Official UK procurement notice
ID 3704383 - DfC - The Delivery of Facilities Management Services for the Public Record Office of Northern Ireland
Authority: Department for Communities - Public Record Office of Northern Ireland (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Department for Communities is seeking to establish a Contract with a single Contractor for the delivery of Soft Facilities Management (FM) Services at the Public Record Office of Northern Ireland (PRONI). The FM Services include: security, reception, cleaning, porterage, post and stationery, and other soft facilities management services. The Services include liaison with contractors to schedule planned preventative maintenance and reactive maintenance and also include the PRONI Café services for the public and staff. For further information on the requirements please see the CfT documents.
- Recurrence: 3 years
CPV: Accommodation and office services · Accommodation management services · Building and facilities management services · Cafeteria services · Caretaker services · Facilities management services · Housekeeping services · Janitorial services · Office cleaning services · Portering services · Security services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- As per the tender documents: 40%
- As per the tender documents: 60%
Published award criteria (2)
- As per the tender documents: 40
- As per the tender documents: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 3 years
- First published
- 17 Jan 2022, 13:05 GMT
- Last source update
- 31 Mar 2022, 16:17 BST
- Award evaluation window
- 21 Feb 2022 – …
- FTS notice number
2022/S 000-008729- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-030bc4Find a Tender
- Review procedure
CPD will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
Publisher note: The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter, It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to senior management in Construction Procurement Delivery Supplies and Services Division for further action. If this occurs and your performance does not improve to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may, in accordance with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement competitions for a period of up to three years.
How it was run
Official notice- Submission deadline
- 21 Feb 2022, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 21 Feb 2022, 15:30 GMT
Timeline
21 Feb 2022 → 22 May 2022 · 4 dates- Submission deadline21 Feb 2022, 15:00 GMT
- Bids opened21 Feb 2022, 15:30 GMT
- Notice published31 Mar 2022, 16:17 BST
- Bids must remain valid until22 May 2022, 23:59 BST
Notice history
2 events · 2 releases on Find a Tender · since 31 Mar 2022- Status changed to complete31 Mar 2022, 16:17 BST
- Buyer details updated31 Mar 2022, 16:17 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ARAMARK IRELAND HOLDINGS LTDContract | £2,268,838 † | — | Awarded |
Contracts
Contract · ARAMARK IRELAND HOLDINGS LTD
- Signed
- 25 Mar 2022
- Value
- £2,268,838
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Department of FinanceContracting authorityCentral purchasing bodyBody governed by public lawGeneral public services
Dispute resolution & review bodies
- Not applicable in the UKReview body
Bidders & participating suppliers
1 commercial party on the notice- ARAMARK IRELAND HOLDINGS LTDAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria