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Published 20 May 2021, 15:36 BST

Official UK procurement notice

ICT Hardware & Software Supply, Support and Maintenance - H&C/2020/306*

Official notice

Authority: Stoke on Trent City Council (Local council)·Consortium: 2 public authorities

Framework agreementGoodsOpen procedureSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: West Midlands (UKG23)South West (UKK43)
Framework ceiling (notional)£500,000framework ceiling, not attributable revenue
Submissions closed 28 Jun 2021awarded 15 Nov 2021

What is being bought

Published requirement description

Supply, Support and Maintenance of ICT Hardware and Software

CPV: Accounting and auditing services · Accounting review services · Accounting software development services · Accounting system · Accounting, auditing and fiscal services · Computer equipment and supplies · Financial analysis and accounting software development services

How this framework works

From the published notice
Bids received
3 bids received · 1 suppliers appointed

The lotProcurement structure

single lot · value published
Lot #1Supply, Support and Maintenance of ICT Hardware and SoftwareAwardedPublished value£500,000

Supply, Support and Maintenance of ICT Hardware and Software. Additional information: Supply, Support and Maintenance of ICT Hardware and Software

Delivery: West Midlands, South West
Variant bids: not allowed
48444000 Accounting system72212440 Financial analysis and accounting software development services72212443 Accounting software development services79200000 Accounting, auditing and fiscal services79210000 Accounting and auditing services79212500 Accounting review services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technicla: 60%
  • price: 40%
Published award criteria (2)
  • Technicla: 60
  • Price: 40
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “ICT Hardware & Software Supply, Support and Maintenance - H&C/2020/306*” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 May 2021, 15:36 BST
Last source update
24 Nov 2021, 12:17 GMT
Award evaluation window
28 Jun 2021 – …
Authority reference
DN497719
FTS notice number
2021/S 000-029246
Classification (CPV)
Accounting and auditing servicesAccounting review servicesAccounting software development servicesAccounting systemAccounting, auditing and fiscal servicesComputer equipment and suppliesFinancial analysis and accounting software development services
Delivery area
West Midlands (UKG23)South West (UKK43)
Official registry OCID
ocds-h6vhtk-02b34a Find a Tender
Contract terms
Electronic trading
e-invoicing allowed

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
28 Jun 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
720 days from the deadline
Bids opened
28 Jun 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

28 Jun 2021 → 24 Nov 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    28 Jun 2021, 12:00 BST
  2. Bids opened
    28 Jun 2021, 12:00 BST
  3. Notice published
    24 Nov 2021, 12:17 GMT

Notice history

2 events · 2 releases on Find a Tender · since 24 Nov 2021
  1. Status changed to complete
    24 Nov 2021, 12:17 GMT
  2. Buyer details updated
    24 Nov 2021, 12:17 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 33 from SMEs
Contracts signed 1latest 15 Nov 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • ICT Hardware & Software Supply, Support and Maintenance - H&C/2020/306*

    Signed
    15 Nov 2021
    Value
    £15,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic3——

Contracting authority & participating public bodies

2 public bodies on the notice

Stoke-on-Trent City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Glebe Street, Stoke-on-Trent, West Midlands, ST4 1HHContact name, email, phone

Consortium members and other public bodies

Dispute resolution & review bodies

  • Royal Court of JusticeReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria