Official UK procurement notice
ID 3801617 DfE Invest NI - Event Management Services
Authority: Department for the Economy - Invest Northern Ireland (Central government)
What is being bought
Published requirement descriptionInvest NI wishes to appoint a suitable Contractor to manage and deliver the full annual events portfolio which plays a vital role in engaging with and communicating their messages to target audiences providing a strategic platform to promote its programmes and advisory services to ultimately facilitate annual programme referral and participation targets, help identify and build a pipeline of potential customers and support and encourage linkage of the Client’s core customer segments. Delivery includes provision of management and logistical support services with a mix of face to face, online and hybrid events; promotion, registration and management of delegate bookings; design, production, storage, cataloguing, delivery and installation of set, staging and display stand requirements and promotional materials; and to provide and manage an online conference solution which can deliver virtual, hybrid and in-person events. Submissions are welcomed from both agencies and consortiums.
- Recurrence: 3 months prior to expiry of this contract anticipated to be February 2026.
CPV: Business organisation services · Business services: law, marketing, consulting, recruitment, printing and security · Cataloguing services · Design support services · Event services · Exhibition, fair and congress organisation services · Fair and exhibition organisation services · Hotel meeting and conference services · Miscellaneous business and business-related services · Promotional services · Seminar organisation services · Storage services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (12)
- Methodology and Resource Management: 24%
- Core Event Delivery Team Experience: 12%
- Event Director / Manager Experience: 12%
- Display Stand Requirements: 6%
- Provision and Management of an online conference solution which can also be used to deliver hybrid events: 6%
- Scenario Cost 1: 6.8%
- Scenario Cost 2: 6.8%
- Scenario Cost 3: 6.8%
- Scenario Cost 4: 6.8%
- Scenario Cost 5: 6.8%
- Storage Facility Cost per annum cost: 4%
- Online conference solution which can also be used to deliver hybrid events per annum cost: 2%
Published award criteria (12)
- Methodology and Resource Management: 24
- Core Event Delivery Team Experience: 12
- Event Director / Manager Experience: 12
- Display Stand Requirements: 6
- Provision and Management of an online conference solution which can also be used to deliver hybrid events: 6
- Scenario Cost 1: 6.8
- Scenario Cost 2: 6.8
- Scenario Cost 3: 6.8
- Scenario Cost 4: 6.8
- Scenario Cost 5: 6.8
- Storage Facility Cost per annum cost: 4
- Online conference solution which can also be used to deliver hybrid events per annum cost: 2
- Technical & professional ability
Previous Company Experience. Secure Storage Facility (post award)
Minimum: Pass/Fail
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 3 months prior to expiry of this contract anticipated to be February 2026.
- First published
- 1 Mar 2022, 15:54 GMT
- Last source update
- 28 Apr 2022, 14:22 BST
- Award evaluation window
- 4 Apr 2022 – …
- Authority reference
ID 3801617- FTS notice number
2022/S 000-010967- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031c7cFind a Tender
- Performance terms
The Client will monitor the Contractor’s performance against the specified KPIs and as detailed in the Commercial Conditions of Contract Schedule 3 Contract Management/Monitoring Schedule.
- Review procedure
The Public Contracts Regulations 2015 (as amended) standstill period generally is applied but it is not required in this instance as a single bid was received.
Publisher note: The Contractor’s performance on the contract will be regularly monitored in line with PGN 01/12. A Contractor not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
How it was run
Official notice- Submission deadline
- 4 Apr 2022, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 4 Apr 2022, 15:30 BST
Timeline
4 Apr 2022 → 3 Jul 2022 · 4 dates- Submission deadline4 Apr 2022, 15:00 BST
- Bids opened4 Apr 2022, 15:30 BST
- Notice published28 Apr 2022, 14:22 BST
- Bids must remain valid until3 Jul 2022, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Apr 2022, 14:22 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| EVENT-FUL CONSULTANCY LTDSMEContract | £5,000,000 † | — | Awarded |
Contracts
Contract · EVENT-FUL CONSULTANCY LTDSME
- Signed
- 28 Apr 2022
- Value
- £5,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body
- The UK does not have any such bodies with responsibility for appeal/mediation procedures.Review body
Bidders & participating suppliers
1 commercial party on the notice- EVENT-FUL CONSULTANCY LTDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.