly Rate: 10%
  • AC8 Total Media Plan Cost: 20%
Published award criteria (8)
  • AC1 Media Strategy, Rationale and Media Plan: 17.5
  • AC2 Proposals for Research and Evaluation: 7
  • AC3 Strategic Solution: 17.5
  • AC4 Creative Proposal: 17.5
  • AC5 Key Personnel Experience: 7
  • AC6 Business Continuity: 3.5
  • AC7 Average Hourly Rate: 10
  • AC8 Total Media Plan Cost: 20
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Mar 2022, 09:55 GMT
Last source update
1 Jun 2022, 11:49 BST
Award evaluation window
11 Apr 2022 – …
Authority reference
ID 3918199
FTS notice number
2022/S 000-015324
Classification (CPV)
Advertising and marketing servicesAdvertising campaign servicesAdvertising management servicesAdvertising services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-031fa3 Find a Tender
Review and risk notes
Review procedure

CPD complied with the Public Contracts Regulations 2015 (as amended) and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.

Publisher note: Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored in line with PGN 01/12.. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If. a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified. time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for. further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be. regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the. contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from. all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern. Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
11 Apr 2022, 15:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
11 Apr 2022, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

11 Apr 2022 → 10 Jul 2022 · 4 dates
  1. Submission deadline
    11 Apr 2022, 15:00 BST
  2. Bids opened
    11 Apr 2022, 15:30 BST
  3. Notice published
    1 Jun 2022, 11:49 BST
  4. Bids must remain valid until
    10 Jul 2022, 23:59 BST

Notice history

2 events · 2 releases on Find a Tender · since 1 Jun 2022
  1. Status changed to complete
    1 Jun 2022, 11:49 BST
  2. Buyer details updated
    1 Jun 2022, 11:49 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £768,0001 contract exc. VAT
Bids received 21 from SMEs
Contracts signed 1latest 31 May 2022
Awarded toValueDateStatus
Withheld for security reasonsSMEContract£768,000 †—Awarded

Contracts

  • Contract · Withheld for security reasonsSME

    Signed
    31 May 2022
    Value
    £768,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 1 from abroad1——

Contracting authority & participating public bodies

2 public bodies on the notice

Department of Justice

Contracting authorityCentral GovernmentBody governed by public lawGeneral public services Block B, Castle Buildings, Stormont Estate, Belfast, UK, BT4 3SGContact email Published organisation website ↗

Dispute resolution & review bodies

  • The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body Belfast

Bidders & participating suppliers

1 commercial party on the notice
  • Withheld for security ReasonsAwarded supplier Withheld for security Reasons, UKContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.